DUTIES AND RESPONSIBILITIES:

 Record Maintenance:

• Create and maintain physical and electronic records of important documents, transactions, and correspondences.
• Ensure the accuracy and completeness of all records by conducting regular audits and checks.

Data Entry:

• Input and update information in databases, spreadsheets, and other record-keeping systems.
• Verify and cross-reference data to maintain consistency and integrity.

 File Organization:

• Organize and categorize records in a systematic manner for easy retrieval.
• Implement and improve file management systems to enhance overall efficiency.

 Confidentiality:

• Uphold strict confidentiality and security measures when handling sensitive information.
• Adhere to company policies and legal requirements regarding data protection.

 Communication:

• Collaborate with various departments to gather and verify information for record-keeping purposes.
• Respond to inquiries regarding records and provide necessary information to authorized personnel.

 Continuous Improvement:

• Identify opportunities to streamline record-keeping processes and suggest improvements.
• Stay updated on industry best practices and emerging technologies related to record management.

Qualifications:

• Intermediate; additional education or certifications in records management is a plus.
• Proven experience as a record keeper or in a similar role.
• Proficient in using record-keeping software and Microsoft Office Suite.
• Strong organizational and time-management skills.
• Excellent attention to detail and accuracy.
• Ability to handle confidential information with discretion.

EEO Statement:

Integrated into our shared values is LAS’s commitment to diversity and equal employment opportunity. All qualified applicants will receive consideration for employment regardless of sex, age, race, color, creed, religion, disability, sexual orientation, gender identity, or any other characteristics or conduct protected by law. LAS is committed to being an inclusive organization where all people are treated fairly, recognized for their individuality, promoted based on performance and encourage to strive to reach their full potential. We believe in understanding and respecting differences among all people. Every individual at LAS has an ongoing responsibility to respect and support a diverse environment.

Protection Against Sexual Exploitation and Abuse:

Legal Aid Society (LAS) is committed to the prevention and protection from all forms of sexual exploitation and abuse (SEA). LAS explicitly prohibits its
staff, associates, partners, consultants, or any other representatives associated with the delivery of its work from:

• Engaging in any form of sexual exploitation or abuse;
• Sexual activity with children (persons below the age of (18) irrespective of a mistaken belief of the age of the child which shall not amount to a defense);
• Exchange of money, employment, goods or services for sex, including sexual favors or other forms of humiliating, degrading or exploitative behavior, is prohibited. This includes any exchange of assistance that is due to beneficiaries of assistance;
• Sexual relationships between LAS staff and beneficiaries of assistance, since they are based on inherently unequal power dynamics, undermine the credibility and integrity of the work of LAS and are strongly discouraged.