[1]Average household of 6.5 is taken to calculate the total population to be targeted in this project.

 

PURPOSE OF THE BASELINE SURVEY

 

The baseline will measure the status of all output, outcome and impact indicators and provide additional information within the project context which is related to the project indicators as mentioned in the LFA of the project. The consultant is expected to update the baseline values against the project targets (output/outcome level) to compare the progress made at the end of the project.

SAMPLING METHODOLOGY AND APPROACH

a.  Desk Review

The desk review of the project documents should be done before the actual data collection in field. This provided information on the background of the study and helped customize the tools towards the context. Several documents relating to food security and livelihoods should be reviewed, and information acquired included in the process and outputs of this baseline study

a.  Questionnaire development

During this study, three comprehensive tools to be designed and administered: an individual interview at the household level, a focus group discussion-FGD tool at the community level, and a key informant interview-KII should be collected from key persons from the different line departments. The household questionnaire should be mainly based on quantitative indicators, while the FGD and KII included both quantitative and qualitative information. The analysis presented in the report should be based on the household questionnaire, while analysis based on FGD has been incorporated in the final draft.

The consultant will engage enumerators in the study and will supervise and monitor the enumerators in the field to ensure the quality of the data. The consultant will be responsible for data cleaning, entry, analysis. The baseline reportwillalsobecarriedoutbytheconsultant.

The baseline surveyintargeted communities acrossfive major components which include cash assistance to meet immediate food needs, Agriculture, Community Based Disaster Risk Management (CBDRM), School Based Disaster Risk Management (SBDRM) and Livestock willbeconductedby theconsultant.Thesurveywillbeconductedwith 20%representative samplecoveringallsegmentof thesociety e.g.Men,women, Girls,Boysandyouth with and without disabilities. Itwillprovideinformationabout the underlying factors and existing situation of flood affected people in social and economic spheres of life. Thisbaseline surveywillprovideastrongrepresentativedata thatwillbeused whencomparedwithsimilardata(endline)collectedatprojectendtomeasuretheimpactofthe programmeandwhatchangesitproducedonthetargetedgroups.

b.  Sampling Methodology

Sample Frame: A baseline study to be conducted in 20 selected villages of the project.

Sampling Method: The survey team employed cluster sampling methodology.

Total number of households: 1000

Average person per household: 6.5

1000 x6.5=6500

While employing 95% confidence level and 5% margin of error. The total sample size was 364. For calculation of the sample size, the attached link was used http://www.raosoft.com/samplesize.html.  The survey of each targeted village with 364/20= 18.2 forms in each village. While rounding off the number, to do survey with 19 households survey in each village. Making the total sample to 380. The team should also apply specific criteria to select the participants for the baseline survey in each village to ensure inclusive representation based on gender, religion, vulnerability, and project intervention wise.

Village Sampling: Ensuring equal representation from all villages/hamlets keeping in view the geographical characteristics of villages, a total of 380 households should be planned to assess during the baseline study from 20 villages, the number of forms should be divided into all villages as per their population.

a.  Assessment team

The assessment team should be locally hired with good experience of data collection and entry. The team should involve male and female enumerators who understand the local culture and language for ease of data collection and communication with the project participants. The applicant needs to share the CVs or profiles of the assessment team to ensure they are experienced.

b.  Ethical considerations and informed consent

Informed Consent has been taken from the community members, permission from the authorities, Data Confidentiality, Data Security, and Protection.

KEY QUESTIONS

 

For each project activity planned in the project, the consultant is expected to collect the baseline information to assess the current level of knowledge, condition prior to project implementation. The source of information must be triangulated from different sources to ensure authenticity of the data. The consultant is expected to develop the baseline survey tools (household survey, FGD and Key Informant Interview tools) in line with the project log frame. The tools must be approved before the data collection is initiated in the field level. The consultant is expected to do field testing as well with the local data collection team.

MODE OF PAYMENT

 

The consultant will be paid by three installments as below:

1^st Installment: 40% upon submission and approval of inception report & data collection tools; and a signed contract

2nd Installment: 50% upon submission of the first draft.

3rd Installment: 10% on the approval and submission of the deliverable mentioned satisfactorily.

 

METHODOLOGY OF THE ASSIGNMENT

 

Preliminary meeting

Before selection, REEDS and its partner will hold preliminary meetings with the potential consultants to clarify the sampling and quality of the report.

 

Inception Report

 

The consultant will share the inception report based on the meeting and their understanding of the requirements and expectations from the assignment.

 

Data Collection Tools Designing and Field Visit Planning

 

The consultant will be expected to share the data collection tools along with the field visit plan for review and any comments to ensure that both parties understand what is expected and how the information would have gathered.

 

Data Collection and Analysis

 

After finalization of the tools and field visit planning, the consultant will collect the data and analyze the findings. 

 

Submission of First Draft

 

Based on the agreed timeline of the assignment, the consultant will share the first draft of the report with REEDS and its financing partner for review and comments to ensure its completeness as per the required standards. The reporting template will be agreed with the partner before the submission of the first draft.

 

FINAL SUBMISSION OF THE ASSIGNMENT

 

After addressing the comments or queries raised by the partner, the consultant will be expected to submit the final report within a specified time.

 

 

TIMELINE OF THE ASSIGNMENT

Time	Activity
11-10-2024	Preliminary Meeting
14-10-2024	Award of the contract
18-10-2024	Share the Data Collection Tools and Field Visit Plan
28-10-2024	Submission of the First Draft
31-10-2024	Final Report Submission

 

DELIVERABLES OF THE ASSIGNMENT

 

Inception meeting report

Draft baseline report.

Final baseline survey report. Two (2) hard copies and soft copies of the report of maximum 25 pages (excluding preliminary pages and annexes).

The report should be structured as follows:

o   Title page (title of assignment, author(s) of report)

o   Table of contents - List of tables and figures

o   Executive summary (maximum 2 pages; summarizes ToR, methodology, findings, lessons, conclusions and recommendations)

o   Introduction (background of study, contextual issues, methodology)

o   Findings (addresses requirement from ToR)

o   Conclusions (well supported by evidence from findings)

o   Recommendations (realistic and clearly set out and cross referenced to the relevant section within the main body of the text)

o   Appendices (supplementary data: questionnaires, maps, full ToR, list of contacts/resources, references etc.)

o   Dataset (excel or SPSS upload) with raw data in soft copy.