The Position:

Program Officer (PO) will work under supervision of project manager/coordinator for quality implementation of project activities at head office.

Significance:

The Program officer is responsible to provide assistance to his/her line manager in development of reports, analysis, work planning, monitoring and in evaluation. He/she will also be responsible for compilation of all project/program related record and documentations at head office level.

Program Officer:

• Regular coordination with field teams and follow up of work plans
• Compilation of reports, databases and correspondence record
• Provide support and project manager in development of reports, presentations and data analysis.

 Specific Responsibilities:

• Compilation of field related data and filing
• Assist project manager/coordinator in data analysis and reporting
• Conduct field level monitoring visits under guidance of project manager/coordinator
• Assists in planning and running events
• Facilitate review meetings, conferences, workshops and other program/project related events
• Facilitate and assist in developing of training plans and capacity building events
• Follow up of actions with district teams as well as at head office level
• Represent Organization and its health interventions at different level (as designated by senior manager
• Ensure internal liaison with  all sections and facilitate staff accordingly
• Facilitate monitoring visits of senior managers, donors in close coordination with district teams
• Providing management input to the formulation and review of work plans
• Supporting project/program staff with HR and financial management functions
• Providing inputs in work plans and reports
• Supporting the coordination, tracking and reporting of operational and organizational activities
• Assisting Project manager/Coordinator in documentation, representation, record keeping and in project management
• Ensure regular coordination with field teams for timely input and support
• Any other responsibilities as may be assigned during the course of employment

Key Performance Indicators (KPIs):

• Record keeping
• Ensure timely execution of project activities through regular follow up and inputs
• Assist in line manager in developing of project document and presentations
• Strong liaison with intersection for smooth processing of project related affairs with organization

Authority:

Health Specialist will exercise his/her authority in compilation of reports, databases and presentations.  

Internal and External Interactions:

• Project coordinator/manager
• Sr. Manager Health, Nutrition and Disability
• Health project/programs’ management staff
• Project/program’s implementation staff at district level
• Intersections
• Assistant Program officers
• Support staff

Knowledge & Skills:

• At least a Master’s degree in a technically compatible field (e.g. public health, international development), with substantial malaria-related training
• Very proficient in the use of the standard Microsoft Office package
• Be able to identify and resolve problems in a timely manner and gathers and analyzes information skillfully
• Have high energy, clear goal orientation and strong work ethic.
• Strong communication and interpersonal skills
• Be able to adapt to changes in the work environment, manage competing demands
• Proven track record as an effective team member

Experience and Education:

2-3 years working as program officer                                                                                                                                                                                                                                                                                                                                                            A Non Profit Organization is an equal opportunity for both Male & Female to apply