CARE is a leading global humanitarian and development organization. Since its establishment in 2005, CARE International in Pakistan (CIP) has been responding to major disasters and undertaking development projects. CIP works through local partners and range of stakeholder for development as well as emergency response, which makes partnership a key component of CARE’s work in Pakistan.

CIP is recruiting for a 4 months’ anticipated project, based in Chaghi district Baluchistan.  The overall objective of the project is to support drought affected populations during the early recovery phase to address food insecurity and rebuild livelihoods. The project activities will lead to sustainable outputs in monetary and non-monetary gains and contribute to beneficiary’s well-being through capacitating village level development committees by mobilizing men and women. The project will provide beneficiaries with financial and technical support to enhance their income. The Knowledge and Skill development component will help beneficiaries manage their poultry/livestock and backyard kitchen gardening (BKG) better, face less health issues for livestock, increase produce from the BKG, the training on entrepreneurial skills and linkages to line departments (Agriculture department, LNDD) and markets will enable the beneficiaries scale up their production and generate income to mainstream into sustainable development as an exit strategy.

I. JOB SUMMARY:

Under this project, Finance Assistant will deliver on project financial management functions and related financial reporting. S/he will review expenses in line with CARE and donor policies and ensure necessary supporting documents are attached to the payment voucher before being submitted for further processing. The position holder will support in data entry, digitization of documents along with related accounting record. The Finance Assistant will maintain necessary financial files at the field level and execute disposition plans and provision of any kind of documentation required for audits during the closeout phase of the project. The role requires efficient and effective project financial coordination, with utilization of control of financial resources to support program delivery, impact and informed decision making.

II. RESPONSIBILITIES AND TASKS:  

Job Responsibility #1: Support in Financial Management and reporting. % of Time:  60%

• Responsible for supporting financial management of the project, reviewing documents for financial transactions and certification for recording transactions (expenses and payments).
• Provide support in project budgeting and respective forecasting, adaptive planning management for the project and review on periodic basis.
• Manage compliance at transactional level, review financial documentation for completeness, accuracy and compliance with GAAP, applicable donor regulations and local applicable laws.
• Manage the project fund flow, cash forecasts and fund transfers. Cash is managed for all cash-based activities with respect to targeted beneficiaries in a timely manner; ensure that financial documentation for all Cash-based activities are properly and completely done, reconciled and reported.
• Coordinate and manage the plan for donor contracts, related to audit preparation.
• Support the program team in preparation of budgets (e.g. project operating budgets, etc.); coordinate and support the CO in creating forecasts and future months’ budgets.
• Produce reports that can support the monitoring of actual expenses against budgets and support the PM in ensuring that expenses are managed properly within the approved budgets.
• Ensure that CARE’s grants and contracts compliance protocols are consistently satisfied to manage organizational risk.
• Support in preparation of project financial reports for internal review and donor submission.
• Ensure adherence to CARE grant management policy, standards and internal control mechanisms.
• Provide pro-active diagnosis for potential financial problems/issues including non-compliance issues and raising to appropriate management level for resolution where required.
• Ensure that expenses are charged timely and appropriately to the respective Fund Code.

Job Responsibility # 02: Documentation Digitization, archival, retrieval, disposal management. % of Time: 20

• CIP record keeping as per the policy.
• Coordinate with vendors for timely submission of all invoices and collect supporting documents from the program team for further processing.
• Hands-on filing and scanning of the documentation.
• Coordinate the transfer of records to other locations/departments (including archival facilities).
• Create disposition schedule; ensure retrieval of the documents when required.

Job Responsibility # 03: Handle Peoplesoft functions. % of Time: 15%

• Handle people soft related financial reporting, and confirm data integrity and quality of reports.
• Manage the People Soft Donor’s Accounts Receivable aspect of the financial management. This includes reconciliation of funds from donor against expenses, cash calls and settlement of receivables against payables.

Job Responsibility # 4: % of Time: 5%

• Any other tasks or responsibilities based on organizational and programming need as assigned by Line Manager.
• Safety and Security is everyone’s responsibility within CI through full compliance and accountability (as per Principle –ii of the CARE International Safety & Security Principles).

III. QUALIFICATIONS (KNOW HOW):

A) Education/Training and Experience

• B. Com/ ACCA Finalist/ CA-Inter/ICMA finalist/BBA in related fields (Finance, Accounting, etc.)
• CA, ACCA, ICMA, MBA shall be preferred.
• 1-2 years’ experience working in a similar role with L/INGO/s in multiple donor funded environment.
• Demonstrated experience of working in challenging operating environment.

B) Technical Skill

• Technical knowhow and experience of local financial regulations and compliances.
• Training in SQL based ERP system will be preferred.
• Excellent interpersonal skills.
• Well organized and ability to act in a professional and ethical manner.
• Fluency in English and Urdu languages is required. Ability to understand and speak local languages i.e. Balochi etc., will be preferred.
• Diplomacy, tact and administrative skills in order to work with people at different levels.
• Ability to manage multiple tasks and work under pressure.

IV. Duty Station and Level of Travel Required:

The position is based in Chagai, and entails travelling as and when required.

CARE International in Pakistan is an equal opportunity employer; only individuals who are shortlisted will be contacted for an interview. CARE has a zero-tolerance approach toward sexual harassment, exploitation and abuse, and child abuse.

Note: Individuals can apply using Brightspyre or send their resumes directly to [email protected] clearly mentioning the position title in the subject line of the email, before the stated deadline. Please note that the recuirmtent is being carried out for an anticipated project, and its hiring will be based on donor approval.