Human Appeal
Admin and Finance Officer
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Posted date 29th March, 2024 Last date to apply 4th April, 2024
Country Pakistan Locations Shaheed Benazirabad
Category Development Sector
Type Full Time Position 1
Status Closed

Introduction:

Human Appeal is an incorporated UK charity and a global humanitarian and development organisation. We save lives, alleviate poverty, transform and empower local communities whilst championing humanity, impartiality, neutrality, and independence and establishment of self-sustaining development programmes. Our vision is ‘’ to become the global agent of change for a just, caring, and sustainable world’’.

Position Summary:

The Finance & Admin officer will be assisting Finance/Operations Manager and will be responsible for overall financial activities in the district. S/he will be responsible for providing admin support, preparing financial statements, maintaining cash controls and generating local financial report. S/he will be performing all actions and producing all documents, feedbacks and links that will allow the HA to achieve its project objectives and provide self-audit and monitoring capacity.

Job Description:

Admin & Logistics:

  1. Liaison with program teams to ensure adequate logistical consideration for coordination and planning of program implementation
  2. Managing all procurement for the office as well as any procurement escalated from field bases, according to established procurement procedures and maintaining diligent filed paper and electronic records of all procurement
  3. Managing and tracking all vehicles on the fleet, including movement planning, day-to-day allocation, log book control, reporting, rental contracts, staff (driver) management, duty drivers and driver shifts, and the monitoring of fuel consumption
  4. Maintaining up-to-date control of all assets including tracking donor, value, and location, managing staff issue, and recording all asset movements and disposals
  5. Managing all program stocks maintained in the base as per established procedures. Reporting stock inventories on a regular basis and liaison with the Supervisor, to monitor and track ongoing and historical supply chain pipeline against targets
  6. Supporting ongoing setup and maintenance of the ICT infrastructure including organizing and monitoring external support when necessary
  7. Providing technical support and guidance to program teams on logistical elements of distribution & procurement planning, and the setup of tents

Finance:

  1. Coordinate with banks and financial institution with regards to project activities for smooth disbursement of Cash Grant.
  2. Ensuring internal control procedures are followed for all cash disbursements, receipts and transfers.
  3. Monitoring cash usage and requirements regarding the project in the office and inform the Finance Manager of possible unusual activity or requirements
  4. Review all the payments documents of the district for proper coding and supporting documents.
  5. Assist the Finance Manager during audit process and provide the required information and record to present to auditors.
  6. Review all Purchase Orders and Purchase Requests for proper coding and budget adequacy before approval.
  7. Scan all financial documents and send the original to Islamabad office for further payments.
  8. Maintain petty cash for routine activities and prepare cash count sheets on a regular basis.
  9. Perform other duties, as necessary and/or as requested

Qualification & Experience:

  • Bachelor’s Degree in commerce or business management (specialization in Finance)
  • 2-4 years of finance experience preferably with INGOs
  • Experience in cash based transactions and disbursement will be preferred
  • Ability to work in challenging environment
  • Good Interpersonal and Communication skills
  • Proficient in report writing and documentation
  • Knowledge of local languages will be an added advantage

Skills and Proficiencies:

  • Ability and willingness to autonomously travel to duty site and villages when required.
  • Willingness and capacity to be flexible and accommodating when faced with difficult and frustrating working conditions like long distance walking to work/distribution sites
  • Excellent spoken and written local language /Urdu and English language skills
  • Good computer skills – ability to write weekly and monthly reports and data analysis.
  • Knowledge of PSEA, Protection & GBV, Gender & Inclusiveness in recovery context.  

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