Federation Handicap International
Consortium Lead
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Posted date 30th May, 2023 Last date to apply 5th June, 2023
Country Pakistan Locations Islamabad
Category Development Sector
Status Closed

General mission

Contexte presentation

Hi is currently working in KP since 2016 and has been implementing different developmental as well as Humaneterian projects adressing the needs of host as well as refugee communities in close collaboration with various stakeholders. Since June 2019, HI in close coordination with Commissionarate of Afghan Refugees implemented ECHO funded project “Provision of Integrated and Inclusive Health Assistance to Afghan refugees and Host Population”. The project was implemented in 6 districts of KPK (Peshawar, Charsadda, Noushehra, Mardan, Buner, and Chitral). The project aimed to contribute to inclusive, better and safe living environment for Afghan refugees and host communities in Pakistan and to fight back with deadly pandemic COVID-19 through specialized health care service provision. It was 37 months intervention and was successfully completed by June 30, 2022.

Based on the quality of work being carried out in the field, HI succeeded in getting some portion of HIP 2022 for the same areas in KP that will continue till May 2023.

Simultaneously, HI was also awarded a 12 months GIZ funded intervention to improve social cohesion among afghan refugees and host communities and it is being implemented in four districts of KP (Peshawar, Charsadda, Noushehra and Kohat)

Currently, HI as a lead agency is implementing a project “ emergency  preparedness  and planning” in 3 provinces of Pakistan in a consortium of 4 international NGOs.

HI has strong footings in KP by developing strong working relationship with major stakeholder including Department of Health KP, Commissionarate of Afghan Refugees, Provincial Disaster Management Authority, District administration, social welfare department and various NGOs and INGOs.  HI has also expanded its scope of work to southern Sindh and has recently started activties in Thata district. 

Main Responsibilities

Under the responsibility of the Operations Manager, the Consrtium lead  contributes within the area where he/she is based to the implementation of the mandate and the 10-year strategy of Humanity & Inclusion. He/she ensures optimal quality and impact of the projects implemented through a consortium in the area, through a delegation system with appropriate control mechanisms. He/she shares with all HI managers the responsibility of a sound management and successful functioning of the global organization, through paradigm changes. 

  • The Consortium lead  is responsible for developing and implementing, in the area where he/she is based, the projects part of the Programme operational strategy.
  • Under the guidance of his/ her line management and other relevant departments, he/she deploys all adequate tools that will allow project monitoring, financial controlling and compliance with HI policies and frameworks (in particular HI Project Monitoring & Evaluation policy), and the respect of contractual obligations towards donors.
  • He/she contributes to monitor and analyse context developments in his/her geographical area, in order to identify operational risks and opportunities, and proposes actions to his / her line management.
  • He/she contributes to cosnrtium management and HI’s partnership collabrations tools and processes.
  • Depending on projects volume and area complexity : follow up security management, coordinate shared services and operations team on a daily basis to facilitate activities implementation

Missions / responsabilités

Mission

To assure the timely and quality implementation of project in coordinated and collaborated manners. Organizational, consortium  and donor compliances respected and implemented.  Liaise with project team / partner (s) management to ensure the efficiency and effectiveness during the whole cycle of the project. 

Main internal interfaces

1.       Project partner (particularly, consortium partner management)

2.       Project staff (particularly trainers and finance officer and health staff) 

3.       Operations/ technical and support services coordinators 

4.       Logistics and finance departments

5.       Program communication, M&E officers

6.       Disability mainstreaming and protection advisers 

7.       Director program (need basis)

Main external interfaces

1.       Local authorities i.e. (Provincial Health department, CAR and other I/NGOs working in the same areas

2.       Local line departments i.e. (Camp management structures, social welfare, health, rehabilitation services etc.)

3.       Local partners/ DPOs, CSOs, Government health services 

4.       Clusters/ working groups (health etc.)  

Manage the project/partnership

a) Provide strategic directions and leadership to partner (s) in managing partnership and timely/ quality execution of project. b) Ensure that the project achieve its objectives and goals, especially those mentioned in grant agreement.

c) Ensure that the program results are effectively coordinated with partner organization.

d) Ensure that partner share knowledge and experiences on operational matters over the course of the program implementation and document learning on the process of collaboration

a)             Design the strategies/ methodologies in coordination and collaboration with HI and partner management

b)             In close coordination with coordination, team and partner plan the different stages and tasks involved in realising this project and draw up a yearly and quarterly project work plans.

c)              Direct the partner in implementation of the project and project monitoring procedures.

