JOB PROFILE

PART 1 – JOB DESCRIPTION

JOB OVERVIEW

The Finance Officer will be involved in providing financial and administration support at the base office. The Finance Officer will be closely working with Grant and the Finance Coordinator by assisting in managing the finance function at base. H/She will play a key role in managing and implementing financial systems in accordance with Tearfund policies and procedures in order to safeguard and mitigate against the risk of financial loss and fraud.

POSITION IN ORGANISATION

• Grade: B1

• Reports to the Grant & Finance Coordinator

• Line Manages Finance Assistant

ORGANISATIONAL REQUIREMENTS

• The post-holder will, at all times, carry out their responsibilities with the utmost respect for the protection of children and adults in accordance with Tearfund’s Safeguarding Policy.

• The post-holder will be expected to behave in accordance with Tearfund’s ‘Code of Conduct’ as referred to in the Personal Conduct Policy. 

CORPORATE POLICIES, MANAGEMENT SYSTEMS AND PROCEDURES

• Contribute towards promoting and adhering to Tearfund’s Purpose, Basis of Faith, Core Values and Operating Principles.

• Provide support and guidance to team members to ensure all activities are compliant with standard operating procedures.

• Contribute towards compliance with all host country legal, contractual and statutory Grab & requirements as delegated by the Grant & Finance Coordinator.

KEY RESPONSIBILITY

• Assist the Grant & Finance Coordinator in the preparation of Monthly Budget vs Actual Reports.

• Assist the Grant & Finance Coordinator in the preparation of financial statements of the project on a monthly basis.

• Provide regular feedback to the Grant & Finance Coordinator on Budget Consumption, as per the actual planned and suggest revisions to the budget if required.

• Processing the invoices from vendors and other payments; ensuring the tax compliances are in order with the Income Tax Ordinance of Pakistan.

• Processing staff payments & reviewing the liquidation of staff advance appropriately charging to the correct budget heads.

• Coordinate with Haryali Hub bookkeeping staff to obtain weekly, monthly figures of waste collection and report.

• Train the Haryali Hub bookkeeping staff on the financial system for recording entries of waste collection. 

• Assist Grants & Finance Coordinator in managing expenses at Haryali hub.

• Review the payment vouchers, petty cash payments, receipt vouchers & other payment documents prepared by the Finance Assistant. 

• Overseeing Day to day management of the finance function, including oversight of cash disbursements, cash receipts, banking, and petty cash management, collection and payment of relevant taxes to local authorities and other finance related tasks.

• Preparation of timely and accurate cash transfer requests.

• Prepare Bank Reconciliation Statements and follow up on discrepancies as required.

• Prepare movement & ageing of operational advances issued to the staff on a monthly basis and advise appropriate action to the management based on the report.

• Prepare trend analysis of the recurring expenditure of the project and assist Grant & Finance Coordinator in the preparation of a report thereon, to be presented to the SMT

• Supervise the Finance Assistant in the establishment of an effective filing system that provides easy access to finance-related information and proper documentation of all financial and contractual transactions.

• Supervise the calculation of taxes while disbursing payments to the vendors and other stakeholders.

• Facilitate visits and meet the requirements of external and internal Auditors and other external stakeholders.

• Assist Grant & Finance Coordinator in developing activity schedules, budget consumption plans and compilation of the donor report.

• Conduct regular field trips to project sites to review activity progress and assist managers in identifying the financial implications of changes in proposed activities and assist in revising budget lines as required.

• Review preparation of the tax challans of vendors & staff’s income tax for timely submission to the tax authorities.

• Ensuring that procurement procedures are being followed in coordination with the Logistics department.

• Any other task assigned by the Line Manager

External Relationships / Representation

• Establish good working relationships with relevant government departments and other agencies to facilitate financial processes and regulate tax information.

• Establish banking arrangements and maintain liaison with principal bankers.
  

PART 2 – PERSON SPECIFICATION

Finance Officer