General mission

Missions / responsibilities

Mission 1 :

The Distribution Assistant will :

• Identified and assessed flood affected from the relevant areas Supervise the preparation of distribution lists.
• Overlook preparation of beneficiaries’ forms and other required by the donor through programs. Ensures work schedules in place to promote efficiency.
• Collaborate with distribution team in the field activities. Act as a linkage between community and distribution staff.
• Report and share action plans on regular basis to the Project office on the updates. Assist in monitoring activities as required.
• Support the distribution in close collaboration with team and report to area manager of all the documentation to be submitted at the end of the program.
• Acts as stock controller and communicates any discrepancies.
• Ensures pallet control standards and all precautionary measures are being met. Coordinate with Logistics department in all project related activities.
• Ensure weekly and monthly needs mapping from teams Compile and maintain an established supplier list per base Ensure that all necessary documentation is updated
• Responsible for proper maintenance of assets and office equipment
• Notify the Logistics and Procurement supervisor any abnormal usage or abuse of equipment or assets Update regularly the MF Asset List
• Record the monthly reconciliation of the fuel used Follow up the maintenance of the office
• Follow up enumerators (Mapping, scheduling, daily target and zoning)
• Prepare and complete warehouse orders for delivery or pickup according to schedule Receive and process warehouse stock products
• Perform warehouse inventory controls and maintain quality standards high for audits Optimize space utilization and keep a clean and safe working
• Complete diary logs into inventory Report any discrepancies
• Communicate and cooperate with supervisors and coworkers Mission 2 : Data & Reporting
• Compile data at the end of every month for all activitis and share with Line Manager and M&E unit. Update database regularly in both digital and hard copy forms.
• Regular reporting of field activities and other activities
• Share lessons learnt in the field, prepare case studies and success stories .

Skills Language skills

Can speak Pashto and Urdu

Has excellent written English skills Professional skills:

Emergency preparedness and response skills (see profession design template)

Other professional skills

Cross-sector skills

Languages

Federation Handicap International is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities or any limitation, to apply to become a part of the organization.

Federation Handicap International has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the Federation Handicap International, including sexual exploitation and abuse, sexual harassment, PSEA (Sexual Exploitation and Abuse of Beneficiaries) abuse of authority and discrimination. Federation Handicap International also adheres to strict child safeguarding principles. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles. - This position involves working with children, women and is subject to strict safer recruitment checks.