Job Title:               Procurement, Logistics & Fleet Officer

Location:

MAHQ Based, Peshawar
(Female candidates are encouraged to apply)

Department:

Health

Reporting to:

Program Manager

No of Position:

01

Last Date for Apply:

01-November-2026

Project Duration:

5.5 months

Organization Vision 

Saving Lives, Uniting People, and changing minds for healthy, safe and resilient communities

Organization Mission

The Leading humanitarian organization of Pakistan, committed to prevent and alleviate human sufferings by mobilizing the power of humanity through volunteers.

PRCS Fundamental Principles

Humanity

Impartiality 

Neutrality

Independence

Volunteer Service

Unity

Universality

Position Objectives:

• Procurement, Logistics and Fleet Officer is responsible for the management of all project procurement and assist with processing service contracts, leases and rental agreements; coordinating logistics and travel arrangements; and supporting project trainings, workshops, meetings and surveys in the field in full compliance with policies and procedures along with fleet management of MAHQ and field vehicles.

S. No

Specific Duties, Responsibilities, and Accountabilities:

1

• Serve as a Procurement Officer for the project, assuring all sub-contracts, consultant and other service contracts, and purchase orders awarded by the project are in compliance with PRCS Procurement Policy.

2

Identify vendors for office lease, utilities, furniture, equipment, programmatic supplies and other necessary office services in accordance with PRCS procurement procedures.

3

Execute procurement tasks for all procuring equipment and services required by the Project Managers.

4

Receive, review and process incoming requests ensuring sufficient clarity on specifications given for goods and services required. Confirm any other relevant information from requestors and seek recommendation from higher 

5

Coordinate and ensure that all project related purchases are reviewed and 

6

Maintain records of all transactions, ensuring that an efficient filing system 

7

Ensure complete procurement processes like; preparation of RFQ, Collection of quotations, comparative statement, issuance of purchase orders, preparation of GRNs & Waybills etc.

8

Coordinate and monitor the delivery of ordered goods/services and ensure through established procedures that all received goods/services are in accordance with the terms and specifications of the PO.

9

Maintain record list of all assets and managed equipment for all PRCS office

10

Responsible for asset disposal management as appropriate.

11

Provide logistics support in the areas of inventory, surveying, projecting; ordering and pre-staging equipment for deployment. Responsible for procurement planning, transportation, and storage, as well as overseeing the organization, planning, and maintenance of the fleet.

12

Carry out packing, crates settings and warehousing, and storage duties in warehouse.

13

Responsible for tracking, receiving, and stocking all items ordered

14

Ensure materials are appropriately stored

15

Program the final inventory of materials prior to shipment

16

Provide a list of all equipment moved from the consolidation areas into 

17

Manage and maintain inventory to operating levels to avoid supply

18

Manage the repair of equipment.

19

Responsible for supervising and accounting for an inventory

20

Perform any other tasks assigned by the IMRO or relevant program managers.

21

Carry out annual property inventory and provide other reports in his area of responsibility.

22

Maintain asset register and has properly tagging by formal system.

23

Draw up the planning of the monthly purchase and share with relevant program personel.

24

Update the catalogue and price list and vendors data banks regularly.

25

Ensure items and equipment are stored securely and transported promptly and safely to project areas.

26

Carry out field visits on monthly/ quarterly for timely check and inspection of office/ project assets.

Fleet management / Logistics:

27

Ensure repair, maintenance and servicing of all vehicles to ensure they are in good working condition and are road worthy.

28

Track fuel consumption of vehicles used in fields for activities and create monthly report.

29

Process the monthly fuel bills along with monthly fuel efficiency report.

Education

Master’s in supply chain Management/Logistics/Business administration/finance or related field.

Experience

• Minimum of 2 years experience in monitoring and evaluation, accountability, or humanitarian program support.

Skills / Knowledge

• Preferred experience in Humanitarian Program settings.

• Experience in report writing and knowledge management.

Core Competencies

• Commitment to humanitarian principles and PRCS values.

• Accountability, transparency and attention to detail.

• Ability to work under pressure and deliver quality results within deadlines.

• Flexibility and adaptability to changing emergency contexts.

• Adhere to PRCS’s seven Fundamental Principles and staff regulations.

• Respect and promote PRCS’s code of conduct, safeguarding, and humanitarian standards.

• Be flexible to undertake additional duties as assigned by management.

Maximum age limit, up to 45 years.

Extensive travelling/travel to field locations as required