Qualification: Bachelor’s or master’s degree in Supply Chain Management, Business Administration, Finance, or a related discipline. Professional procurement or supply chain certification (CIPS, CPSM, CSCP, MCIPS) is preferred. Additional training in pharmaceutical GMP, contract management, construction procurement, or project management will be an advantage.

Experience: 7–10 years of experience in procurement, supply chain, or purchasing management, preferably in the construction and/or pharmaceutical industries.

Position Summary

JHK Group of Companies is looking for a proven and strategic Procurement Manager to manage the procurement functions of JHK Pharma (Pvt) Ltd and JHK Construction Company. The Procurement Manager will be responsible for developing and implementing procurement strategies for both businesses.

The role will ensure the uninterrupted supply of pharmaceutical raw materials, packaging materials, production supplies, construction materials, plant and machinery, subcontracted services, and other operational requirements.

This position requires strong commercial judgement, an understanding of both pharmaceutical procurement controls and construction project procurement, and strong experience in sourcing, vendor relations, contract negotiation, regulatory affairs, and supply chain management.

Key Responsibilities

Procurement Strategy & Planning

• Develop and implement an integrated procurement strategy for both JHK Pharma and JHK Construction.

• Formulate and execute procurement policies, procedures, approval processes, internal controls, and strategies.

• Ensure procurement activities support the Group’s operational, financial, quality, and project objectives.

• Consolidate procurement requirements across the Group wherever practical to achieve cost savings and improved supplier terms.

• Prepare annual procurement plans, budgets, forecasts, and expenditure reports.

• Identify opportunities for strategic sourcing, bulk purchasing, standardization, and supplier rationalization.

• Monitor market trends and supplier performance to maintain competitive prices and quality.

Pharmaceutical Procurement — JHK Pharma (Pvt) Ltd

Manage the procurement of materials and services required for pharmaceutical manufacturing, including:

• Active pharmaceutical ingredients, where applicable.

• Excipients and other formulation materials.

• Packaging materials such as bottles, bags, labels, cartons, closures, and caps.

• Chemicals, laboratory consumables, cleaning materials, and production supplies.

• Utilities, spare parts, engineering components, and maintenance services.

• Equipment, machinery, validation-related services, and production support items.

• Personal protective equipment and facility-related requirements.

Ensure that pharmaceutical procurement:

• Complies with applicable Good Manufacturing Practice (GMP) requirements and company quality procedures.

• Is supported by approved suppliers and appropriate technical documentation.

• Meets required specifications, quality standards, shelf-life requirements, and delivery timelines.

• Supports batch production planning and avoids stock-outs or production interruptions.

• Is coordinated with Quality Assurance, Quality Control, Production, Engineering, Regulatory Affairs, Finance, and Stores.

• Maintains appropriate records for audits, inspections, supplier qualification, and traceability.

• Addresses risks relating to counterfeit, substandard, contaminated, or improperly stored materials.

Construction Procurement — JHK Construction Company

Manage procurement for infrastructure and civil construction projects, including:

• Cement, steel, reinforcement bars, aggregates, sand, asphalt, concrete, pipes, valves, cables, and construction chemicals.

• Mechanical, electrical, plumbing, drainage, and utility materials.

• Water and wastewater treatment equipment and components.

• Sewerage, pumping, pipeline, and water distribution materials.

• Plant, machinery, vehicles, tools, equipment, and spare parts.

• Temporary works, site facilities, safety equipment, and consumables.

• Specialist subcontractors, consultants, labor suppliers, and service providers.

• Precast products, fabricated steel, structural components, and project-specific materials.

Ensure that construction procurement:

• Aligns with approved bills of quantities, specifications, drawings, contracts, and project schedules.

• Supports timely delivery to project sites.

• Meets required technical, quality, health and safety, and environmental standards.

• Considers lead times, logistics, storage conditions, project phasing, and site requirements.

• Coordinates effectively with Project Managers, Quantity Surveyors, Engineers, Site Teams, Stores, Finance, and subcontractors.

• Minimizes cost overruns, material wastage, delays, and procurement-related claims.

• Maintains proper documentation for variations, purchase orders, deliveries, inspections, and payment certification.

Supplier & Vendor Management

• Identify, evaluate, prequalify, and onboard reliable local and international suppliers.

• Maintain an approved supplier and contractor database.

• Conduct supplier due diligence covering financial capacity, quality systems, technical capability, capacity, compliance, and reputation.

• Negotiate prices, credit terms, payment conditions, warranties, delivery schedules, service levels, and contractual terms.

• Develop strategic relationships with key suppliers and manufacturers.

• Monitor supplier performance against agreed quality, cost, delivery, and service requirements.

• Conduct supplier reviews, audits, and performance evaluations.

• Develop alternative suppliers and contingency plans for critical or high-risk items.

• Resolve supplier disputes, quality issues, shortages, delays, and non-conformities.

