Federation Handicap International- Pakistan
Distribution Officer
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Posted date 30th November, 2023 Last date to apply 3rd December, 2023
Country Pakistan Locations Swat
Category Community & Social Services
Status Closed

General mission

Missions / responsibilities

Mission 1 :

The Distribution Assistant will :

  • Identified and assessed flood affected from the relevant areas Supervise the preparation of distribution lists.
  • Overlook preparation of beneficiaries’ forms and other required by the donor through programs. Ensures work schedules in place to promote efficiency.
  • Collaborate with distribution team in the field activities. Act as a linkage between community and distribution staff.
  • Report and share action plans on regular basis to the Project office on the updates. Assist in monitoring activities as required.
  • Support the distribution in close collaboration with team and report to area manager of all the documentation to be submitted at the end of the program.
  • Acts as stock controller and communicates any discrepancies.
  • Ensures pallet control standards and all precautionary measures are being met. Coordinate with Logistics department in all project related activities.
  • Ensure weekly and monthly needs mapping from teams Compile and maintain an established supplier list per base Ensure that all necessary documentation is updated
  • Responsible for proper maintenance of assets and office equipment
  • Notify the Logistics and Procurement supervisor any abnormal usage or abuse of equipment or assets Update regularly the MF Asset List
  • Record the monthly reconciliation of the fuel used Follow up the maintenance of the office
  • Follow up enumerators (Mapping, scheduling, daily target and zoning)
  • Prepare and complete warehouse orders for delivery or pickup according to schedule Receive and process warehouse stock products
  • Perform warehouse inventory controls and maintain quality standards high for audits Optimize space utilization and keep a clean and safe working
  • Complete diary logs into inventory Report any discrepancies
  • Communicate and cooperate with supervisors and coworkers Mission 2 : Data & Reporting
  • Compile data at the end of every month for all activitis and share with Line Manager and M&E unit. Update database regularly in both digital and hard copy forms.
  • Regular reporting of field activities and other activities
  • Share lessons learnt in the field, prepare case studies and success stories .

Skills Language skills

Can speak Pashto and Urdu

Has excellent written English skills Professional skills:

 

Knows

Practices

Proficient

Expert

Training delivery

 

 

 

Communication with community

 

 

 

«ęuantitative and qualitative data collection

 

 

 

Accountability to populations: participatory, non-

discriminatory and responsible approaches

 

 

 

Understanding and respect of local cultures

 

 

 

Local adaptation of psychosocial strategies

 

 

 

Handling of relevant software (MS Word, Excel,

other relevant)

 

 

 

Understanding of the refugee crisis and social

dynamics following it

 

 

 

Emergency preparedness and response skills (see profession design template)

 

Knows

Practices

Proficient

Expert

Emergency response

 

 

 

Humanitarian monitoring and Emergency

Preparedness

 

 

 

 

Other professional skills

 

 

Knows

Practices

Proficient

Expert

Project Management

Assessment

 

 

 

Project Management

Intervention Strategy

 

 

 

 

Project Management

Planning, steering and coordination

 

 

 

 

 

Finance

Treasury management

 

 

 

Finance

Budget/financial management

 

 

 

 

HR

Organisation design

 

 

 

HR

Facilitation and/or design of training and skills development

programmes

 

 

 

ISD

Use of the information system

of my profession

 

 

 

ISD

Information security

management

 

 

 

ISD

Computer basics

 

 

 

SECU

Personal security management

 

 

 

Programme Management

Public relations / representation

/ internal-external communication / relations

 

 

 

Programme Management

Major risk management

 

 

 

Programme Management

Development & implementation of an operational strategy,

including fundraising

 

 

 

 

Inclusion

DGA intersectionality

 

 

 

DFI (Direction des

Financements institutionnels)

Proposal & narrative report writting

 

 

 

 

Cross-sector skills

 

Knows

Practices

Proficient

Expert

Frameworks and references

 

 

 

 

Office and collaborative tools

 

 

 

Stress management

 

 

 

Collaborating in a global organization

 

 

 

Languages

 

A1

A2

B1

B2

C1

C2

Country Language (Pashto, Urdu)

 

 

 

 

 

HI Official

Language (french or English)

 

 

 

 

 

Federation Handicap International is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities or any limitation, to apply to become a part of the organization.

Federation Handicap International has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the Federation Handicap International, including sexual exploitation and abuse, sexual harassment, PSEA (Sexual Exploitation and Abuse of Beneficiaries) abuse of authority and discrimination. Federation Handicap International also adheres to strict child safeguarding principles. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles. - This position involves working with children, women and is subject to strict safer recruitment checks.

HI is an equal employment opportunities provider. women, trans gender and persons with disabilities are encouraged to apply.

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