1. JOB/POSITION TITLE

Finance & Admin Assistant

Grade:

Position #:

01 (Islamabad based)

2. Project Title:

Supporting Elected Representatives and Local Government Officials to Enhance Local Revenue Generation Capacities in Khyber Pakhtunkhwa Tehsil Municipalities”.

3. STATUS:

a)  FULL TIME   þ       b)  NEW POSITION TO BE CLASSIFIED _______

     PART TIME _______    POSITION ALREADY EXIST               _______

4. REPORTING RELATIONSHIP:

   Manager Finance & Grants

5. JOBS DIRECTLY SUPERVISED :

None

6. JOB SUMARY:

The finance & Admin assistant will support manager finance and grants in his work, will be responsible for preparation and posting of vouchers in the accounting software, finance record keeping and reporting to manager finance and grants. He/she will be responsible for administrative arrangements for project activities at tehsils level as well as at provincial level.

8. JOB SPECIFICATIONS:

Qualification: Bachelor in accounting, B. Com, BBA

Experience: 2 years’ experience as Finance & Logistics Assistant in a national or international level NGOs.

Technical Competencies:

1. Vouchers preparation and posting.
2. Provide support in financial reporting
3. Understanding of variance reporting.
4. Time Management
5. Financial Reporting.
6. Understanding of budget utilization.

Core Competencies:

1. Strong bargaining skills
2. Sound Communication skills
3. Presentation skills
4. Ability to work in team/group
5. Positive attitude with team and management.
6. Administrative skills.

9. DESCRIPTION OF DUTIES AND RESPONSIBILITIES:

• REGULAR DUIES AND RESPONSIBILITIES:
• Maintain all financial systems for the office and ensure full compliance with Pak Women financial Procedures.
• Manage all bank payments.
• Preparation of BRV, BPV & JV's.
• Updating bank ledgers and keep update all bank account and provide all bank account balance on weekly basis to Manger finance & Grants.
• Preparation of bank reconciliation at the end of each month and when required.
• Keep update Assets register, Vehicle Insurance advance, Security advances and rent advance ledger.
• Provide support in withdrawals from bank, and transferring of fund to field offices.
• Supporting in preparation of monthly financial report.
• Record and monitor all bank and cash transactions in financial software.
• Maintaining of all project variance report.
• Travel to field as per requirement.
• Updating the finance filing system.
• Handle administrative tasks, office management, and logistics.
• Facilitates the communications and workflow of the organizational unit to enhance the efficiency and timeliness of operations and outputs.
• Manages incoming and outgoing correspondence, e-mails and telephone calls.
• Any task assigned by supervisor.

10. ANY OTHER FACTORS:

Use of PC/Laptop, internet, attend emergency meetings, trainings, workshops, seminars, visit to other areas, exposure visits etc.