Position: Procurement Assistant

Reporting to: Procurement Officer/ Manager Admin & HR

Location: Peshawar

Background

Associates in Development Pvt. Ltd. (AiD) is a Pakistan-based development and management consulting company which provides high-quality consulting services in the core areas of 1) Social Sectors; 2) Engineering & Infrastructure; and 3) Environment and Climate Change.

AiD has received USAID’s award for the Economic Recovery and Development Activity (ERDA), which is a five-year project designed to expand economic opportunities in Khyber Pakhtunkhwa including in Newly Merged Districts (NMDs). ERDA will promote sustainable economic growth by improving agriculture sector capacity and supporting allied MSMEs in the non-agriculture sectors.

Roles & Responsibilities:

• Prepare/Assist in preparation of RFQs/RFPs, Negotiation memos, justification memos, receipt of quotations/proposals, bids or proposals, their evaluation, negotiation of certain conditions of subcontracts/POs in full compliance with USAID rules and regulations
• Prepare and maintain record of different contracting instruments.
• Maintain an effective filing system (hard and soft) as the project requirements.
• Maintain and update different trackers.
• Ensure timely payment to vendors/Service Providers
• Ensure timely supply/services from vendors/ Service Providers
• Prepare Purchase orders/subcontracts.
• Generate different Procurement/subcontract management report on as needed basis.
• Under the guidance and supervision of immediate supervisor, ensure execution of transparent and efficient subcontract/procurement services and processes.
• Ensure implementation of procurement/operational strategies focusing on achievement of results.
• Work in close collaboration with the operations, program, and management staff
• Resolve Implement and organize procurement processes with other management and technical departments.
• Other tasks assigned by supervisor

Job Requirements

• Master’s degree in business administration, or in Supply Chain Management will be preferred.
• Minimum of three (3) years of demonstrated experience in local procurement for international donor funded projects.
• Experience evaluating proposals, awarding funding, and managing procurements/subcontracts for USAID projects.

• Possess creativity and analytical capacity to manage Proc-Sub compliance issues and assist other staff in ensuring the implementation of Proc-Sub activities.

• Flexibility, creativity, and the ability to maintain a rapid and demanding pace of work.
• Strong moral code of ethics.

• Detailed oriented and ability to accurately document (hard & soft) auditable files
• Demonstrated versatility, integrity, and confidentiality.
• Excellent interpersonal, diplomacy, and communications skills.
• Fluency in English, Urdu and Pashto is required.
• Ability to create and maintain databases