Required Support and Preparation of procurement documentation preparation, filing, and maintaining records:
The Admin & Procurement Intern is responsible for working closely with Snr. Admin & Procurement Officers, Operations Manager, and internal and external stakeholders to ensure effective support is provided on all required aspects of procurements and support services and prepared to support program implementation. This includes:
Scanning & Uploading of scanned documents
Collecting, organizing, and analyzing data on the Item forecast list
Raise Purchase Requisition as required as per the Item forecast need
Archiving of Procurement and administrative files
Follow up internally between the operations department and Finance on the status of vendors' payments including utility payments.
Processing approved Purchase requests through the procurement and ensuring data accuracy.
Updated emergency list of items every month. (if needs)
Key Working Relationships:
Internal: Regular relationships with program staff, finance staff, and Operations department staff at all levels (Country and field offices).
External: Vendors and Service providers.
Education: Graduation in Business Administration/Supply Chain or Logistics related field preferred.
Internship experience in related feild will be prefered.
Demonstrated Skills and Competencies:
Good collaborator and influencer with effective interpersonal and analytical skills who can work seamlessly across cultures, organizational units, and suppliers.
Excellent skills in conducting market analysis and sourcing strategies.
Able to work effectively in a highly matrixed structure
Good mathematical skills.
Competent in spoken and written English
Competent use of Computers, especially spreadsheets