Identify technical and knowledge gaps and communicate with technical unit in order to ensure needed capacity building.

d)             Oversee and manage the project’s financial, logistical and material resources and ensure the adherence and implementation of all organisational policies and compliance with state laws.

e)             Coordinate between all the project’s internal and external interfaces

f)               Communicate on the project’s activities with all of the partners and stakeholders. Ensure the timely and quality submission of reports to country office, donor, and other stakeholders.

g)             Prepare the evaluation phases and implement any recommendations resulting from the evaluations carried out.

h)             Provide all the information necessary for and participate in the process of drawing up monthly-quarterly-annual strategies and/or the budget estimates for the sector or the programme.

Coordinate and chair the project steering committee meetings and key action points followed and implemented. 

Review all consultant reports and provide feedback and technically guide for accomplishment of tasks

i)                Accompany project visitors to the field when required, in consultation with the OC

j)               Conduct Capacity building workshops with project staff, partner management, line departments and stakeholders

k)             Coordinate and organize the project steering committee meetings.

Direct the project team 

a)             Draw up the job profiles including responsibilities and validate recruitment.

b)             Draw up 3-4 months’ individual action plans (IAP) with each team member. 

c)              If necessary, train the team in any methods, approaches or technical aspects useful to the implementation of the project.

d)             Assess team members based on the IAP and other organization  performance assessment tools.

e)             Plan, prepare and chair team meetings and make sure minutes with responsibilities and deadlines are written.

f)               Assure effective communication and the culture of problem solving within the team.

Leadership and consortium management: Facilitate the optimal performance of project partner and team through the creation and maintenance of a working environment founded on trust, loyalty and professionalism, by:

g)             Setting an example to your team and partner by maintaining a professional attitude and approach at all times.

h)             Identifying and resolving conflicts within the team to help promote a productive working environment for all team members. 

i)               Holding regular/ad hoc partner and team meetings ensuring decision-making processes are transparent, based on sound and fair rationale and applied consistently.

j)               Give individuals challenging and meaningful tasks to motivate them and give regular feedback on their performance providing ideas for improvement;

l)  Conduct periodic appraisal meetings with individual staff giving feedback on performance and sharing expectations and carrier planning.

Monitoring, planning, reviews & quality assurance:

k)             Strictly follow and facilitate the implementation the federation M&E policy and associated tools. Update and maintain the project management toolbox (PM-Box).

 

l)               Ensure timely M&E data collected and shared by partner and   the timely/ quarterly project planning and reviews with close coordination with project team and OC. 

m)           Conduct fortnightly meetings with OC to ensure compliance with all applicable standards and norms and ensure quality of project implementation.

Represent the association  

a)             Represent and defend project policy at provincial and national level, and with funding bodies.

 

Ensure safety and security rules and Human Rights implementation

  1. Ensure safety and security rules for staff working in the field

  2. Ensure project implementation following ethical codes (confidentiality, non-discrimination, PSEA etc.)  and of Human Rights.

 

Knowledge required

Essential

1.       Master degree in social sciences/ related discipline 

2.       5-years practical experience in project management particularly partnership/ consortia and grants management. (Experience in the field of inclusion, disability mainstreaming would add value) 

3.       Sound skill of reporting both internal and donor

4. Good in coordination and communication, coordinating the project steering committee

4.       Experience of working with multi-cultural and/or multi-disciplinary teams 

5.       One international modern languages particularly English 

6.       Location Islamabad

 

