CARE is a leading global humanitarian and development organization. In Pakistan, CARE started its operations in 2005 and since then has supported the Government of Pakistan’s efforts to reduce poverty and suffering of the people affected by disasters. CARE’s programs focus on helping Pakistan achieve its Sustainable Development Goals especially in the areas of Health, Education, Women’s Economic Empowerment and Emergency Preparedness and Response (EPR). Since starting operations in Pakistan, CARE has responded with life-saving support to a series of large-scale disasters. Through emergency programs, CARE International in Pakistan (CIP) has provided relief, recovery and rehabilitation support to millions of Pakistanis affected by disastrous floods, earthquakes and displacement. CIP works through its local partners and a range of stakeholders for development, as well as emergency response related interventions, which makes collaboration a key component of its work, across the country. We are a nationally inclusive organization that strives to support the most vulnerable communities all over Pakistan, with particular attention to women and girls and youth.

I.  JOB SUMMARY:

Senior Finance Manager is responsible for the financial management, country office operational budget, monitor regular financial operations, accuracy of financial transactions, ensuring compliance to donor and CARE regulations, financial reporting, tax compliance and facilitation of audits. S/he will also be responsible for all the statutory requirements and compliance to local government regulations in compliance to MOU between CARE and Ministry of Interior. S/he will be the technical lead on all taxation matters ensuring timely and accurate tax-related reporting and filing of annual tax returns. Senior Finance Manager will consolidate and coordinate the flow of financial database recording of the country office projects. This requires; ensuring accurate consolidation of all data, the effective tracking of the CO’s project and contracts portfolio, monitoring reporting deadlines, and reminding actions related to partners and donor receivables/payables. S/he coordinates with the Partnership and Grants Manager to ensure proper implementation of financial policy as per the Finance policy manual, donor contractual agreements, and CO financial reporting. The Senior Finance Manager also ensures the effective maintenance of financial records required for audit purposes. S/he performs financial analysis and produces expenditure reports that support effective decision-making.  S/He works closely with the Shared Services Center (SSC).

II. RESPONSIBILITIES AND TASKS: 

Job Responsibility #1

% of time: 50%

PeopleSoft Operations Management and CO Data Processing – Senior Finance Manager plays a crucial coordination and management role in PeopleSoft operations to ensure the system is functioning properly and is being effectively used by CO staff. S/He provides day-to-day oversight of PeopleSoft operations and ensures efficient process flows and controls over accounting functions are adequate. S/He ensures financial data are processed in the system accurately, and reported to donors, management and other stakeholders timely. Specific roles and responsibilities include:

• PeopleSoft operations, workflows, roles and user management: ensures users are setup in the system and trained appropriately; workflows are developed and implemented adequately; budget holders and other users are trained properly in their roles; ensures policies, procedures, user manuals and other quick reference guides are available to CO staff and disseminated; ensures the maintenance and management of PeopleSoft chart fields (e.g. fund code and project ID requests, activity ID, category ID, etc.) and other tables (vendor files, cost allocation tables, users table, etc.) are performed timely and satisfactorily; investigates any system issues experienced by users, document and escalate to SSC appropriately;
• Accounts Payable, Treasury and Cash functions: Determines CO short and long terms cash needs and coordinates cash requests and approvals, including the submission of cash flow projections; ensures vendors are paid and account receivables are collected timely; ensures staffs receive proper training and are effectively using the cash related modules (e.g. Account Payable, Cash Management).
• General Ledger, Accounts Receivable and other modules: Ensures journal entries (e.g. payroll, allocation, etc.) are processed timely and accurately, cash receipts are recorded properly, and all modules are used by CO staff adequately.
• Data processing and period closing functions: accountable for ensuring that the period closing processes defined for Business Units (BUs) are performed timely and adequately; accountable for the preparation and submission of complete, reliable and timely financial reports to CO SMT, local entities and other partners as relevant; ensures that reports prepared by SSC (e.g. USG awards) are completed and submitted timely; supervises the quality and integrity of financial data and supporting documentation and ensures completeness of data recorded in the system. This includes but not limited to the following transactions: a) Accounts Payable vouchers --e.g. cash disbursements, settlement of cash advances--; b) General Ledger journal entries --e.g. payroll allocation, adjustments, accruals--.; c) Cash Management module --e.g. cash transfer processing and dispatching--.; d) Asset Management entries --e.g. depreciation entries--; e) Account Receivables --e.g. donor receipts; f) Budgeting and Forecasting --e.g. budget data created in Adaptive Planning or other budgeting tool.
• Budgeting and Forecasting functions: ensures annual operating budget is prepared in Adaptive Planning or budgeting tool in use by the organization; coordinates and supervises the preparation of CO forecasts and future years budgets; leads the preparation of the CO shared program cost (SPC) budgets and implements CARE policy and guidelines related to fair sharing of support costs; supervises the monitoring of actual expenses against budgets and ensure partnership between CO finance staff and budget holders and all managers who make budget decisions in the CO to ensure costs expenses are managed properly within the approved budgets.

