Key Responsibilities:

1. Petty cash management and daily cash balance statement.
2. To assist Manager Admin in the effective and smooth running of the section
3. To keep abreast HDF Admin policies and procedures.
4. To  coordinate with regional admin officers for assistance and guidance in day to day administrative matters
5. To make purchases in accordance with purchase policies and procedures keeping in view of expenditure budget and make a proper record
6. To evaluate the prices/quality and recommend the best purchase at the best price.
7.  To upkeep the office premises and also keeps the maintenance of office building and equipment in order
8. To maintain an updated fixed asset register and inventory.
9.  To maintain accurate stationery stock and record all items provided to the section.
10. Management, maintenance, and upkeep of hostel premises.
11.  To supervise the movement of office fleet by making proper shift pick/drop arrangements and as requested by the staff as well
12. To supervise the maintenance of the office fleet and to ensure that vehicles are enough fueled all the time.
13. To check the logbooks and to report about the monthly fuel consumption report
14. To ensure effective coordination of board meetings and regional heads quarterly review meetings
15. To ensure logistics preparation/support for meetings, workshops, and training.
16.  Make logistics arrangements in line with budgeting measures such as selection of venues, accommodation, transportation, teas, lunches, and stationary.
17. To manage support staff office boys, cooks, cleaners, and drivers (schedules, attendance, concerning their job profiles).
18. To prepare monthly status reports in prescribed format for submission to Manager Administration
19. Any other task assigned by supervisor.

Minimum Qualification &Experience

Graduate qualification with 2 years working experience