Skills required

Essential

1.       Information processing

2.       Organisation

3.       Management

4.       Implication

5.       Initiative

6.       Creation

7.       Adaptability

8.       Relational skills

9.       Written and oral expression

10.   Ability to work in a team

11.   Leadership and decision making

 Develop external influence of HI (forums, operational & strategic alliances, etc.) and the external representation of the organization (events, media) in the consortium

  • Can represent HI vis-à-vis local, national, traditional, political, military and diplomatic authorities and bodies; and international organizations and coordination mechanisms & system.
  • Relay the messages of HI global advocacy to all relevant external parties.
  • Develop local partnerships, under the supervision of Operations  Manager

Skills

Management skills

  • Being capable of helping team members to progress: developing his/her staff‘s ability to work autonomously.
  • Knowing how to position oneself so things can move forward.
  • Knowing how to simplify and prioritize. Please refer to Manager 2.0 for the description

“Project management” professional path skills

 

Knows

Practices

Proficient

Expert

Assessment √

 

 

 

Intervention strategy √

 

 

 

Planning, monitoring & coordination √

 

 

 

Operational partnerships

 

 

 

Emergency preparedness and response skills (see profession design template)

 

Knows

Practices

Proficient

Expert

Emergency response

 

 

 

Humanitarian monitoring and Emergency Preparedness

 

 

 

Other professional skills

 

 

Knows

Practices

Proficient

Expert

MEAL/IM

Results and indicators monitoring

 

 

  √

 

MEAL/IM

Planning and coordination of qualitative and quantitative surveys, dissemination of results

 

  √

 

 

MEAL/IM

Project evaluation

 

 

 

MEAL/IM

Accountability to affected populations: participatory, non -discriminatory and responsible approaches

 

 

 

MEAL/IM

Capitalisation and continuous learning

 

 

 

MEAL/IM

Quantitative and qualitative data collection, qualitative analysis

 

 

 

MEAL/IM

Responsible data management

 

 

 

MEAL/IM

Statistical analysis and data visualisation

 

 

 

Log/supply

Planning (supply)

 

 

 

Finance

Cash management

 

 

 

Finance

Financial/budget management

 

 

 

Finance

Donor financial management

 

 

 

Human Resources

Organisation design

 

 

 

Institutional fundings

Analysis & monitoring of Donor knowledge

 

 

 

Institutional fundings

Proposal and narrative report writing

 

 

 

Institutional fundings

Negociation (contract, litigation, consortia development

 

 

 

Security Personal

security management

 

 

 

Security

Security context analysis

 

 

 

Security

Security risk analysis

 

 

 

Security

Develop mitigation measures linked to humanitarian security approaches

 

 

 

Security

Security incidents and crises management

 

 

 

Advocacy

Convincing & negotiating policy outcomes

 

 

 

Advocacy

Networking & promotion of HI advocacy messages to external stakeholders

 

 

 

Global programmes management

Management of major risks (safeguarding, fraud & corruption, security and major financial risks)

 

 

 

Global programmes management

Analysis of the context and the stakeholders’ role in conjunction with the programme partnership strategy

 

 

 

Global programmes management

Public relations/representation/ internal-external communication/partner relationships

 

 

 

Cross-sector skills (take from the cross-sector skills base)

 

Knows

Practices

Proficient

Expert

Frameworks and references

   

 

Office and collaborative tools

 

 

 

Stress management

 

 

 

Collaborating in a global organisation

 

 

 

Required for the job Qualification:

ü  Master in development, Economics, Project Management, or any other relevant subject.

ü  Minimum of 8 years of professional project management experience

Federation Handicap International is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities or any limitation, to apply to become a part of the organization.

Federation Handicap International has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the Federation Handicap International, including sexual exploitation and abuse, sexual harassment, PSEA (Sexual Exploitation and Abuse of Beneficiaries) abuse of authority and discrimination. Federation Handicap International also adheres to strict child safeguarding principles. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles. - This position involves working with children, women and is subject to strict safer recruitment checks. The successful candidate will be required to complete a police check and self-declaration form to help verify their suitability to work with children and women.

HI is an equal employment opportunities provider. Women and persons with disabilities are encouraged to apply.

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