CARE is a leading global humanitarian and development organization. Since its establishment in 2005, CARE Pakistan has been responding to major disasters and undertaking an array of development projects. CARE works through its local partners and a range of stakeholders for development, as well as emergency response related interventions, which makes collaboration a key component of its work, across the country. Health and education, with particular focus on women, are some of CARE’s core identified program areas in Pakistan, as part of its Long-Range Strategic Plan

Job Summary

This position is responsible for Accounts Payable, General Ledger, Cash Management, Accounts Receivables, Vendors taxation, Staff Final Settlement and Banking modules of the People Soft, data entry operations, common cost allocation pools, internal claims and part of treasury functions. The post holder has the main responsibility for vendors payments, bank reconciliation in adherence to the GAAP principles and CIP policies and procedure while ensuring accuracy and completeness of documentation.

He/She is responsible for processing vendors’ payments, withholding of taxes as per the prevailing tax laws of Government of Pakistan, staff advances, advances’ liquidation, accruals of expenses in GL module and subsequently reversing of the accruals at the time of payments.

This position serves the purpose for the operating activities and accounts services related functions of the financial information system, People Soft. The position holder ensures proper books of accounts for the GL and AP module, Management of the financial information system, produces analysis and reports based on annual close and confirms any non-compliance, error, incorrect codifications etc. for remedial actions or adjustment

 Job Responsibilities & Tasks

1. Financial Management (40% of the time)

• Responsible for financial management of the project, reviewing documents for financial transactions and certification for recording transactions (expenses and payments).
• Manage project budgeting and respective forecasting, adaptive planning management for the project and review on periodic basis.
• Manage compliance at transactional level, review financial documentation for completeness, accuracy and compliance with GAAP, applicable donor regulations and local applicable laws.
• Manage the project fund flow, cash forecasts and fund transfers. Cash is managed for all cash-based activities with respect to targeted beneficiaries in a timely manner; ensure that financial documentation for all Cash-based activities are properly and completely done, reconciled and reported.
• Assure compliance on field office level documentation; plan and coordinate funds flow for field office, resolution and closure of partner’s compliance and reporting issues and related documentation.
• Coordinate and manage the plan for donor contracts, related to audit preparation.
• Provide pro-active diagnosis for potential financial problems/issues including non-compliance issues and raising to appropriate management level for resolution where required.
• Ensure that expenses are charged timely and appropriately to the respective Fund Code.

2. Management of Grants, Sub Grants and Contracts, and Ensure Compliance (40% of the time)

• Support the program team in preparation of budgets (e.g. project operating budgets, etc.); coordinate and support the CO in creating forecasts and future months’ budgets.
• Produce reports that can support the monitoring of actual expenses against budgets and support the PM in ensuring that expenses are managed properly within the approved budgets.
• Ensure that CARE’s grants and contracts compliance protocols are consistently satisfied to manage organizational risk.
• Ensure accurate and timely monthly (re)forecasting is in place, by running regular reports in FGMS on actuals, monitoring outstanding purchase orders, reviewing commitments, analysing and commenting on reasons for variances to plan and recommending corrective actions.
• Review all the financial documents of partners in order to ensure compliance with donor and CIP policies and procedures and applicable laws.
• Prepare project financial reports for internal review and donor submission.
• Work closely with Team Lead, ACDP and Director PS on monthly BVA and make adjustments as necessary.
• Ensure adherence to CARE grant management policy, standards and internal control mechanisms.

3. Documentation Digitization, Archival, Retrieval, and Disposal Management (10% of the time)

• CIP record keeping as per the policy.
• Coordinate with vendors for timely submission of all invoices and collect supporting documents from the program team for further processing.
• Hands-on filing and scanning of the documentation.
• Coordinate the transfer of records to other locations/departments (including archival facilities).
• Create disposition schedule; ensure retrieval of the documents when required.

5. Other Responsibilities (5% of the time):

• Any other tasks or responsibilities based on organizational and programming needs as assigned by the Line Manager.

A) Qualifications (Know How)

Required:

• B. Com/ ACCA Finalist/ CA-Inter/ICMA finalist/BBA in related fields (Finance, Accounting, Business)/Equivalent

Desired:

• CA, ACCA, ICMA, MBA shall be preferred