Tendering & Commercial Management

• Prepare and issue requests for quotations, requests for proposals, tenders, and expressions of interest.

• Establish clear technical and commercial evaluation criteria.

• Lead quotation analysis, tender evaluations, negotiations, and recommendation processes.

• Ensure transparent, competitive, and properly documented procurement decisions.

• Prepare purchase orders, contracts, framework agreements, and service agreements.

• Review commercial terms and identify financial, delivery, warranty, and performance risks.

• Coordinate with Finance and Legal teams on credit terms, contracts, guarantees, insurance, taxes, duties, and payment conditions.

• Manage procurement-related claims, variations, extensions, penalties, and contract close-out.

Inventory & Supply Planning

• Coordinate procurement plans with production forecasts, project schedules, inventory levels, and cash-flow requirements.

• Establish appropriate minimum, maximum, reorder, and safety stock levels for critical items.

• Monitor stock movements and consumption trends.

• Prevent stock-outs, excess inventory, expiry, obsolescence, and unnecessary purchases.

• Coordinate with Stores and Warehouse teams regarding receiving, inspection, storage, and issuing of materials.

• Monitor imported materials, customs clearance, freight, insurance, and delivery schedules.

• Maintain visibility of open purchase orders and expected delivery dates.

• Select, assess, and sustain relationships with trustworthy vendors and suppliers.

• Negotiate contracts, prices, and payment terms to secure cost savings without sacrificing quality.

• Ensure equitable and transparent vendor selection processes in accordance with company policy.

Governance, Compliance & Risk Management

• Ensure procurement activities comply with company policies, delegated authority limits, applicable laws, regulations, and contractual requirements.

• Maintain segregation of duties between requisitioning, approving, purchasing, receiving, and payment functions.

• Ensure all purchases are supported by approved requisitions and purchase orders.

• Maintain complete procurement records, including quotations, evaluations, approvals, purchase orders, contracts, delivery notes, and invoices.

• Prevent conflicts of interest, fraud, bribery, collusion, and unauthorized purchasing.

• Monitor procurement risks, including supply disruption, price volatility, foreign exchange exposure, quality failures, and single-source dependency.

• Support internal, external, financial, quality, regulatory, and project audits.

• Ensure confidentiality of pricing, tenders, supplier information, and commercial data.

Team Leadership & Process Improvement

• Lead, supervise, and develop the procurement team.

• Define responsibilities, performance objectives, and service standards.

• Train staff on procurement processes, negotiation, documentation, ERP systems, and ethical conduct.

• Establish procurement performance indicators and regular reporting.

• Improve procurement workflows through digitalization, automation, and data analysis.

• Promote cross-functional cooperation between the pharmaceutical and construction businesses.

• Encourage cost-consciousness, accountability, integrity, and continuous improvement.

Compliance & Regulatory Framework

• Prevent and control procurement risks relating to price variations, shortages, and quality.

• Keep records of contracts, purchase orders, and supplier agreements up to date for audit and reporting purposes.

Cost Control & Budget Management

• Formulate cost-saving measures through innovative sourcing strategies and bulk purchase arrangements.

• Ensure close coordination with Finance to budget for procurement and manage costs.

• Periodically analyze and review procurement expenditure and supplier performance reports.

Team Leadership & Cross-Department Collaboration

• Oversee and manage the procurement team to ensure compliance with best practices.

• Coordinate and facilitate interactions with project managers, production heads, Finance, and supply chain teams to ensure effective procurement processes.

• Develop and train procurement personnel to maintain high efficiency and compliance.

Technical Skills

• Strong knowledge of procurement principles, best practices, sourcing, tendering, negotiation, and contract management.

• Understanding of pharmaceutical GMP-related procurement controls.

• Understanding of construction specifications, bills of quantities, project schedules, and subcontracting.

• Knowledge of supplier qualification, assessment, and performance evaluation.

• Strong commercial and financial analysis skills.

• Proficiency in Microsoft Office, particularly Excel, as well as Word and PowerPoint.

• Experience with ERP systems, procurement software, and inventory or supply chain management systems.

• Ability to analyze quotations, landed costs, total cost of ownership, and price trends.

• Knowledge of import procedures, logistics, customs, and international purchasing is an advantage.

• Ability to interpret technical specifications, drawings, contracts, and quality documents.

• Commercial awareness and cost discipline.

Soft Skills

• Strategic procurement thinking.

• Strong negotiation and influencing skills.

• Integrity, confidentiality, and ethical conduct.

• Strong leadership, team management, and team development skills.

• Planning and organizational abilities.

• Problem-solving and decision-making skills.

• Attention to detail and documentation.

• Ability to work under pressure and meet tight deadlines.

• Strong communication and stakeholder management skills.

• Ability to manage competing priorities across pharmaceutical operations and construction projects.

• Results-oriented and proactive approach.