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Responsibility:
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1) Project Planning:
- Develop comprehensive project plans outlining tasks, timelines, milestones, and resources required for successful project completion.
- Ensure alignment of project plans with organizational visions, goals, objectives, and strategic frameworks.
- Regularly review and update project plans to reflect changes in scope, schedule, and resource availability.
2) Project Oversight:
- Overseeing all aspects of assigned projects from initiation to completion.
- Conduct regular reviews of project progress, ensuring adherence to timelines, milestones, and quality standards as per detailed implementation plans.
- Collaborate with project managers/coordinators and team leads to gather updates and assess project progress.
- Identify potential bottlenecks or challenges and implement corrective actions to keep projects on track.
3) Capacity Development:
- Conduct extensive assessments of staff to identify gaps in skills, knowledge, and resources within the organization.
- Collaborate with unit heads and other stakeholders to understand current and future capacity requirements as per the need of the development sector.
- Develop and implement a comprehensive capacity development strategy aligned with organizational goals and vision.
- Create long-term plans to address identified gaps and promote a culture of continuous improvement.
4) Team Management:
- Provide clear vision, direction, and goals for the team to ensure alignment with organizational objectives.
- Inspire and motivate team members to achieve high levels of performance and productivity.
- Set and assess performance expectations and key performance indicators (KPIs) for team members.
- Conduct regular performance reviews, providing constructive feedback and recognition for achievements.
- Address and resolve any conflicts that may arise within the team in a timely and constructive manner.
- Promote open communication to build a conducive environment.
5) Knowledge Management & Sharing:
- Develop systems for capturing, organizing, and disseminating knowledge and best practices within the organization.
- Implement strategies to promote a knowledge-sharing culture that enhances overall organizational capacity and efficiency.
6) Monitoring & Compliance:
- Implement and uphold quality assurance processes to guarantee the delivery of high-quality project outcomes.
- Collaborate with the MEAL team to ensure that projects/programs meet established standards and requirements.
- Monitor and assess regularly to identify areas for improvement and implement any necessary adjustments.
- Ensure compliance with all relevant regulations, laws, and guidelines set by the Government of Pakistan.
- Track the progress against the project plan and identify any issues or risks that may affect project outcomes.
- Guide and facilitate project teams including mobilization and technical staff regarding implementation of project interventions and activities.
7) Innovation & Adaptation:
- Develop and implement an innovative strategy that aligns with organizational goals and fosters a culture of creativity.
- Collaborate with cross-functional teams to identify opportunities for innovation and improvement.
- Support the organization in adapting to change by developing and implementing effective change management strategies.
- Provide guidance and resources to help teams navigate sectoral transitions smoothly.
8) Risk Management:
- Conduct risk assessments to identify potential project risks and develop strategies for risk mitigation.
- Proactively address and resolve issues that may impact project timelines and deliverables.
- Communicate potential risks to project stakeholders and recommend appropriate actions to minimize their impact.
9) Effective Funds Utilization:
- Work closely with project managers/coordinators and teams to optimize resource utilization within budget limits.
- Implement strategies to enhance efficiency and reduce unnecessary expenditures.
- Oversee the financial aspects of grant-funded programs, ensuring compliance with grant agreements.
- Work collaboratively with the finance unit to streamline financial processes and enhance financial reporting accuracy.
10) Reporting:
- Develop and execute a comprehensive reporting strategy that aligns with program objectives and organizational goals.
- Establish key performance indicators (KPIs) and reporting metrics to measure program success.
- Oversee the collection and analysis of relevant data to generate insightful and actionable reports.
- Utilize data analytics tools to identify trends, patterns, and areas for improvement.
- Create tailored reports for different stakeholders, ensuring that the information provided is relevant to their specific needs on a timely basis.
- Collaborate with cross-functional teams to gather data inputs and insights.
- Implement regular reporting cycles to keep stakeholders informed about program progress, challenges, and achievements at all levels.
11) Donor/Partner Liasoning & Coordination:
- Cultivate and maintain strong relationships with donors, partners, and other stakeholders serving as the primary point of contact.
- Develop a deep understanding of stakeholder priorities, expectations, and strategic goals.
- Establish and maintain open lines of communication with donors, partners, and stakeholders to keep them informed about program activities, successes, challenges, and the way forward.
- Provide regular updates through reports, meetings, and other communication channels to leadership regarding the status of partner relationships.
- Collaborate with donors and partners on strategic initiatives, seeking opportunities for mutual benefit that align with organizational and donor/partner objectives.
12) Stakeholder Engagement & Networking:
- Serve as a central point of contact for project-related inquiries from internal and external stakeholders.
- Communicate project updates, challenges, and resolutions to stakeholders in a clear and concise manner through reports and policy briefs.
- Establish and maintain strong relationships with stakeholders, including government departments, donors, NGOs, INGOs, academia, private sector, media, and local communities, at district, province, and national level as per requirement of project.
- Organize and participate in different events, campaigns, workshops, consultations to drive engagement among stakeholders.
13) Resource Mobilization:
- Develop and implement a robust resource mobilization strategy aligned with organizational goals and program objectives.
- Identify and pursue diverse funding sources, including grants, donations, and sponsorships.
- Lead the development of compelling grant proposals, ensuring alignment with the requirements of funding entities.
- Collaborate with program teams to gather relevant data and insights for proposal development.
- Utilize various channels, including digital platforms and traditional media, to amplify fundraising efforts.
- Generate regular reports on fundraising activities and outcomes for internal and external stakeholders.
14) Any other task:
In addition to the above any relevant tasks will be assigned by Supervisor/ AGAHE Management as needed.
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Required Qualification, Experience, Skills and Knowledge:
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- Master’s degree in Social/ Management Sciences from any recognized university of Pakistan.
- Minimum of 7 years’ work experience in a program management position with progressive responsibilities for an international & national development organization.
- Strong experience in project grants management for large and complex projects, including project design, budget preparation, expenditure tracking, monitoring and evaluation, reporting, etc., for projects funded by multiple public/development sector donors.
- Substantial experience with successful business development activities capturing significant public and private donor funding, proposal writing and agreement negotiation.
- Experience and abilities in capacity strengthening - developing curricula and facilitating training.
- Excellent communication skills (English writing & speaking). Ability to effectively represent the organization in a variety of public and private forums/alliances/networks.
- Skillful in engaging partners and strengthening partnerships.
- Staff management experience and competencies that are conducive to fostering an open learning environment by mentoring senior program staff.
- Experience and abilities in capacity strengthening - developing curricula and facilitating training.
- Excellent skills in MS Office packages (Excel, Word, PowerPoint), Web Conferencing Applications, information and budget management systems, and knowledge sharing platforms.
- Good understanding of development sector priorities, international commitments (SDGs), sectoral best practices and innovative approaches.
Personal Skills
- Excellent strategic, analytical, systems thinking, and problem-solving skills, with capacity to see the big picture and ability to make sound decisions under pressure.
- Strong relationship management abilities, ability to relate to people at all levels internally and externally.
- Team leadership abilities with diverse/multi-disciplinary teams, coaching/mentoring skills
- Proactive, resourceful, solutions and result oriented.
Travel Required
- 20% travel, including visits to all field offices.
Key Working Relationships:
- · Internal: CEO, Finance Manager, HR Manager, Project Managers/ Coordinators, MEAL Manager, Admin & Procurement Manager and other relevant departments.
- External: Sector partners (I/NNGO), Donors, Government representatives, Private Sector, Media, Academia, UN Agencies, consultants, and relevant representatives.
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