Request for Quotes (RFQ)

Issued on:                          June 5, 2024

Solicitation Number:       PI-BID/BHFA//June-2024/104

For:                                    Procurement of NSV Kits

Quotes Deadline:             June 24, 2024 (5:00 PM)

Background

Pathfinder International currently seeks a firm to supply the below items.

SN	Equipment/item	Specification
NSV (No-Scalpel Vasectomy) Kit Composition
1	Gallipots/ Iodine cup	stainless steel, approx. 180 ml ISO Certified, Europe UK CE Certified, UK Medical 13485 Certified, ISO UK 9001/2015, Medical Grade Health & Safety 4500/2018, Environmental Control  14001/2016 Also With All Instruments LAB Pacification  With one year rust free replacement warranty
2	Kidney Tray	kidney shaped tray, stainless steel, approx. 825 ml ISO Certified, Europe UK CE Certified, UK Medical 13485 Certified, ISO UK 9001/2015, Medical Grade Health & Safety 4500/2018, Environmental Control 14001/2016 Also with All Instruments LAB Pacification With one year rust free replacement warranty
3	Forceps Artery	Forceps artery, 220mm, straight, box joint, SS, e.g., Rochester/Peon or equivalent ISO Certified, Europe UK CE Certified, UK Medical 13485 Certified, ISO UK 9001/2015, Medical Grade Health & Safety 4500/2018, Environmental Control 14001/2016 Also with All Instruments LAB Pacification With two-year rust-free replacement warranty
4	Instruments Tray	Stainless S.S Non Magnetic steel, with lid, medium size, Rectangular shape, approx.: 30cm x 25cm, ISO Certified, Europe UK CE Certified, UK Medical 13485 Certified, ISO UK 9001/2015, Medical Grade Health & Safety 4500/2018, Environmental Control 14001/2016 Also With All Instruments LAB Pacification With Two year rust free replacement warranty
5	Plain Scissors	Straight, stainless steel, 2 years replacement warranty of rusting ISO Certified, Europe UK CE Certified, UK Medical 13485 Certified, ISO UK 9001/2015, Medical Grade Health & Safety 4500/2018 , Environmental Control  14001/2016 Also With All Instruments LAB Pacification  With one year rust free replacement warranty
6	Ring Forceps	Stainless S.S Non Magnetic steel, approx.: 14cm, with small rings at the sharp ends of the forceps, ISO Certified, Europe UK CE Certified, UK Medical 13485 Certified, ISO UK 9001/2015, Medical Grade Health & Safety 4500/2018, Environmental Control  14001/2016 Also With All Instruments LAB Pacification  With Two year rust free replacement warranty
7	Dissecting Clamp	Stainless S.S Non Magnetic steel, approx.: 14cm, ISO Certified, Europe UK CE Certified, UK Medical 13485 Certified, ISO UK 9001/2015, Medical Grade Health & Safety 4500/2018, Environmental Control 14001/2016 Also With All Instruments LAB Pacification With Two year rust free replacement warranty
8	Sponge Holding forceps	FORCEPS, SPONGE, FOERSTER, STRAIGHT, 25-30cm, ISO Certified, Europe UK CE Certified, UK Medical 13485 Certified, ISO UK 9001/2015, Medical Grade Health & Safety 4500/2018, Environmental Control 14001/2016 Also with All Instruments LAB Pacification with Two-year rust-free replacement warranty
9	Drape sheet	70 x 100cm, cotton cloth drape sheet, green in color, used for draping of instruments kits

*Detailed Specifications are in ANNEX B: Bid Submission Form

Conditions

Mode of Transportation	☐             AIR ☐             OCEAN ☒             SURFACE/LAND
U.S. Flag Required	☐     YES      ☒        NO
Incoterm	☐ EXW   ☒  CIP  ☐   DAP  ☐  DDP
Destination Address	Delivery in Sindh Region as per ANNEX C
General Terms and Conditions	Copy enclosed (see Annex A)
Other	☐    Partial quotes permitted. ☒    Partial quotes not permitted

Quote Guidelines and Instructions

Please submit all quotes on company letterhead, using the Bid Submission Form in Annex B. All quotes must be valid for a minimum of [30] days and include a photo of the item requested.

Any deviations from the specifications should be noted clearly on the quote.

In addition, the cover page must include the following information:

• Business name, address, telephone and email

• Contact information.

• Type of Business

• Signature of authorized individual

Selection Criteria

                                     I.                    PASS/FAIL: Offeror bid must be valid for 30 days.

                                   II.                    PASS/FAIL: Offeror must have valid NTN and STRN.

                                  III.                    PASS/FAIL: Offeror must have physical presence in Sindh.

                                 IV.                    PASS/FAIL: The company should have successfully executed assignments of a similar nature with a cumulative value exceeding PKR 1.0 million; three fully executed purchase orders/contracts from the past are mandatory.

Offeror’s meeting the PASS/Fail will be evaluated on below criteria.

Pathfinder will review and evaluate quotes submitted by the deadline according to the following criteria:

Criterion	Weight (%)
Price	80
Product Delivery	20
Total Weight	100

Supplier with a technically compliant offer and lowest CIP cost will be awarded [80] points. All other bidder’s scores will be decreased by 1% for every 1% increase in price from the lowest total price.

The requested item shall be ready for shipment within 2 weeks of issuance of contract. No credit will be given for earlier availability date. All bidders submitting a quote that meet the acceptable range shall receive [20] points. All other bidders scores will decrease by 1%.

Preference will be given to suppliers that are able to quote all items, however; multiple or no awards may be made.

Physical samples will be assessed in a sequential manner, beginning with the first lowest-cost bidder. If the sample from the first bidder is deemed satisfactory, there will be no need to proceed to the next bidder. However, if the sample from the first bidder does not meet the required standards, the sample from the second lowest-cost bidder will be evaluated. This process will continue in the same manner for the third lowest-cost bidder if the second bidder's sample is not deemed successful.

Payment Terms

Payment will be made net 30 of commercial invoice and receipt of a Goods Receipt Note from end user.

GST Compliance

The project is eligible for a sales tax exemption. GST amount will be withheld, an exemption letter will be provided within 90 days upon receipt of the invoice. If the exemption letter is not provided within this timeframe, the withheld GST amount will be paid upon completion of the USAID compliance timeline of 90 days.

Inquiries

Please send your queries at [email protected] by 3:00 PM Pakistani Time June 12, 2024, with a subject line: Q&A- PI-BID/BHFA// June -2024/104: Procurement of NSV kits

Terms

Pathfinder reserves the right to cancel this solicitation at any point and is under no obligation to issue a subcontract as a result of this solicitation.

Pathfinder will not reimburse any expenses related to the preparation of any proposal related materials or delivery.

The resulting Purchase Order is subject to the Terms and Conditions in Annex A.

Thank you,

Procurement Department

Pathfinder International