Pathfinder Overview

Pathfinder International is a global leader in sexual and reproductive health. We place reproductive health care at the center of all that we do - believing that it is not only a fundamental human right, but is critical for expanding life opportunities for women, families, communities, and nations, and paving the way for transformations in environmental stewardship, decreases in population pressures, and innovations in poverty reduction. Pathfinder provides women, men, and adolescents with a range of quality health services— from contraception and maternal care to HIV prevention and AIDS care and treatment. Pathfinder strives to strengthen access to family planning, advocate for sound reproductive health policies, and, through all of our work, improve the rights and lives of the people we serve.

Project Overview

The Building Healthy Families Activity (BHFA) aims to expand access to and utilization of essential health care in Pakistan, including quality family planning (FP) and maternal, newborn, and child health (MNCH) services, in order to improve health outcomes for some of its most vulnerable populations.

BHFA will operate in Pakistan’s Sindh and Khyber Pakhtunkhwa provinces, addressing environmental and health barriers to the uptake of integrated Family Planning/ Maternal, Newborn & Child Health (MNCH) services.

Job Summary

Pathfinder International-Pakistan is seeking a Subaward Officer for its five-year USAID funded Building Health Families Activity (BHFA) project. BHFA aims to expand access to and utilization of essential health care in Pakistan, including quality family planning (FP) and maternal, newborn, and child health (MNCH) services, to improve health and population outcomes for some of its most vulnerable populations. 

Under the supervision of the Subaward Manager, the Subaward Officer will coordinate Pathfinder’s awards and sub-awards administration, including the review of subcontracts and sub-grant proposals, modifications and payment transactions. He/She will coordinate internal approval procedures for awards and sub-awards and assist in drafting, negotiating and reviewing contract and grant terms and conditions as well as assist in the development of standard templates for award and sub-award documents and procedures for monitoring financial compliance.

Key Job Outcomes

Grants and Contracts

• New Grants and Contracts Review: Reviews new proposals and modifications for subcontracts and sub-grants.

Payment Review and Processing

• Review subcontract payment requests and invoices. Processes payments and advances and maintains records of subcontracts.

Contract Modifications

• Prepare contract modifications and terms and conditions for sub-grants and subcontracts.

Sub Award Budget Reviews

• Review and negotiate sub-award budgets for accuracy and reasonableness of cost.

Compliance Review

• Maintain Pathfinder's compliance with administrative requirements of U.S. Government and other donors including online databases and online reporting.

Manuals and Systems for Awards and sub-awards

• Assist in the development of awards and sub-awards management manuals and systems for country offices in collaboration with headquarters and field program and finance staff.

Training Sessions

• Assist in the development and delivery of training for staff on policies and procedures, as well as support and direction on award and subaward management and reporting.

Monitoring Support Tools

• Assist in the development of tools for monitoring of performance and progress of awards and sub-awards, such as pre-award assessment, review of internal controls and voucher reviews.

Process Improvement

• Work with other business units to identify innovative solutions to processes and procedures and to create solutions to challenges.

Project Management& Participation

• Coordinate, manage or participate in cross-functional project teams.

Education and Work Experience

• Bachelor’s degree in Business, Finance, Accounting, or a related field, or a combination of education and experience that yields the required competencies.
• 4 years of experience in a nonprofit working environment.

Preferred Education & Experience

• Master’s degree in a related field.
• Experience working in a developing country.
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• USAID experience in a similar position.
• Experience working with non-governmental or multi-lateral donor organizations.

Minimally Required Job-Specific Competencies: 

• Grants and Contracts Processes: Foundational knowledge of the grant and contract process
• US Government Rules and Regulations: Foundational knowledge of U.S. government rules and regulations specific to contract and grant administration.
• Budget and Financial Reports: Foundational knowledge of budgets and financial reporting.
• Contracts: Foundational knowledge of USAID and non-US contracts.
• Experience of financial reviews and reporting.
• Training and Presentations: Ability to develop, organize and present information to small groups.
• Systems, Processes and Tools: Ability to develop standards, guidelines and
• Software Applications: Foundational knowledge of MS Office products, including MS Word, Excel, Outlook, and PowerPoint
• Languages: Advanced writing and speaking skills using local language and English language.
• Influencing: Ability to influence others at all levels within the organization.
• Organization, Planning and Multi-tasking: Advanced organizational and planning skills, project planning and management skills. Proven ability to set priorities, meet deadlines and multi-task with minimal supervision.
• Matrix Management: Ability to thrive in a matrixed organization.
• Self-Management and Teamwork: Ability to work independently or as a member of the team, ability to be detailed-oriented, and ability to manage stress effectively in a fast-paced environment.
• Confidentiality: Ability to handle sensitive and confidential information in a discreet and professional manner.

Other Information

• Travel required (10% or more).
• Ability to use cellular and office phones, laptop, or desktop computer.
• This job description format focuses on the main duties of the position and is not intended to list every potential task or assignment.
• Duties can and will change to meet the changing priorities of the department and organization.

Equal Employment Opportunity Employer Statement

Pathfinder International provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Safeguarding and Protection Statement

Pathfinder is committed to the safeguarding and protection of the people we serve and our staff. We have zero tolerance for any type of behavior that inflicts harm on children, young people, adults, our staff, and partners including sexual abuse, harassment, bullying, and exploitation. We do everything possible to ensure that we recruit only those who are suitable to work with us. We expect that everyone we hire will abide by our safeguarding and related policies and will report any suspected or known violations. This job is subject to a range of vetting checks as legally permitted in the country where they are being hired. By applying, the job applicant acknowledges they understand our intent to verify suitability to work with us.