Objective of the Consultancy

The objective of the consultancy is to provide administrative support for the Planning, Development & Monitoring Unit (PDMU) at Ministry of National Health Services, Regulations and Coordination under USAID funded UHC, GHSA and Infectious Diseases assistance. The Program Support Specialist will look after overall administrative management for seconded staff at MoNHSR&C and also carry out facility management for PDMU established within the Ministry’s premises. The individual will support admin functions like inventory management, event management, training events/ workshops/ meetings, process relevant invoices from the vendors, and service providers, and ensure completion of support documents before submission of invoices to finance for payment.

Principal Duties and Responsibilities (Essential Functions)

As Program Support Specialist, the employee is responsible for the following principal duties and responsibilities:

• Organize/ co-ordinate logistics management of training, events and workshops.
• Follow up with suppliers for timely completion of work orders.
• Arrange office supplies for seconded staff at PDMU in a timely manner.
• Coordinate and manage service contracts for office equipment i.e., photocopier, and telephone exchange, etc.
• Arrange and process printing material for meetings/ training.
• Processing all invoices from the vendors, service providers, for procurement/ services rendered.
• Ensure completion of support documents before submission of invoices to finance for payment.
• Disburse per diems to meeting participants on a need basis.
• Facilitate operational synergies within Ministry’s Secretary, Director General and HPSIU Offices and staff.
• Ensure administrative and related data acquisition from provincial PDMUs and assisting technical team members at National PDMU
• Look after PDMU, equipment maintenance and maintain record of office inventory including furniture, equipment and other devices.
• Any other task assigned by the supervisor.

Required Skills and Qualifications

To perform this job successfully, an individual must be able to perform each essential duty and responsibility satisfactorily. The qualifications listed below are representative of the required knowledge, skills, and/or abilities needed to perform the principal duties.

• Bachelor’s degree in related field required. Master’s degree strongly preferred.
• Minimum of five (5) years of administration experience,
• Excellent interpersonal and communications skills
• Demonstrated versatility, and integrity.
• Fluency in English required.