Background and Context

The Pak Alliance for Maths and Science (PAMS) is a non-profit with a mandate to inform and advocate for a learning environment which keeps the interest of Pakistani students at the heart of policy and practice reform. PAMS has conducted research, piloted innovations, provides technical support to government entities, and advocates for education reform. The organization has head office in Islamabad, with Policy Units based in Karachi, Lahore, Peshawar, and Gilgit.

The Pak Alliance for Maths and Science (PAMS) engages in research, learning documentation, and community engagement activities that require high-quality audio-visual (AV) recording and photography. To ensure professional coverage of events, learning sessions, and field activities, PAMS seeks to procure cameras, accessories, mobile devices, lighting, and audio equipment

Scope of work

The selected vendor will be responsible for supplying brand new and genuine equipment that meets

or exceeds the required specifications. Delivery should be made within agreed timelines, with

warranties and after-sales support where applicable.

Deliverables

• Supply and delivery of items as per specifications.
• Warranty documents for cameras, lenses, iPhones, and other electronic equipment.
• User manuals and accessories included with all products.
• Confirmation of authenticity and originality (sealed packs).

Vendor Eligibility Criteria

• Must be a registered business entity with NTN.
• Must provide past experience of supplying similar equipment.
• Ability to provide warranty and after-sales support.
• Financial proposal in PKR with all applicable taxes clearly mentioned.

Evaluation Criteria

• Compliance with specifications (technical).
• Quality assurance and warranty support.
• Delivery time.
• Competitive pricing

Payment Terms

• Payments will be deliverables-based, upon successful delivery, inspection, and acceptance of items.
• Taxes will be deducted as per applicable laws.

Timeline

• ToRs published: 22nd September 2025
• Application Deadline: 30th September 2025, 5PM
• Contract Issue Date: 2 nd October, 2025

Application process

Please adhere to the following guidelines/stipulations:
● The quotations should be sent via email to [email protected] no later than 5 PM (Pakistan Standard Time), 30th September, 2025.
● Emails should be titled: Audio and Video Equipment
● Any proposals received after this date/time will not be accepted.
● Incomplete or late submissions will not be considered
● Any request for clarification must be sent to the same email by 28th September, 2025. PAMS will respond to all queries (without disclosing the sender’s identity) before and by 28rd September, 2025.

NOTE: All charges quoted will be considered inclusive of all applicable taxes. Proposal must be sent to the designated email only ([email protected]). Please do NOT copy or directly email applications to PAMS staff. Please note that only short-listed candidates will be contacted. PAMS holds the right to split the procurement of goods to multiple vendors based on timeframe of
completion.