Job Description

Title: Project Manager

Reporting to: CEO

Duty Station: Project Office Dafi

Unit: Programme

Section: Education

Key Summary of Position

A project manager is will be responsible to leads the team through the project life cycle by planning, budgeting, scheduling and tracking a project plan. Implementing the project and responsible for execution of the budget, timeline, schedule, roles and responsibilities among other things. Will lead the project to successful completion. He/ She will schedule and track their projects all in real time with tools like Gantt charts, project dashboards and task lists.

Key Roles & Responsibilities

• Lead project activities in terms of implementation and management under the direct supervision of the CEO Inspire Pakistan.
• Be responsible for day-to-day management of administrative, financial and operational aspects of the project in accordance with standards of Inspire Pakistan programme direction, operations management, policies and project strategy document.
• Manage and coordinate the implementation of the various project activities in ensuring the quality and timeliness of the activities and delivery of outputs.
• Develop a coordination mechanism to strengthen linkages between different ministries, institutions and stakeholders at the national, provincial and district levels.
• Within the project strategic framework and in consultation with the national counterparts, prepare work-plans (monthly and quarterly) reflecting the scope of activities, timing, sequencing, cost and other inputs for the implementation of the Project activities.
• Manage the activities and direct arrangements and needed resources to implement the project and ensure proper management of funds, including accounting, financial control and audit procedures complying with donor standards and Inspire Pakistan SOPs.
• Manage procurement of goods, works and services in accordance with procedures set forth in project agreement and in line with organizational standards of operational management.
• Liaise closely with project partners and stakeholders.
• Report regularly to donor and other stakeholders on project activities and progress.
• Assume direct responsibility for managing the project budget by ensuring that:
• Project funds are disbursed properly.
• Expenditure is in accordance with the project strategy document, project budget and project work plans.
• Accounting records and supporting documents are properly kept and financial reports are prepared.
• Financial operations are transparent and procedures/regulations are properly applied.
• Coordinate and facilitate the work of project staff / teams engaged in the implementation of project activities.
• Manage the project team (technical specialists, project officers, support staff, consultants) and ensure timely implementation, results –orientation and accountability for project results.
• Work closely with key stakeholders in drafting and preparation of relevant terms of reference for consultants in line with activities in approved Project Work Plan;
• Monitor the project funds and resources. Be responsible for the delivery of the project results.
• Establish and oversee monitoring plan for the activities being implemented by staff and consultants.
• Be actively involved in the preparation of project knowledge products (including publications and reports).
• Present work-plans, periodic narrative progress reports and expenditures status reports to donors after approval by the CEO.
• Monitor the progress on agreed results framework and performance indicators and take action/decision and/or provide timely support to project staff.
• Ensure to have contracts, MoU and other agreements developed as and when required during project cycle.
• Lead and coordinate the organization of meetings, workshops, conferences, trainings and related activities relevant to the implementation of the Project.
• Brief and consult with senior management on project progress and provide information and advice as required to contribute to the project and organization initiatives.
• Facilitate in coordination exercise with relevant stakeholders including government, NGOs and community members for covering social mobilization aspect of the project.
• Ensure high quality information and visibility of the Project activities to the mass media and stakeholders.
• Demonstrates integrity by modeling the ethical standards and values of Integrity, Equality, Transparency, Knowledge Base and Fostering Synergies.
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
• Perform any other task given by Supervisor