Applicant Attestation: "By applying for this position, I attest that I have never violated a sexual misconduct, sexual exploitation and abuse, child safeguarding or human trafficking policy and that I have never been disciplined for violating an employer’s code of conduct"

“Mercy Corps collects your personal data for the purposes of managing Mercy Corps recruitment related activities as well as for organizational planning purposes globally. Consequently, Mercy Corps may use your personal data in relation to the evaluation and selection of applicants including, for example, setting up and conducting interviews and tests, evaluating and assessing the results thereto and as is otherwise needed in the recruitment processes including the final recruitment.

Mercy Corps is an international organization consisting of multiple affiliated companies in various countries. Mercy Corps has international sites and uses resources located throughout the world. Your data may be held on secure platforms globally, including outside of the EU. All personal data whether relating to recruitment or employment, is held on a secure platform and system which is subject to regular testing and audit. Unless stated in the job description that the post involves other organizations with which the information will be shared as part of the recruitment process, your personal data will only be shared with third parties where consent is given.

Mercy Corps participates in the Inter-Agency Misconduct Disclosure Scheme (the “Scheme”) (www.schr.info/the-misconduct-disclosure-scheme). Accordingly, we request information from a job applicant’s previous employer(s) about any investigations which found that the applicant committed sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents of misconduct under investigation when the applicant left employment. By applying, you confirm your consent to Mercy Corps collecting your prior employment history under the Scheme as part of the application process. Your data will be stored for up to four years.

General Position Summary

The Project Assistant will be responsible for all the administrative tasks related to BMGF grant including documents/files as per Mercy Corps’ program minimum standard, organizing meeting. S/he will provide logistics support in conducting meetings/events. S/he will also work closely with DEPP-TB team and Manager of BMGF Project to ensure effective implementation of the grant.

Essential Job Responsibilities

1. Collect and maintain all project related documents and as per Mercy Corps’ program minimum standards for BMGF grant
2. Assists DEPP-TB Team in the preparation of various program documents and correspondence including scope of work for procurements, letters, PRs etc.
3. Assist in the preparation of progress reports
4. Provide support to the team in developing and submitting timesheets, expense reports, photocopying etc.
5. S/he will provide logistics support in conducting meetings/events, Staff review meetings and meetings with other key stakeholders
6. Coordinate with field team to ensure implementation of BMGF in close coordination with DEPP-TB team. Support DEPP-TB team in getting implementation plans and status from field team
7. Any other task assigned by the supervisor

SAFEGUARDING RESPONSIBILITIES

·                Actively learns about safeguarding and integrates it into their work, including safeguarding risks and mitigations related to their area of work

·                Practices the values of Mercy Corps including respecting the dignity and well-being of participants and fellow team members

·       Encourages openness and communication in their team; encourages team members to submit reports if they have any concerns using reporting mechanisms e.g., Integrity Hotline and other option.

Supervisory Responsibility

None

Accountability

Reports Directly To: Sr. Project Coordinator

Works Directly With: DEPP-TB Team, Manager DEPP-TB Program, Other units like Security, IT, Finance, Operations and HR

Knowledge and Experience

Bachelors with a minimum of two to three years’ experience working in the development sector. Experience working with an INGO is a must. Previous experience of working in Global Fund/TB-related grants is desirable. Excellent writing and coordination skills are required. Proficiency in written and spoken English. Experience in donor reporting is required.

Safeguarding & Ethics

Mercy Corps is committed to ensuring that all individuals we come into contact with through our work, whether team members, community members, program participants or others, are treated with respect and dignity. We are committed to the core principles regarding prevention of sexual exploitation and abuse laid out by the UN Secretary General and IASC and participate in the Interagency Misconduct Disclosure Scheme. We will not tolerate child abuse, sexual exploitation, abuse, or harassment by or of our team members. As part of our commitment to a safe and inclusive work environment, team members are expected to conduct themselves in a professional manner, respect local laws and customs, and to adhere to Mercy Corps Code of Conduct Policies and values at all times. Team members are required to complete mandatory Code of Conduct eLearning courses upon hire and on an annual basis.

As an applicant, if you witness or experience any form of sexual misconduct during the recruitment process, please report this to Mercy Corps Integrity Hotline

([email protected])

NOTE:

• Only shortlisted candidates will be called for an interview.
• The management reserves the right to accept or reject any or all CV(s) without assigning any reason.
• Preference will be given to local candidates.

We are an equal employment opportunity employer and females are strongly encouraged to apply.