[Job Code and Title:

District Surveillance Officer – 05 positions (Quetta, Killa Saifullah, Keech Bolan, Panjgur, Chaghi)

Business Unit

Program

Country(s) Supporting

Quetta - Pakistan

Reporting Relationships

Reports to

Project Manager Qadam Ba Qadam

Provincial DHIS Focal Person, Department of Health Baluchistan

Project Overview

Pathfinder International with the support from Bill & Melinda Gates Foundation is providing technical assistance to the federal and provincial governments of Pakistan and providing support to key health system strengthening partners such as World Bank, Population Council and Acacus in scaling up of Postpartum Family Planning (PPFP) and Postabortion Family Planning (PAFP) within the investment case (IC) execution and NHSP design and implementation. Through this initiative, Pathfinder will support the integration and institutionalization of PPFP and PAFP in the overall provincial health systems through strengthening the health system, building technical capacity of federal and provincial governments, and strengthening evidence-based informed decision makings and health information system strengthening.

Job Purpose

This position supports Pathfinder’s resolve for Health System Strengthening in the province of Baluchistan, with a focus on PPFP and PAFP. As Pathfinder is supporting the Departments of Health & Population Welfare Baluchistan to initiate recording and reporting PPFP & PAFP indicators through DHIS2 at public sector tertiary care hospitals in the province. This will help BMGF funded Qadam Ba Qadam project to meet one of its deliverables: the institutionalization of PPFP & PAFP indicators in DHIS at public sector hospitals. The Short-term Surveillance Officer Consultant will work closely with the District DHIS team, Health Facility Staff, and provincial DHIS team to ensure the recording and reporting of PPFP & PAFP indicators in the Family Planning Register and sharing it through DHIS monthly reporting format by all primary and secondary healthcare facilities, working in the district. He/She will also be responsible to ensure the error-free and timely submission of reports by all Primary & Secondary Healthcare Facilities of the District, consolidation of reports in the software at the district level, and onward submission of the same to the provincial DHIS cell. He/She will also be responsible to identify gaps and errors in the data, suggesting corrective measures to overcome these gaps and submitting reports & feedback to the facility as well as District DHIS staff.

Key Performance Areas

Major Activities / Responsibilities

Percentage Worked

Strategic Leadership:

The District Surveillance Officer will share the consolidated data and reports generated through this data with District Health Officials and guide them on the way forward to overcome the problems, if any

The officer will develop close liaison with District Health Office & data reporting teams at the district and facilities. He/she will also be responsible to share any anomalies in the data collection process with the District and Provincial Health officials through proper channels.

He/She will Ensure prompt response/investigation of any epidemiologically significant disease outbreak or event followed by an epidemiological investigation report to be shared with the District Health Management Team (DHMT) and Provincial Coordinator- HMIS Baluchistan.

10%

Project Implementation:

Ensures that data of PPFP/PAFP is collected, entered timely at the facility level, and consolidated at the District level for onward submission to provincial DHIS cell

He/She will Ensure timeliness & completeness of data flow. In addition, He/She will also ensure the availability of all logistical support (recording and reporting tools) required for Indicators of the project & Health Facilities.

25%

Technical Assistance

Provides technical assistance to the management and healthcare providers at facility, district, and provincial levels to initiate PPFP/PAFP indicators recording & reporting process. He/She will be responsible to cleanse and prepare data for analysis, and report generation for senior management.

For an accurate and smooth flow of data, Surveillance Officer would be forwarding finalized data to Monitoring and Evaluation Supervisor (DPC HMIS, Baluchistan) & MIS Coordinator (HMIS Baluchistan) for analysis and forward the finalized data to the Provincial Coordinator HMIS / DHIS Baluchistan.

He/She will also be responsible for data validation and quality assurance.

He/She will also ensure the filling and submission of CLR-6 in a timely manner to ensure the availability of commodities at the health facilities.

Facilitate overcoming any software issues and challenges

25%

Monitoring, Evaluation, and Learning Plans:

Will develop weekly work plan sharing with PC HMIS Balochistan & Project Manager Pathfinder International mentioning field visits of selected health facilities of his district to ensure data reporting, data quality and identify gaps if any.

Conduct joint and individual monitoring visits from time to time to ensure data quality and proper data reporting. He/She will also be responsible to provide on-job coaching to health facility and District DHIS staff members during monitoring visits.  

15%

Financial and Administrative Operations

Oversees administrative and financial operations implementation to ensure compliance with Pathfinder International’s policy and contract provisions. Supports in developing budgets for trainings, printing materials, and field visits in alignment with project requirements and Pathfinder policies.  

5%

Contracts:

Contracts with and manages coordination with the different public as well as private stakeholders, working on similar tasks to avoid duplication and keep all of the partners informed in this regard.

5%

Security Standards and Guidelines

Ensures that appropriate security standards, guidelines, and procedures are established, maintained, updated regularly, and adhered to by the staff in all project offices in compliance with donor rules and regulations.

5%

Management Reports:

Develops and presents timely technical, and operations reports and updates on the project’s progress and difficulties. Documents project achievements for communications materials such as annual reports, brochures, and website updates.

10%

Education and Work Experience:

• MBBS with PMDC Registration, Post-graduation in Public Health/Health & Hospital Management is desirable
• At least 5-7 years prior experience in similar positions
• At least 3-5 years of prior experience in data entry and analysis through different software, especially those used in public health and by Departments of Health & Population Welfare.   
• Ability to demonstrate a high degree of flexibility in managing change across a broad group of stakeholders in an inclusive manner; knowledge of Pakistan’s public health systems, especially the Health Management Information Systems of the Department of Health & Electric Client Record System of PWD, CLMIS, and knowledge of the political, social, economic, and cultural context of working globally
• Well-versed in family planning and reproductive health principles, practices, and services of programs, including program strategies and indicators, and the latest professional developments in SRHR, including special challenges and measurement issues faced in the developing world.

Preferred Education and Work Experience:

• Experience with multi-donor-funded complex projects
• Experience working with the government, especially the Departments of Health & Population Welfare.
• Experience working on DHIS, ECR, CLMIS, or other DoH & PWD systems that aid in understanding program context, field realities, and technical needs

Minimally Required Job-Specific and Organizational Competencies

• Advanced oral and written communication skills using different forms of media. Ability to translate complex concepts to individuals at all levels.
• Knowledge of English and local languages will be an asset
• Ability to speak across a range of technical issues within an individual’s area of expertise.
• Ability to contribute to project resources such as donor reports, technical briefs, and research
• Advanced ability of organizational and planning skills, meeting deadlines and multitasking
• Self-Management and Teamwork: Ability to work independently or as a member of the team, ability to be detailed-oriented, and ability to manage stress effectively in a fast-paced environment.
• Presentation Skills: Proven ability to make presentations on results and products to small and large groups
• Matrix Management: Ability to thrive in a matrix organization.
• Confidentiality: Ability to maintain confidentiality on work-related matters

Other Information:

• Travel required (30% or less)
• This job description format focuses on the position’s main duties and is not intended to list every potential task or assignment.
• Duties can and will change to meet the changing priorities of the department and organization.