Palladium Pakistan (Pvt) Ltd
Finance Manager - (Ongoing Recruitment)
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Posted date 30th November, 2023 Last date to apply 31st January, 2024
Country Pakistan Locations Islamabad
Category Finance & Financial Services
Type Full Time Position 1
Experience 5 years
Status Closed

Delivering Accelerated Family Planning in Pakistan (DAFPAK) programme aims to expand access to quality family planning (FP) services in the public and private sectors. Funded by the UK’s Foreign, Commonwealth & Development Office (FCDO), this initiative has four components, which are implemented by different consortia/partners as described below:

  1. Component 1: Behaviour Change Communication (BCC) implemented by M&C Saatchi
  2. Component 2(a): Private Sector Service Delivery implemented by PSI, MSI and DKT
  3. Component 2(b): Public Sector Service Delivery (PSSD) implemented by Palladium and its partners
  4. Component 3: Enabling Environment - Advocacy and Policy Development led by UNFPA
  5. Component 4: Audits, Third Party Validation, Monitoring and Research led by Integrity

The DAFPAK component 2(b) (i.e., PSSD) started in August 2019. As a result of COVID-19 pandemic, PSSD activities were scaled down during the FYs 20/21 and 21/22. Recently, the DAFPAK PSSD has received a no-cost extension and will implement its interventions in accordance with the revised scope of work. The project will now continue till June 2024.

Building on our previous work, Palladium, and its consortium partner (Pathfinder International) will engage with the provincial and district-level governments in pursuit of four outputs:

  1. Output 1: Improve FP coordination for the implementation of Result-Based Management Frameworks and CCI recommendation at provincial levels
  2. Output 2: Strengthen procurement and distribution of contraceptive commodities to the last mile
  3. Output 3: Bolster FP data systems and build a culture of data demand and evidence use for decision-making
  4. Output 4: Improve access to, and quality of, FP services

Palladium and its consortium partner will strengthen FP service provision in the public sector across 20 districts in three provinces of Punjab (6), Sindh (10) and KP (4). For the delivery of its objectives, DAFPAK PSSD will establish provincial teams comprising of Team Leads and team members supporting M&E, Quality of Care, Coordination, and Ops in each province. The project will also maintain a lean and agile TA support at Islamabad level to strengthen federal and provincial collaboration.

The Position:

The broader role of Finance Manager is to assist the Finance and Operations Advisor in analysing resource performance to ensure that it adds value to the delivery of objectives and to ensure that all risks, including information, financial compliance, and business continuity are identified, monitored, managed and controlled. The position will be responsible for effective financial and management in line with FCDO’s terms and condition as well as Palladium corporate policies.

Key Responsibilities, Duties and Tasks:

The Finance Manager will support the Finance and Operations Advisor in the financial management, monitoring, and reporting for DAFPAK. The position will be responsive for managing the day to day financial Management of the Project.

  • Prepare and maintain financial plans and forecasts for the length of the project, providing advice on best ways to structure plans and highlighting problem areas and potential risks to the Finance and Operations Advisor and Palladium Corporate as well as keeping track of variances against the forecast.
  • Preparation of estimations, projections, trend analysis, scenario planning and any other management information that provides the necessary data required to take financial planning decisions.
  • Consolidation and analysis of financial data, focusing on levels of expenditure. Monitoring budget profiling versus actual. Review and analyse variances on a monthly basis and its subsequent reporting.
  • Prepare Fund transfer request at the end of every month in coordination with Program team and in order to ensure funds management.
  • Ensure proper maintenance of cashflow and ensure minimum bank balance at the end of every month.
  • Verify the payroll on monthly basis and ensure accurate payroll processing, share the pay slips with staff on monthly basis.
  • Payroll reconciliation on monthly basis.
  • Preparation and approval of SDC invoice for advance payroll processing every month;
  • Preparation of all payment vouchers (payment processing), hard filing of vouchers and record maintenance of finance;
  • Booking of Journal Vouchers and Payment Vouchers in the Quick Books for corporate audit requirement;
  • Put in place value for Money (VFM) systems and process in accounting;
  • Support in invoice preparation for FCDO;
  • Preparation of field voucher on weekly basis;
  • Preparation of sales tax and income tax summary on monthly basis – complete details of income tax deduction and sales tax deduction;
  • Invoices Processing of payments for short term experts;
  • Coordination with the vendors, consultants regarding complete details about invoices paid and tax deducted; sharing of tax challans with respect of the tax deducted;
  • Ensure provision and remittance of all statutory and mandatory deductions and Pakistan law; and submission of tax to the authorities;
  • Prepare Bank reconciliation on monthly basis and manage all correspondence with banks in respect of bank statements;
  • Ensure that all the cash/cheque payment vouchers are supported by the relevant supporting documents and attend to all Auditors correspondence/queries;
  • Keep track of reimbursable expenses of the project as per the specified budget;
  • Budget Management
  • Any other task assigned by the supervisor

Reports to: Finance & Operation Advisor / CEO

From - To: Dec, 2023 – May 31, 2024

Staff Management: Line management and development of Finance Officer, Finance Associate.

Qualifications:

  • Education:•  Master’s degree in Accounting or Finance. CA, ICMA or ACCA qualified.
  • Work Experiences:• Minimum of Five years of managerial experience.  • Experience with an International organization, preferably with FCDO.
  • Extensive knowledge of QuickBooks is a Must
  • Demonstrated Skills:• The candidate should be mature and comfortable in a multi-cultural work environment, promote teamwork and able to handle pressure with professional grace.• Able to work independently, make decisions and exhibit flexibility.
  • Language and Computer Skills:• Proficient in applications; significant experience in MS Excel and QuickBooks will be an added advantage. Proficiency in English is required

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