Estimated Duration of Assignment and Location. The duration of this position is one year with a possible extension. This position is based in Islamabad, Pakistan.

The Grants Assistant will be responsible for assisting in the activities related to grant solicitation and selection, grant awards, grant implementation, grant monitoring and evaluation, and grant close-outs of the IPA grants program based on themes approved by the project work plan.

As directed by the Grants Specialist, the Grants Assistant shall perform the following functions:  

• Assist in activities related to grant solicitation and selection, grant awards, grant implementation, grant monitoring and evaluation, and grant close-outs; 
• Facilitate preparations for panel reviews/evaluations of grant applications. 
• Coordinate with grantees for completion of deliverables as per approved milestones.
• Maintain all documents and files (electronic and hardcopy) and ensure files are complete and in compliance with regulations.
• Serve as the focal point for official correspondence during and after the solicitation calls and shall maintain the essential logs and grant trackers.
• Support the grants team in day-to-day operational, data entry and reporting matters.
• Act as a focal point for data collection from grantees for M&E reporting.
• Assist in compiling periodic reports on the grant program rounds for the project management as well as the donor.
• Maintain and routinely update  grant database and other trackers.
• Ensure the highest levels of honesty, integrity, openness, and transparency in administering grant award processes and procedures.
• Perform other duties as assigned by the Grants Specialist to achieve the project’s goals and objectives. 
• Always maintain high ethical standards, avoiding any actual or perceived conflicts of interest
• Abide by all local laws, USAID regulations, and US Embassy/USAID project directive.

Policy and Procedures.  With respect to all policies and procedures related to this position, written guidance in the form of the Project’s Field Personnel and Operations Policy Manual will be issued and updated from time to time that will clarify, modify, and/or establish Project policies and procedures that govern either directly or indirectly the duties and responsibilities of this position.  It is incumbent upon all project employees to stay apprised of all policies and procedures in the Project’s Field Personnel and Operations Policy Manual, as updated. In addition, should at any time the individual holding this position shall be unclear as to the meaning of any policy and/or procedure presented in these files, or any verbal instructions given by the employee’s supervisor, the employee has the right to request written clarification from the Chief of Party or his/her designee.  By signing below, the individual holding this position confirms that the individual has read and understands the Project’s Field Personnel and Operations Policy Manual, as updated.

 Qualifications.

• Bachelor’s degree
• Up to 2 years of experience in managing donor-funded, large-scale grants program design and administration.
• Preference will be given to candidates with USAID grants experience
• Ability to perform successfully as a member of a multiple project-related teams
• Excellent interpersonal and communications skills
• Excellent presentation and report writing skills.