Job Description:

• Oversee robust and efficient systems for administration and operations.
• Prepare purchase requests for office needs, ensuring adequate stock of supplies.
• Manage day-to-day small expenditures and replenishment processes.
• Safeguard cash receipts, petty cash, and reimbursement forms.
• Ensure timely payments for utility bills and finance submissions.
• Maintain office facilities to ensure a conducive working environment.
• Coordinate necessary repairs and building maintenance, liaising with building management.
• Organize office meetings and handle visitor documentation.
• Supervise support staff and drivers, assigning and following up on duties.
• Oversee fleet/transport operations in compliance with organizational policies.
• Manage inventory, including receiving and record-keeping.
• Update, review, and maintain records of assets.
• Ensure compliance with USAID policies and procedures.
• Perform other duties as assigned by the Line Manager.

Minimum Qualifications:

• Bachelor's degree in Business Administration or related field.
• 3-4 years of relevant experience; experience with USAID or its projects preferred.
• Proficiency in MS Office suite and excellent IT skills.
• Proven experience in maintaining detailed administrative records; retired armed forces personnel preferred.
• Strong management and communication skills.
• Ability to work independently and collaboratively.
• Proactive, result-oriented, and adept at building and maintaining effective relationships.
• Fluency in written and spoken English.