European Research Institute Foundation
Consultancy services by Assistant Project Coordinator
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Posted date 9th November, 2023 Last date to apply 21st November, 2023
Country Pakistan Locations Islamabad
Category Project Management
Salary Max EUR 8,000.00
Type Contractual Position 1
Experience 3 years
Status Closed

Relevant Experience: 

Essential requirements:

  • Master’s degree in Social Sciences (Anthropology, Area Studies, International Relations, Political Sciences, Psychology,  Sociology and related subjects) or Communication Studies.

  • Proven work experience of at least 3 years.

  • Proven experience in management of funded projects (at least 3 years).

  • Technical skills: report writing, excellent writing skills to produce high-standard reports free of errors, inconsistency and vague/ambiguous statements

  • Language skills: excellent command of English; written and spoken fluency in English, Urdu and at least one of the following languages: Punjabi, Pashto, Sindi, Balochi. 

  • Excellent project management and organisational skills.

  • Ability to meet deadlines.

  • Readiness to travel to the five main Pakistani regions.

  • Flexibility to perform the work at a high-quality level during the contract period and  to make changes when requested with attention to detail.

  • Ability to work independently, coordinate with different stakeholders and contribute to a teamwork process.


Desirable requirements:

  • Proven experience in management of funded projects in the social, development and humanitarian sectors.

  • Previous experience with the subject of migration.

  • Previous participation in the implementation of EU-funded projects.

  • Experience in working in international and multicultural teams.

 

Job Description:

Introduction

The European Research Institute Foundation (ERI) is seeking the services of a local assistant project coordinator for the implementation of the proposed awareness campaign within the framework of the project “Safe and legAl alternatives for Pakistani potEntial migrants and migrants on the Route” (SAFER).

The SAFER project is co-funded by the European Commission through the AMIF programme (Asylum, Migration and Integration Fund). The project started on the 1st of May, 2023 and its duration is 24 months. The project’s general objective is to design and implement an information and awareness-raising campaign on the risks of irregular migration in Pakistan.

The proposed campaign intends to contribute to a change of perception and behaviour of the Pakistani population in relation to the idea of irregularly migrating to Europe. In order to achieve this, it seeks to provide reliable, factual, balanced information not only on the dangers in which migrants may incur during the journey and after arrival, but especially on safe and legal alternatives of migration and available economic opportunities in the home country.


Objective

This tender aims to select a local assistant coordinator that will support the project team in the implementation and monitoring of the proposed awareness campaign on the risks of irregular migration. The purpose of the consultancy is to ensure the smooth implementation of the proposed awareness campaign. The awarded consultant shall make sure that the campaign is implemented according to the work plan and the planned public events are conducted according to the Project Coordinator’s guidelines and properly advertised.

Location

This consultancy service shall be carried out in Pakistan. Since the proposed awareness campaign will be launched in all the five regions mentioned above, the consultant may need to travel to enhance the planning of the campaign and better monitor its implementation.

Duties

The awarded consultant shall perform the following tasks:

  1. Attend the preliminary training workshop organised by the Project Coordinator in Islamabad.

  2. Support to the Project Coordinator during the preparatory research for the awareness campaign by providing useful information and retrieving references on the basis of the Project Coordinator’s requests.

  3. Meet the appointed communication agency at least once every 2 weeks to check work progress and send a brief report to the Project Coordinator with updates.

  4. Meet the appointed subcontractor responsible for managing the campaign’s community events at least once every 2 weeks to check work progress and send a brief report to the Project Coordinator with updates.

  5. Remotely monitor the planning and implementation of the community events by the appointed subcontractors.

  6. Participate as an observer in the campaign test sessions organised by the local communication agency.

  7. Submit a brief report after each campaign test session to the Project Coordinator including a description of the composition of the test groups, description of how, when and where the tests were conducted within 7 calendar days from each test.

  8. Support the local communication agency in administering the pre and post evaluation questionnaires to the participants in the test groups. Ensure that all participants fill in the questionnaires. 

  9. Attend at least 50% of the community events (3 in each region, 15 total).

  10. Send a report after each community event within 7 calendar days from each event.

  11. Provide public presentations of the project including to the media upon request of the Project Coordinator.

  12. Inform the Project Coordinator about all communications with local suppliers/subcontractors, especially in the event of changes to the agreed work plan. This is also a condition for the termination of the contract.

  13. Submit copies of invoices related to payments of this contract.

  14. After completion of the assignment, send a statement to the Project Coordinator confirming that all required tasks have been completed.

 

Deliverables

The awarded consultant shall provide the following documents by email and using an online document storage (Drive):

  • D1: list of relevant references for the preparatory research with links;

  • D2: n. 28 brief monitoring reports (one every two weeks) on the activity of the appointed communication agency covering the duration of the campaign and the two months before (period from 01/12/2023 to 31/01/2025);

  • D3: n. 28 brief monitoring reports (one every two weeks) on the activity of the appointed subcontractor responsible for managing the community events (period from 01/12/2023 to 31/01/2025);

  • D4: report of campaign test sessions (one for each test session);

  • D5: n.30 reports of the community events;

  • D5: statement of completion of the assignment confirming that all required tasks have been completed.

 

Time frame

The deadline for submission of bids is 21/11/2023. Quotations shall be submitted to [email protected]. Candidates whose applications score 48/80 or higher will be invited for interviews and after that will be assigned a final score. Given the time limitations, interviews will be conducted even before the deadline in order to speed up the recruitment process; however, all candidates who will submit their applications by the given deadline will be duly evaluated and no preference will be given to the candidates who submit earlier.

Candidates will be notified of the results of the selection process by 22/11/2023 at the latest. It is expected that  before starting the assignment, the consultant has to attend a preliminary training workshop provided by the Project Coordinator. Participation in the preliminary training workshop is mandatory. The assignment starts after the signing of the contract by both parties and lasts until the 31st of March 2025. 


Max budget
The maximum budget for this service is EUR 8.000,00. All the payments for this contract will be made in euros. Concerning the euro-Pakistan rupee conversion, the only accepted conversion rate is the one provided by InforEuro, the tool of the European Commission that provides the official monthly accounting rates for the euro. The conversion rate used for this service is the one of the month in which the Project Coordinator received the pre-financing from the European Commission, namely April 2023. Such a rate will be considered as fixed and applied to all payments within the framework of this contract. According to InforEuro, the rate for April is 1 EUR = 307,45 PKR. Therefore, the maximum budget for this service is PKR 2,459,644.00.  
 
Quotations

Bidders shall submit a quotation to the European Research Institute foundation (ERI) with the title: “Consultancy services by Local Assistant Coordinator”. Quotations should include:

  • cost of service;

  • cover letter;

  • applicant’s CV.

Apply By:

The deadline for submission of bids is 21/11/2023. Quotations shall be submitted to [email protected].

Bidders shall submit a quotation to the European Research Institute foundation (ERI) with the title: “Consultancy services by Assistant Project Coordinator”. Quotations shall be submitted to [email protected]. For any additional information or clarification, please write an email to [email protected]. Quotations should include:

  • cost of service;

  • cover letter;

  • applicant’s CV.

Requirements


  1. Requires you to add cover letter.
  2. Resume attachment is required.
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