CHILD SAFEGUARDING:

Level 1: the post holder will not have contact with children and/or young people, or access to personal data about children or young people, as part of their work; therefore a police check will not be mandatory for this post unless the content of the post changes, in which case the Child Safeguarding level should be reviewed. 

ROLE PURPOSE: The purpose of this post is support the Head of Awards in the planning, securing and managing of both development and humanitarian awards. The position plays a lead role in award information management and shares and coordinates information at national and international level.

Under the direction of Head of Awards, the Awards Coordinator will be responsible for ensuring that the SC programme adheres to all its award management obligations internally within Save the Children and externally with donors. This will include financial and narrative reporting relating to donor awards and data quality in the Award Management System.  This position is specifically responsible for assigned awards, and will ensure compliance with financial and administrative requirements, donor specific requirements and to make recommendations for improvements. He/she will ensure monthly reporting from the national/international teams, IPs, conduct BVA meetings, financial monitoring of partners and facilitate audits. The position will ensure that the grants management tools are in place and portraying true picture i.e. program data versus financial data.

SCOPE OF ROLE: 

Reports to: Head of Awards

Role Dimensions: complexity, relationships, communication with stakeholders* Partners  (National/international)

KEY AREAS OF ACCOUNTABILITY :

Developing self and others; Working effectively with others

•  Build relationships with other teams to support the resolution of issues and coordination of deliverables i.e. reports

•  Support the delivery of capacity building to other teams in the CO and other SC Cos and to Partner organisations

•  Build relationships with the region and center and support in the escalation of issues if required

Communicating with impact, negotiation and coordination

• Engage with and coordinate across multiple stakeholder groups to support the development of high quality proposals
• Coordinate and review donor reports including adequate planning to ensure deadlines are met
• Communicate and coordinate with Member contacts to understand and record any changes related to donor compliance requirements and reporting dates
• Ensure monthly reporting from IPs and verification of expenditure periodically.
• Support the effective dissemination of award information so that all key contributing staff have a clear understanding of Save the Children processes and donor requirements and expectations throughout the lifecycle of an award (opportunity to close-out).
• Support award close-out, helping project managers to ensure all tasks are completed as per the close out checklist and that all required close-out documentations are kept on file.
• Facilitate award kick off meetings, including a focus on donor requirements and ensure these occur at the start of each award

Compliance (systems, processes, donor)

•  Understanding of SC processes and other key donor requirements and communication and adherence to these

•  Understanding of the Award Management System (AMS) and reporting functions, and ensure AMS is up to date to drive data quality.

•  Accountable for driving AMS data completeness and quality for relevant awards

•  Support kick off meetings led by the Head of Awards and the communication of compliance requirements across the CO

Monitoring and analysis

•  Work with Operations team and budget holders to develop and review budgets

•  Financial analysis skills to perform award monitoring processes, highlight financial issues to Overseers and Budget Holders and perform further analysis to resolve issues identified

•  Understanding of DRC budget codes and ability to work with Program team to determine appropriate structure

•  Knowledge of donor budgeting formats to support budget holder understanding

Portfolio management and strategy

•  Support Head of Awards to perform portfolio level monitoring and analysis and follow up issues identified and resolve these.

•  Produce management reports and escalate identified portfolio issues in a timely manner

•  Support Heads of Awards on the regular award review processes on designated awards

BEHAVIOURS (Values in Practice)

Accountability:

•  holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values

•  holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:

•  sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same

•  widely shares their personal vision for Save the Children, engages and motivates others

•  future orientated, thinks strategically and on a global scale.

Collaboration:

•  builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters

•  values diversity, sees it as a source of competitive strength

•  approachable, good listener, easy to talk to.

Creativity:

•  develops and encourages new and innovative solutions

•  willing to take disciplined risks.

Integrity:

•  honest, encourages openness and transparency; demonstrates highest levels of integrity