Job Title:                         Admin & Finance Assistant (North Waziristan)

Location:

North Waziristan Tribal District

Department:

Admin & Finance

Reporting to:

District Secretary / Admin & Finance Manager PRCS Merged Areas HQ

No of Position:

01

Last Date for Apply:

1^st April 2024

Organization Vision

Saving Lives, Uniting People, and changing minds for healthy, safe and resilient communities

Organization Mission

The Leading humanitarian organization of Pakistan, which is committed to prevent and alleviate human sufferings by mobilizing the power of humanity through volunteers.

PRCS Fundamental Principles

Humanity

Impartiality

Neutrality

Independence

Volunteer Service

Unity

Universality

Position Objectives:

• The purpose of this position is to give support to district branch and Merged Areas HQ in the matters related to Finance & Administration. To work under the guidance of Finance Manager in order to smoothly implement the financial modalities settled for the Project. 

S.No

Specific Duties, Responsibilities, and Accountabilities:

1

Maintain all financial systems for the district office and ensure full compliance with PRCS financial Policies and Procedures.

2

Manage all bank and cash payments & ensure that maximum supporting documentation are attached/provided with all the vouchers.

3

Preparation and maintenance of Vouchers and ledgers & also make bank reconciliation at the end of each month and when required. Also responsible for the withdrawals and transfer of funds from banks.

4

Maintenance of Assets register, and Vehicle Iog books.

5

Preparation of monthly financial report of district office on the provided GL Module and its further submission to MA HQ finance department, including scanned versions of all the transactions.

6

Generation of all project variance reports along with spending analysis and BVA.

7

Maintenance and Updating of the District finance & HR filing system. Maintaining ledger, staff advances, Operational advances & Staff insurance record.

8

Assist in procurement of items to District Branch.

9

Issuing of working / Operational advance to staff as per PRCS Polices.

10

Maintenance of staff Time Sheets and attendance record & sending the same to the MA HQ

11

Support to District Branch in logistics and administration.

12

Record maintenance of District Office assets as per PRCS policies.

13

Maintenance and updating of District staff personal files and Payroll module on regular basis.

14

Visit to Project Areas on regular basis to keep check and balance of project activities in the field level.

15

Any other task assigned by the Higher Management.

 Education.

B.COM/M.COM, BBA (Hons), BBA, ACCA, Master’s degree in Finance / MBA in Finance & Accounting from an HEC recognized University.

Experience.

Minimum 2 years’ work experience required in the Finance Department in developmental or Humanitarian sector.

 Skills / Knowledge.

• Excellent verbal communication and presentation skills
• Proficiency with Microsoft Office (Excel, PowerPoint, Word)
• Must have command on ERP systems

 Maximum age limit upto 40 years.

Travelling.

Need base to the Project Areas.