Position:                      Finance Officer   

No. of Positions:        01 Male/Female

Place of Posting:        HANDS HO Karachi

Age Limit:                  25-45 Years

Reporting Line:         HOD Finance / Project Manager

Qualification:             MA Economics, MBA Finance,   (AC finalist, CA Final would be preferred)

Experience:                At least 5 years professional experience.

Skills:                          All financial software

Description:

Finance:

• Maintain proper books of accounts and documentation as per standards (both hard and in accounting software).
• Ensure compliance with standards as per project implementation framework (partnership memorandum and project contract).
• Ensure Compliance with local laws i.e. income tax, sales tax, EOBI, etc.
• Effectively implement all applicable organizational policies such as but not limited to programme, procurement, accounting, fraud, anti-money laundering, HR, admin, IT, code of conduct, safeguard etc.
• Prepare financial reports and share with donor as per reporting timelines.
• Maintain project financial risk register.
• Monitor budget implementation and carry out variance analysis on regular intervals to control deviations.
• Provide support in budgeting and preparing cost plans.
• Ensure accurate and timely preparation, reconciliation and processing of payroll.
• Ensure preparation of bank reconciliation on a timely basis and timely address/record identified issues.
• Maintain petty cash system.
• Prepare annual project financial statements.
• Ensure timely audit coordinations and implementation of recommendations within 03 months
• Actively coordinate and address all recommendations given by donor through various action plans.
• Actively guide management on needs of the organization with respect to the financial management of the project.
• Proactively coordinate with donor’s programe and finance team with reference to pre-approvals and resolution of issues.
• Any other task related to effective financial management

Admin, HR and Others:

• Manage overall admin and other activities as per applicable standards
• Maintain proper arrangement and documentation of all logistic activities (travel, hotel, workshops, meetings etc.)
• Ensure value for money in managing admin and other project related activities
• Ensure implementation of code of conduct and safeguarding guidelines/standards
• Maintain up-to-date inventory of project fixed assets as per standards
• Conduct physical verification of project assets as per applicable policy
• Ensure timely and proper maintenance of assets and office premises
• Ensure proper use of project assets
• Ensure safeguard of all assets  
• Maintain proper attendance record of all project full time staff
• Maintain proper time sheets of all partially charged project staff
• Maintain proper leave record of all project staff
• Maintain proper and up-to-date personnel file for all project staff
• Actively participate in project related meetings
• Maintain meeting minutes related to periodic management meetings, project reviews and discussion with donors
• Ensure safety and security of project data and information
• Any other task related to project administration
• Effective team management