Job Responsibility #2

% of time: 20%

Quality review and analysis of financial reports to support management decision making in the CO –

• Performs quality reviews and analyses of CO books as well as any financial performance reports and provides feedback to CO management (SMT) to improve financial management. The reviews and analyses include but are not limited to: bank reconciliation; balance sheet; income statement, unrestricted budget vs actual reports; shared program costs and cost recovery; payroll allocation and timesheets; etc.
• Takes appropriate actions to address all issues noted (e.g. collect receivables; staff and partner advances, etc.).
• Accountable for the quality of the CO financial reports and communications of issues to CO Senior Management and SSC.

 

Job Responsibility #3

% of time: 20%

Staff Management and Development, Talent Management and Capacity Building - Senior Finance Manager is responsible for finance staff and talent management and development as well capacity building in financial management for finance staff in the country office. Major roles and responsibilities include:

• Supervision and oversight of finance team
• assesses training and development needs of finance within the CO; identifies gap in skills, develops training materials and provides training in accounting and financial management as needed;
• participates in the elaboration and leads the implementation of the CO’s Performance Management System and processes to include the preparation and monitoring of Individual Performance Plans for finance staff;
• ensures succession plans are developed and implemented for finance staff in a way that assures CO staffs receive high quality support services at all times;

Job Responsibility #4

% of time: 10%

Compliance and Control functions:

• Controllership and Accounting functions: ensures CO compliance with CARE’s accounting policy and procedures and generally accepted accounting principles (GAAP); ensures CO accounting systems and procedures comply with CARE's global policy and procedures; protects the organization assets through internal controls; ensures the CO payroll and other non-PeopleSoft systems provide adequate controls;
• Compliance and Audit support functions: ensures CO compliance with donor rules and regulations; ensures CO preparedness for annual financial and donor audits; facilitates internal and external audits conducted in the CO; assists the ACD - PS in preparing CO responses to audit findings as well as planning and implementing audit recommendations;
• Compliance with local statutory requirements and taxation law: ensures CO compliance with signed MOU terms and conditions with Ministry of Interior, Government of Pakistan; ensure all type of payments are processed in full compliance to applicable tax rates, deducted tax is deposited in government treasury timely, required statements and annual return filed on time.

 

III. QUALIFICATIONS (KNOW HOW)

A) Education/Training:

Required:

• Bachelor’s degree in Accounting/ Finance or ACCA and/or related field.

Preferred:

• Masters in Accounting/ Finance or CA course;
• Additional certifications related to financial Management

B) Experience:

Required:

• Minimum 7 years’ professional experience in finance;
• Experience in large developing programs in a humanitarian / development setting;
  • Experience of working with international donors such as; USAID, ECHO, EU, FCDO, UN. 
  • Experience in performing financial analysis and producing expenditure reports that support effective decision-making.

Preferred:

• Experience of working with INGOs in a similar role will be preferred.

IV. TECHNICAL SKILLS

• Good understanding of international Financial frameworks.
• Skilled in budget preparation, budget monitoring and review of financial transactions.
• Strong budgeting and financial forecasting skills, including experience in preparing business plans.
• Good knowledge of basic accounting and auditing standards and principles.
• Strong understanding of taxation structure in country context.
• Wide experience in effective strategic level communication and coordination with national partners, central and local authorities, NGO partners, and other relevant stakeholders.
• In-depth knowledge of international development programming.
• Demonstrated ability to work effectively as part of a team or independently.
• Ability to extensively travel for project monitoring and provide on-site technical support to field teams.
• Highly developed interpersonal skills including influencing, negotiation and capacity building.
• Fluency in English and Urdu (written and spoken); fluency in other local language will be an added advantage.
• Excellent computer skills (MS office).

V. COMPETENCIES

• Respect.
• Integrity.
• Communicating with Impact.
• Operational Decision-Making.
• Planning & Organizing.
• Problem solving skills.
• Good oral and written communication skills.
• Negotiations skills.
• Ability to work in partnership with other INGOs.

V.  DUTY STATION AND LEVEL OF TRAVEL REQUIRED

The individual will be based in Islamabad, with some travelling to project implementation sites.

CARE participates in the Inter-Agency Misconduct Disclosure Scheme. In line with this Scheme, we hereby request information from the candidate’s previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the candidate left employment. All offers of employment are subject to satisfactory references and appropriate screening checks. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.

Note: Individuals can apply using Brightspyre or send their resumes directly to [email protected] clearly mentioning the position title in the subject line of the email, before the stated deadline. Please share your current as well as salary expectations along with the CV.