CARE is a leading global humanitarian and development organization. In Pakistan, CARE started its operations in 2005 and since then has supported the Government of Pakistan’s efforts to reduce poverty and suffering of the people affected by disasters. CARE’s programs focus on helping Pakistan achieve its Sustainable Development Goals especially in the areas of Health, Education, Women’s Economic Empowerment and Emergency Preparedness and Response (EPR). Since starting operations in Pakistan, CARE has responded with life-saving support to a series of large-scale disasters. Through emergency programs, CARE International in Pakistan (CIP) has provided relief, recovery and rehabilitation support to millions of Pakistanis affected by disastrous floods, earthquakes and displacement. CIP works through its local partners and a range of stakeholders for development, as well as emergency response-related interventions, which makes collaboration a key component of its work, across the country. We are a nationally inclusive organization that strives to support the most vulnerable communities all over Pakistan, with particular attention to women, girls and youth.

Job Purpose:

The Grants and Finance assistant delivers stipulated functions related and financial management side. Under the supervision of the Grants and Compliance Officer, this position will be responsible in areas related to support in partner’s assessments, due diligence, reviews, uploading partner expenses and payments in the financial system and data management of all the partners and donors.  On the financial side the position will be responsible for Accounts Payable and General Ledger module of the People Soft. The position holder will look after the Bookkeeping / Data Entry along with related accounting records and also assist in processing payments, filing of income and sales tax withholding statements and ensuring that all required supporting documents conform with the policies & procedures.                                             

I.  Job Responsibilities:

Grants & Partnership (50%)

• Upload partner liquidations and partner payments financial system
  • Maintain up-to-date grant and contract files and ensure appropriate documents are available—e.g. pre-approvals, agreements, sub-agreements, modifications, correspondences with the donors, etc.
  • Data entry in FGMS A/P module for expense recording and release payments.
  • Support in drafting sub-grant agreements with specific clauses based on the due diligence process.
  • Coordinate for reviews of sub-grantee financial reports for timeliness and completeness.
  • Consolidate and maintain all grants / sub-grants database tracking sheet of finance-related information.
  • Archive all the donor reports in individual grant files and update them regularly.
  • Support in coordination for variance analysis with Budget Holders and follow-up for the BVA forms.
  • Support PMs in close-out confirmation to partner through a close-out letter as per the guidelines in CIP grants and partnership management policy.
  • Support in budget uploads in the financial system
  • Support in setting up all new project codes in the People soft including the donor approved budgets and new Fund code/Project ID set up.
  • Assist in donor, external and internal control audits as required.
  • Any other task as assigned by line manager.

Finance (50%)

• Assist the Finance function in managing the accounting cycle, including the processing of accounting transactions in accordance with the general principles of accounting and CARE policies and procedures.
• Assist in filing of income and sales tax withholding statements.
• Assist in timely transaction processing and transfers/payments.
• Timely processing of vendor payments to avoid a cash crisis.
• Support the periodic financial closing of the accounting system.
• CIP record keeping as per the policy.
• Execute records management plan.
• Contribute to procedures, standards, practices for the identification, classification, organization, storage, protection, retention, and disposition of records.
• Hands-on filing and scanning of the documentation.
• Recommend storage and record security solutions.
• Coordinate the transfer of records to other locations/departments (including archival facilities).
• Create records retention and disposition schedule.
• Orient users on the record disposal schedule for regular implementation.
• Undertake document imaging and digitizing activities.
• Ensure retrieval of the documents when required.

Problem-Solving

Levels one and two of problem-solving apply to the incumbent. The incumbent involves with daily routine activities, s/he also uses interpolative skills to pick and choose the right solution to address given problems.

Interpersonal Communication Skills

Ability to work with diverse groups of people. Maintain good professional relationships with multiple stakeholders in diverse settings including various units within CIP and partners.

Qualification (Know How) 

A) EDUCATION/TRAINING 

Required:

• BS Accounting & Finance/ B. Com degree/ACCA.

Desired:

• ACCA/BS Accounting & Finance

B) EXPERIENCE

 6-12 months of relevant work experience.

Technical Skills

Required:

• Planning and analytical skills.
• Ability to prioritize workload whilst maintaining a high standard of work.

• Fluency in English language and written communication.
• Firm belief in teamwork, gender equality, participatory approach, and sustainable development.

Competencies

 Respect, accountability, stress tolerance, adaptability, interpersonal skills and information monitoring.

Working Conditions and Level of Travel Required 

The post is in Islamabad with a 35% project field travel requirement. 

CARE participates in the Inter-Agency Misconduct Disclosure Scheme. In line with this Scheme, we request information from the candidate’s previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the candidate left the employment. All offers of employment are subject to satisfactory references and appropriate screening checks. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.

Note: Individuals can apply using Brightspyre or send their resumes directly to [email protected] before the stated deadline along with a cover letter reflecting how the individual's qualifications, experience and skill set meet the job requirements. Also, we encourage qualified women to apply for the role.

Please share your current as well as salary expectation along with the CV.