Background: The Centre for Peace and Development Initiatives, Pakistan (CPDI) is an independent, non-partisan and a not-for-profit civil society organization working on issues of peace and development in Pakistan. It is registered under section 42 of the Companies Act, 2017. Citizen Engagement Program is a 5 Year project that aims to strengthen effectiveness of citizen-led interventions; and improve government responsiveness to citizens’ concerns in context to building resilient communities and Disaster Mitigation in South Punjab and North Sindh.

Job Description and Responsibilities:

The primary responsibility of the Finance Officer is to assist Manager Finance for the performance of daily transactions, processing of payments, reconciliations, book-keeping, and donor and management reporting. These will include the following:

1. Verification of invoices and supporting documents.
2. Preparation of vouchers (JVs, BPVs, CPVs) for project expenses daily.
3. Overseeing of daily transactions and maintaining accurate bookkeeping records.
4. Preparation of monthly bank reconciliations to ensure financial accuracy.
5. Management of project funds in alignment with CPDI and USAID policies and guidelines.
6. Coordination with the administration department for project-related bills and invoices.
7. Assistance for ensuring timely payments to implementing partners.
8. Generation of meaningful reports for regular analysis by the management and provision of support to the Finance Manager to ensure compliance.
9. Assist management in ensuring compliance with government regulations and project guidelines.
10. Collaborate with Admin & Procurement, Grants, and HR departments to ensure timely payments to vendors, consultants, and employee advances and settlements.
11. Maintain thorough and auditable documentation to ensure compliance with required policies.
12. Review of the financial documentation of the sub grantees and sub awardees.
13. Ensure close coordination with the partners in all financial matters.
14. Regularly deposit taxes deducted from staff salaries and payments for goods and services in accordance with income tax laws.
15. Timely filing of the GST exemption applications on the purchase of goods in accordance with sales tax laws.
16. Prepare and submit quarterly and annual WHT (Withholding Tax) statements in compliance with the guidelines outlined in the Income Tax Ordinance 2001.
17. Timely submission of regulatory filings, including taxes, EOBI (Employee Old-Age Benefits Institution), and other government-mandated charges.
18. Facilitation of external audits, internal audits, and donor audits as required.
19. Provide auditors with the necessary documentation in a timely manner and address their queries to facilitate the audit process.
20. Ensure the proper and timely closure of the project, including final settlements with implementing partners.
21. Any other, as assigned by the project manager.

Required Qualification: 

• A Master's degree in Finance or a degree in a similar subject like ACCA. Candidates who are CA Finalists or have completed their CA Inter articleship from a QCR (Quality Control Review) firm will also be considered.
• Minimum 4 years of experience.
• Expereince of USAID funded projects will be prefered.

• Knowledge of USAID financial management rules and regulations pertaining to contracts is advantageous.

• Excellent IT and communication skills.

• Ability to pay attention to detail, effective time management, and resourcefulness.

• Proficiency in both English and Urdu is essential for this role.