Note: This position will be filled on a rolling basis and is contingent upon donor funding. Females, disabled and Local candidates are strongly encouraged to apply. All the positions will be filled on a priority basis and applications will be closed as soon as positions are filled. Every application fitting the job description will be thoroughly evaluated

SIF is an equal-opportunity employer committed to diversity and inclusion in the workplace. The Hiring is subject to donor funding.

The candidate who tries to influence the recruitment process will be automatically disqualified. SIF reserves the right to check criminal records according to the current law.

The SIF has a zero-tolerance policy towards any fraud, corruption, moral harassment, abuse or violence whatsoever and more generally any violation of legislation, regulations or its code of conduct.

SIF respects the humanitarian principle of "Not harm" and ensures child security as a primary consideration. Hiring is subject to donor funding.

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Introduction:

General Objectives:

Objective 1: HR Data Management & Administration:

• Independently manage and update comprehensive HR records, both digital and hard copies, in collaboration with the HR Manager.
• Support and refine job announcements and descriptions, conduct interviews, and facilitate employee recruitment processes. 
• Ensure accuracy and completeness of personnel files by collecting essential documents from new hires, including CVs, signed contracts, and contact information.
• Collaborate with logistics to secure Identity Cards for all staff members.
• Maintain HR database and files, ensuring the confidentiality of sensitive information. 
• Update and manage employee benefits, employment status, and related records.
• Conduct file audits to ensure compliance with document collection and retention policies.
• Collaborate with the HR Manager in payroll and benefits audits.
• Monitor and maintain records of EOBI, health insurance, and life insurance.
• Provide support to the definition of the mission L&D strategy.
• Responsible for mobility for the mission with the collaboration of the HR Team in the projects.
• Is in charge of updating the list of mobility and annual trainings plan of the mission with the collaboration of HRCO.

Objective 2: Training and Development

• Responsible for compiling L&D monthly reports from the different projects.
• The focal point for Performance Management, ensure follow up on objective setting, midyear review and end-of-year appraisal and have data readily available for decision making.
• He/she will be responsible for generating reports against the appraisals.
• Follows up the overall implementation of the induction process in all projects.
• Collects feedback from the projects regarding good practices and challenges faced.
• Briefs all the HR Officers and Coordinators on HR and L&D.
• Supports the mission of L&D Budget preparation.
• Works with the HRCo on Training plan.
• Facilitate and deliver training courses when required.
• Providing expertise upon request to line managers concerning the assessment of training needs within the teams they supervise.
• Provide administrative and planning support to staff going on international training.

Objective 3: Payroll Management

• Conduct the administrative follow-up of staff leave and other benefits, serving as the primary point of contact for any related queries or concerns.
• Spearheaded payroll audits and coordinated with internal and external auditors to guarantee the integrity of payroll data.
• Collaborate with finance and other relevant departments to guarantee seamless integration of payroll processes within the broader organizational framework.
• Develop and maintain effective communication channels with staff regarding payroll matters, demonstrating a commitment to transparency and responsiveness.

Objective 4: Compensation & Benefits

• Manage the enlistment of all staff in life insurance, including the processing of claims in strict accordance with established policies
• Monitor and communicate staff leave benefits, providing necessary data promptly upon request.
• Coordinate with insurance providers to process all health claims for staff, meticulously following up for timely reimbursement.
• Maintain up-to-date knowledge of industry trends and legislative changes to ensure the mission's compensation and benefits packages remain competitive and compliant. • Provide comprehensive support during internal and external audits, ensuring all compensation and benefits-related documentation is accurate and readily available.

Objective 5: Internal and External Audits:

• Assist the HR Manager in the preparation of reporting and audit documentation.
• Ensure internal control audits and implement corrective actions.
• Prepare staff files as per audit requirements and maintain up-to-date files and folders for internal and external audits.
• Responsible for the maintenance and provision of both soft and hard data for audit purposes.

Other Duties:

Minimum Requirements and Competencies