📢 WE’RE HIRING! 🎉

💼 Position: Procurement Officer

Are you passionate about procurement, vendor management, and ensuring value for money? Do you have strong negotiation, coordination, and organizational skills?

We are looking for a motivated and detail-oriented Procurement Officer to manage and coordinate procurement activities in line with organizational policies, donor requirements, and ISO standards.

🎯 Key Responsibilities

🔹 Manage the end-to-end procurement process, including sourcing, tendering, evaluation, and contract management.

📊 Prepare quarterly procurement reports highlighting spending trends, vendor performance, and cost-saving opportunities.

🔍 Conduct market surveys, source vendors, and obtain competitive quotations to ensure the best quality, price, and timely delivery.

🤝 Maintain and expand the database of suppliers, vendors, contractors, and service providers to promote transparency and competitive tendering.

📑 Maintain and issue procurement records, including Purchase Request Forms (PRFs), Job Orders, and Goods Receiving Notes (GRNs).

📋 Prepare and update procurement trackers to keep staff informed about the status of purchase requests.

📨 Issue Requests for Quotations (RFQs) to approved and potential vendors.

🗓️ Coordinate with programs and departments to develop and consolidate the annual procurement plan, supporting bulk purchasing and standardization.

✅ Ensure compliance with organizational procurement procedures, donor requirements, and established guidelines.

📂 Support the Procurement Manager in maintaining procurement files, reports, and documentation for donor compliance.

💰 Coordinate with the Procurement Manager, Operations and Development (OD), and Finance teams to facilitate supplier payments.

🛡️ Ensure procurement documentation complies with ISO standards and is readily available for internal and external audits.

💡 Identify opportunities to improve procurement processes and systems while maintaining strong working relationships with vendors and internal stakeholders.

🎓 Required Qualifications & Experience

✔️ Bachelor’s degree in Supply Chain Management, Procurement, Business Administration, or a related field.

✔️ Relevant experience in procurement, sourcing, vendor management, and purchasing operations.

✔️ Knowledge of procurement procedures, competitive tendering, donor compliance, and audit requirements.

✔️ Proficiency in MS Office, particularly Excel, and procurement tracking systems.

✔️ Strong negotiation, analytical, organizational, and coordination skills.

✔️ High standards of integrity, transparency, accountability, and attention to detail.