Minimum Experience Required

• At least 3 to 5 years of proven /significant experience working at this level within HR.
• Experience of working in an HR environment, providing generalist HR advice.
• Good planning, organisational, analytical and decision-making skills
• Good oral and written communication skills
• Very tactful and discrete when dealing with people and confidential information.
• Strong command of the English language.
• Good Supervisory , time management, team Building Skills
• Excellent interviewing and negotiation Skills
• Knowledge of MS Office (MS Word & MS Excel in particular).

Key Result Areas (KRAs)

Main Duties and responsibilities

Stakeholder Relationship Management

• Establish good interpersonal relationships with all the employees and stakeholders.

Pre & Post-Recruitment  Process

• Collect PRF from the department head for any new position
• Collect JD of all the positions from the department heads
• Advertise the position requested on the specific job portals
• Assist in long listing of CVs for all the requested positions
• Share the long listed CVs with the functional managers
• Interview scheduling and assist in post-recruitment process
• Conduct new employees’ induction/orientation
• Prepare employee contracts

Payroll and HRIS

• Prepare payroll each month and share with HR/Admin Manager for review
• Maintain a consolidated HRIS database of all the employees
• Coordinate and collect data of provincial/district staff from District Operations/Finance Officers
• Monitor biometric attendance as required

Timesheets & Leave Database

• Collect timesheets from Humqadam staff.
• Coordinate with Provincial Office Managers/Ops and Finance officers for the collection of timesheets.
• Prepare ‘Local Staff timesheet’ data and share with Finance at the start of each month.
• Maintain and update leave database upon the collection of timesheets and share the relevant data with the Ops/Finance Officers or Provincial Office Managers.
• Maintain hard copies of timesheets on a monthly basis.

Exit Employees Management

• Coordinate with Exit staff for the completion of exit documents.
• Prepare final settlement form and take acknowledgement from exit employee.

Health/Life Insurance and EOBI

• Coordinate with the service provider for monthly addition/deletion
• Make health insurance addition/deletion payment on monthly basis
• Share health claims of Islamabad staff on every Friday with Health Insurance company and keep track through online portal.
• Coordinate with Ops/Finance officers or Provincial Office Managers about any health claim issue as they are responsible for sending claims to the company.
• Update online EOBI system on monthly basis and make the payments accordingly.
• Keep track of the contract extension/completion of service providers
• Maintain a master sheet for Health/Life Insurance.

Personnel File Audit

• Ensure employment contracts adhere to requirements in relevant legislations
• Ensure personnel Files are up-to-date and in accordance with the requirements of audit.
• Meet internal and external audit standards
• Facilitate processes to ensure transparency

Performance Evaluation

• Coordinate with all the line managers and functional managers to ensure timely completion and submission of probation/annual appraisals
• Maintain a performance evaluation database
• Proper action to be meted out after receiving all the appraisals from the head office and district staff

Activity Reporting

• Provide accurate and timely activity-based reporting as per project SOPs: weekly, monthly, quarterly etc.
• Provide informative, timely and effectively presented written reports/numerical data as required
• Maintain HRIS

Minimum Qualifications and Knowledge Required

• Bachelors or Master’s Degree in HR or other relevant field.  
• Human resources management
• Knowledge about developing Job Descriptions
• Performance review methods and techniques
• Staff training, development and recognition
• Mentoring and coaching
• An understanding of relevant HR legislation, policies and procedures