The Community Resilience Activity-North (CRA-North) Project is designed to support community-level resilience development and conflict prevention activities within the newly merged districts (NMDs) of Khyber, Kurram, North Waziristan and Orakzai Districts within Khyber Pakhtunkhwa (KP) Province. The project will pursue a multi-disciplinary and community participatory approach and will work in close coordination with the Government of Pakistan (GoP) at the regional and district levels. The Grants Assistant based in Peshawar will be working under the direct leadership of the CRA-North Regional Team Leader and under the overall supervision of the CRA-North Grants Manager and CRA-North Chief of Party.  The Grants Assistant based in Peshawar will provide technical and administrative support in the planning, implementation, monitoring, completion and closure of innovative resilience-focused grant programming mostly at a regional level. Roles and responsibilities of the incumbent will particularly focus on the development of Request for Application (RFA) and/or other awarding packages to regional and district Civil Society Organizations (CSOs), Community Based Organizations (CBOs) and Non-Governmental Organizations (NGOs) selected as the project’s Implementing Partners (IPs). The Grants Assistant is responsible for providing the selected IPs with relevant support to ensure that they contribute to CRA-North’s objectives including the reintegration of Temporarily Displaced Persons, enhanced community cohesion, and increased civic engagement; so that targeted communities of the NMDs may benefit from reduced marginalization and increased resilience. The incumbent of the advertised post will be required to focus on the development of RFA and other awarding packages for IPs selected to design and implement activities where gender components are maintained, and monitoring of such activities especially.

I) Responsibilities and Accountabilities

The Grants Assistant responsibilities include but are not limited to the following.

1. Assist in coordinating, collating and integrating information for the development and design of grant-funded resilience-focused programming within the assigned districts on a timely basis.
2. Support CRA-North’s competitive selection process for potential CSO, CBO and NGO grantees and pre-award assessments to understand their financial, programmatic and organizational capabilities.
3. Assist the development of Grant Award packages including agreements and program deliverables in reflection of awarded grants’ background information, objectives, budgets, theory of change and work plans;
4. Support tracking of IP activity progress and facilitate amendments/modifications required in accordance with the Grants Department guidelines;
5. Support the Grants Department’s programmatic record-keeping and documentation processes inclusive of agreements, proposals, revisions/amendments and reports, while maintaining IP grants filing systems and other departmental databases;
6. Provide secretariat support for an IP Technical Review Committee process and assist the Grants Department’s review of financial reports from grantees to verify financial compliance against approved grant budgets and report any non-compliance;
7. Conduct site visits to regional and district-level grantees and provide guidance on overall programming areas with a particular focus on IPs’ activities with gender-sensitive/women-centric components;
8. Prepare all the relevant close-out documents for IPs and coordinate with the grantees for timely submission of required final project reports and documents;
9. Identify grantees’ programmatic and grant management training needs and providing technical assistance and short expertise to ensure the grantees respond to grant programming queries where needed;
10. Support the Grants Department to design and facilitate training workshops on programming requirements for CSO, CBO and NGO grantees, while also advising grantee organizations on materials, processes and guidelines;
11. Support grant performance monitoring and compliance with the CRA-North and donor approved Activity Cycle Handbook and regular review of progress against established performance indicators, ensuring that tools and processes are in place to collect relevant qualitative and quantitative data.
12. Monitor data quality, integrity, precision, validity, reliability and timeliness as required by the Grants Department and record all lessons learned and recommendations; and
13. Any other related duties as assigned by the supervisor.

II) Required Qualifications and Experience

a) Education

Bachelor’s Degree in Social Sciences, Humanities, Business Management, Development Studies, Statistics or any related discipline with 3 years of relevant professional experience and advanced skills in MS Office applications (Excel and Access), database management and/or statistical software packages (SPSS).

b) Experience 

 

• Minimum of 3 years’ experience working in areas of grant management, preferably with experience in community development, identifying and addressing community resilience gaps and understanding how to strengthen community cohesion.
• Proven experience in report writing, editing and critical thinking.
• Capacity to understand and analyze the local, district and regional implementation environment and how this environment caters to the effective design and implementation of community resilience focused programming suitable to the geographical, cultural and political context.
• Demonstrated knowledge of design, implementation, monitoring, evaluation and reporting of women-centric and other gender-sensitive programming activities, preferably in the KP Province.
• Knowledge of the newly merged districts (NMD’s) geography, culture and government structure is a distinct advantage.
• Knowledge and experience working with USAID funded resilience focused programs is preferred.
• Knowledge and experience working with IOM and/or other UN Agencies is preferred.
• Experience in grants documentation research, including management and coordination of information flows and data management including collecting, storing, processing, and analysing grants data to generate required reports.
• Ability to analyse data by using standard tabulation and statistical software packages (SPSS, Tableau, Power BI etc.) is desirable.
• Excellent written and oral communication skills in English and Urdu, with proficiency in Pashto considered a distinct advantage.

C) Skills

 

• Qualitative and quantitative research and data analysis skills
• Report writing
• Team management, motivation and performance evaluation
• Written and verbal communication skills
• Expertise in Microsoft office suite software, specifically, Word, Excel, Outlook, PowerPoint, SharePoint and Teams
• Excellent interpersonal skills and possesses the ability to work effectively with others in a cross-cultural and fragile environment.

 

III) Languages

 

Required (specify the required knowledge)	Desirable
Fluency in English and Urdu	Pashto

We would encourage Female candidate to apply.