Description

Pathfinder Overview:

Pathfinder International is a global leader in sexual and reproductive health. We place reproductive health care at the center of all that we do—believing that it is not only a fundamental human right, but is critical for expanding life opportunities for women, families, communities, and nations, and paving the way for transformations in environmental stewardship, decreases in population pressures, and innovations in poverty reduction. Pathfinder provides women, men, and adolescents with a range of quality health services—from contraception and maternal care to HIV prevention and AIDS care and treatment. Pathfinder strives to strengthen access to family planning, advocate for sound reproductive health policies, and, through all of our work, improve the rights and lives of the people we serve.

Project Overview:

The Building Healthy Families Activity aims to expand access to and utilization of essential health care in Pakistan, including quality family planning (FP) and maternal, newborn, and child health (MNCH) services, in order to improve health outcomes for some of its most vulnerable populations. BHFA will operate in Pakistan’s Sindh and Khyber Pakhtunkhwa provinces, addressing environmental and health barriers to the uptake of integrated FP/MNCH services.

Job Purpose:

The Human Resources (HR) Assistant will provide functional and administrative support on the day-to-day operations of the human resources function. This will include HRIS, recruitment, leave and staff medical and benefits management, performance management and other HR business processes. The HR Assistant will work closely with the Human Resources Specialist in coordinating the implementation and administration of global compensation policies and programs.

Key Job Outcomes:

HR Documentation & Compliance:

• Maintains accurate and up-to-date human resource files, records, and documentation.
• Closely work with the HR Specialist on matters regarding employee turnover, absenteeism and other employee related aspects. 
• Support the HR Specialist in performing periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
• Maintains the integrity and confidentiality of human resource files and records.

Coordinate employee benefits programs:

• Support the HR Specialist in day-to-day HR Administration, processes for audits, new hiring, benefit selection and benefit changes on HR system and audit for accuracy.
• Partners with management to work on the open vacancies as well as the Staffing plan.
• Maintains all benefit and compensation related policies and procedures.
• Support the HR Specialist in the completion of benefit surveys and compensation surveys.

HR Administrative support:

• Support the HR Specialist in the development and implementation of HR Initiatives, strategies, programs and processes to ensure alignment across all offices.
• Provide administrative support to HR Specialist during the annual performance appraisal and merit process.
• Participates in research and preparation of communications related to policies and processes.
• Coordinates the plans and communications for employee events and major benefit changes.

New Hire Orientation & Onboarding and Employee Lifecycle Management:

• Assist HR Specialist with the hiring process, including job postings and scheduling candidate interviews
• Coordinate logistics for new hire orientations and employee training sessions.
• Support the HR Specialist in processing documentation and prepare reports relating to personnel activities (staffing, recruitment, training, grievances, performance evaluations etc)
• Performs other HR related duties as assigned.

Minimum Education and Work Experience:

• Bachelor’s degree in Human Resources, Business, or related field; or a combination of education and work experience that yields the required competencies.
• At least 2 years of experience working as an HR Assistant or in a relevant human resources position.
• Experience in the usage of computers and office software packages (MS Excel, PowerPoint, MS Word, Excel, and Outlook).

Preferred Education and Work Experience:

• Experience of working in a non-profit organization.
• Experience working on a USAID-funded program. 

Required Job-Specific Competencies:

• Employee Life Cycle from Recruitment through Separation: Foundational knowledge on Onboarding, hiring, employee benefits, and separating employees. schedule and benefits orientation sessions for new employees.
• Human Resources Information System: Familiarity with working with HR software and systems.
• Analysis and Sound Judgement: Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
• Languages: Proven ability to write and speak using local language and English language. 
• Communication: Advanced oral and written communication skills. Effectively conveys information and expresses thoughts professionally. Demonstrates effective use of listening skills and displays openness to other people’s ideas and thoughts.
• Organization, Planning and Multi-tasking: Proven ability to set priorities, meet deadlines coordinate activities.
• Self-Management and Teamwork: Ability to be detail-oriented and consistently accurate, manage stress effectively in a fast-paced environment, and quickly learn new systems, processes and procedures and adapt local practices to global standards.
• Professionalism: Displays appropriate and ethical behavior, integrity and personal presentation in the workplace always; demonstrates respectful communication for others, both verbal and non-verbal.
• Matrix Management: Ability to thrive in a matrixed organization.
• Confidentiality: Proven ability to maintain confidentiality on work-related issues.

Preferrable Competencies:

• Sexual and Reproductive Health and Rights Services: Foundational knowledge of family planning and reproductive health principles, practices, and services including strategies and indicators.
• Passion for Sexual and Reproductive Health: Commitment to family planning, reproductive health services, gender, maternal, child health services, and eradication of harmful traditional practices.

Other Information:

• Travel required (20% or less).
• Uses cellular and office phone, laptop or desktop computer.
• This job description format focuses on the main duties of the position and is not intended to list every potential task or assignment.
• Duties can and will change to meet the changing priorities of the department and organization.

Equal Employment Opportunity Employer Statement:

Pathfinder International provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Safeguarding and Protection Statement:

Pathfinder is committed to the safeguarding and protection of the people we serve and our staff. We have zero tolerance for any type of behavior that inflicts harm on children, young people, adults, our staff, and partners including sexual abuse, harassment, bullying, and exploitation. We do everything possible to ensure that we recruit only those who are suitable to work with us. We expect that everyone we hire will abide by our safeguarding and related policies and will report any suspected or known violations. This job is subject to a range of vetting checks as legally permitted in the country where they are being hired. By applying, the job applicant acknowledges they understand our intent to verify suitability to work with us.