We are seeking a highly skilled Documentation and Reporting Coordinator to ensure transparency, accountability, and impact of the project by maintaining accurate documentation, preparing high-quality reports, and ensuring compliance with donor guidelines. This role enhances project visibility, supports decision-making, and fosters knowledge sharing, playing a crucial part in effective communication between field operations, management, and stakeholders.

Key Responsibilities:

• Develop and maintain a comprehensive documentation system for project activities, including meetings, workshops, field visits, and training sessions, ensuring proper filing and archiving.
• Prepare high-quality project documents, including concept notes, progress reports, case studies, success stories, meeting minutes, and event reports.
• Collaborate with project teams to capture and document best practices, challenges, and recommendations for improvement.
• Ensure timely and accurate periodic progress reporting in compliance with donor and organizational requirements.
• Compile and analyze data from field teams to ensure consistent and accurate reporting, working closely with the M&E team.
• Ensure compliance with donor reporting and visibility guidelines, meeting all deadlines and quality standards.
• Develop and maintain a repository of knowledge products, including research papers, policy briefs, assessment reports, and implementation manuals.
• Work closely with project teams, field staff, and partners to gather information, ensure reporting consistency, and participate in project meetings and workshops.
• Review and edit all project-related documents to ensure clarity, accuracy, and compliance with donor and organizational standards.
• Support the development of communication materials and knowledge products to showcase project achievements, impact, and lessons learned.
• Qualifications & Experience:

• Education: Master’s degree in Communications, Journalism, Social Sciences, Development Studies, or a related field from an institution listed in the World Higher Education Database (http://www.whed.net/home.php).
• Experience: Minimum 5 years of experience in documentation, reporting, knowledge management, or M&E, preferably in the development sector.

Key Skills:

• Strong writing and editing skills
• Expertise in report writing and documentation
• Data compilation and analysis
• Time management and deadline adherence
• Compliance with donor reporting guidelines
• Coordination and collaboration skills

If you have the required expertise and are passionate about ensuring impactful project documentation and reporting, apply now! Only shortlisted candidates will be contacted.

We are an equal-opportunity employer and encourage applications from women, minorities, and differently-abled individuals.