Pathfinder Overview:

Pathfinder International is a global leader in sexual and reproductive health. We place reproductive health care at the center of all that we do—believing that it is not only a fundamental human right, but is critical for expanding life opportunities for women, families, communities, and nations, and paving the way for transformations in environmental stewardship, decreases in population pressures, and innovations in poverty reduction. Pathfinder provides women, men, and adolescents with a range of quality health services—from contraception and maternal care to HIV prevention and AIDS care and treatment. Pathfinder strives to strengthen access to family planning, advocate for sound reproductive health policies, and, through all of our work, improve the rights and lives of the people we serve.

Project Overview:

The Building Healthy Families Activity aims to expand access to and utilization of essential health care in Pakistan, including quality family planning (FP) and maternal, newborn, and child health (MNCH) services, to improve health outcomes for some of its most vulnerable populations. BHFA will operate in Pakistan’s Sindh and Khyber Pakhtunkhwa provinces, addressing environmental and health barriers to the uptake of integrated FP/MNCH services.

Job Purpose:

Pathfinder seeks a Program Associate to support the USAID-funded Building Healthy Families Activity (BHFA). BHFA aims to expand access to and utilization of essential healthcare, including quality family planning (FP), and maternal, newborn, and child health (MNCH) services.  BHFA takes a health system-strengthening approach to improve FP/MNCH services — prioritizing the strengthening of leadership, governance, frontline human resources, and policies for gender-equitable family health. BHFA supports and will contribute to the achievement of the Government of Pakistan’s goals of universal access to reproductive health services; reaching a 55% contraceptive prevalence rate (CPR), increasing rates of skilled delivery attendance; and expanding coverage of essential childhood immunizations.

Under the supervision of the Deputy Chief of Party, the Program Associate will provide administrative support for the planning and implementation of the program activities. Program Associate will assist in ensuring compliance of work plan activities and deadlines and provide regular tracking reports to the team for information. Their duties include communicating with the program team creating, and updating program schedules, and assisting in the planning and managing of program activities.

Within the context outlined above, the Program Associate, under the direct supervision and guidance of DCOP, will be responsible for the effective management of all routine activities of BHFA. Key responsibilities of the position will be as follows:

Key Performance Areas:

Report Writing & Documentation

• Record meeting notes during internal meetings and interactions with government departments and counterparts to document the discussed action points.
• Provide support to the COP/DCOP in the consolidation of information from the program team and assist in preparing reports for internal use.
• Perform administrative tasks like keeping up with paperwork for the project with good documentation skills and filing of papers.

Data Management

• Collaborate with the Central Program Officer every month to make sure that reports from the field are submitted on time.
• Collect, analyze, and organize data related to program activities.

• Maintain accurate records and databases for monitoring and evaluation purposes.

Effective Communication

• Facilitate communication between the BHFA program team and implementing partners.

Knowledge Management

• Keep a record of all documents developed and submitted to donors during the life of the project.
• Develop a reporting schedule for the documents submitted to the donor.

Minimum Required Education and Work Experience:

• Bachelor’s degree in Administration, Humanities, Social Sciences; Business Management or a related field.
• 1-2 years of related experience in information management and report writing.
• Experience in office management, reporting and documentation, and liaising with different departments within the organization. 

Preferred Education and Work Experience:

• Experience in practical field work.
• USAID experience in a similar position.

Minimally Required Job-Specific Competencies:

• Foundational knowledge of Microsoft Office applications, including MS Word, Outlook, and PowerPoint.
• Ability to plan and manage cross-functional initiatives for assigned projects.
• Foundational analytical and troubleshooting skills. Ability to make sound judgments. Ability to improve processes, promote excellence and demonstrate accuracy and thoroughness.
• Proven ability to write and speak using local language and English language.
• Advanced oral and written communication skills using different forms of media. Ability to translate complex concepts to individuals at all levels. Ability to speak across a range of technical issues within an individual’s area of expertise.

Minimally Required Organizational Competencies:

• Ability to set priorities, meet deadlines, and multi-task with minimal supervision. Proven ability to coordinate activities.
• Ability to work independently or as a member of a team, be detail-oriented and consistently accurate with data, ability to manage stress effectively in a fast-paced environment, and ability to quickly learn new systems, processes and procedures and adapt local practices to global standards.
• Ability to thrive in a matrixed organization.
• Ability to maintain confidentiality on work-related issues.

Other Information:

• Travel required (10% or less).
• Uses cellular and office phone, laptop or desktop computer.
• This job description format focuses on the main duties of the position and is not intended to list every potential task or assignment.
• Duties can and will change to meet the changing priorities of the department and organization.

Equal Employment Opportunity Employer Statement:

Pathfinder International provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Safeguarding and Protection Statement:

Pathfinder is committed to the safeguarding and protection of the people we serve and our staff. We have zero tolerance for any type of behavior that inflicts harm on children, young people, adults, our staff, and partners including sexual abuse, harassment, bullying, and exploitation. We do everything possible to ensure that we recruit only those who are suitable to work with us. We expect that everyone we hire will abide by our safeguarding and related policies and will report any suspected or known violations. This job is subject to a range of vetting checks as legally permitted in the country where they are being hired. By applying, the job applicant acknowledges they understand our intent to verify suitability to work with us.