Request for Quotes (RFQ)

Issued on:                   August 03, 2023

Solicitation Number:     PI-BID-BHFA-AUG-2023-040

For:                             Photocopier for BHFA Peshawar Office

Quotes Deadline:          August 13, 2023

Background

Pathfinder International currently seeks a vendor/supplier for the provision of one Brand-New Photo Copier LaserJet Multifunction (Print, Scan, Copy, Fax) at BHFA Peshawar Office

*Detailed Specifications are in ANNEX B: Bid Submission Form

Conditions

Quote Guidelines and Instructions

Please submit all quotes on company letterhead, using the Bid Submission Form in Annex B. All quotes must be valid for a minimum of [20] days and include a photo of the item requested.

Any deviations from the specifications should be noted clearly on the quote.

In addition, the cover page must include the following information:

• Business name, address, telephone and email

• Contact information

• Type of Business

• Signature of authorized individual

Selection Criteria

                                             I.                        PASS/FAIL: Offeror bid must be valid for 20 days

                                           II.                        PASS/FAIL: Offeror must have valid NTN and STRN.

                                         III.                        PASS/FAIL: Offeror must be an authorized distributor of quoted item (provide relevant certificates).

Offeror’s meeting the PASS/Fail will be evaluated on below criteria.

Pathfinder will review and evaluate quotes submitted by the deadline according to the following criteria:

Supplier with a technically compliant offer and lowest CIP cost will be awarded [80] points. All other bidder’s scores will be decreased by 1% for every 1% increase in price from the lowest total price.

The requested item shall be ready for shipment within 4 weeks of issuance of contract. No credit will be given for earlier availability date. All bidders submitting a quote that meet the acceptable range shall receive [20] points. All other bidders scores will decrease by 1%.

Preference will be given to suppliers that are able to quote all items, however; multiple or no awards may be made.

Payment Terms

Payment will be made net 30 of commercial invoice and receipt of a Goods Receipt Note from end user.

Quotes Deadline

Offers must be received no later than 5:00 PM Pakistani Time August 13, 2023, by email to [email protected] with a subject line: PI-BID-BHFA-AUG-2023-040: Photocopier for BHFA Peshawar Office. Please submit two separate files for your response. One file should include the technical documentation, such as certificates, brochures, and any relevant information required in the technical evaluation. The second file should contain the financial information as specified in Annex B.

Inquiries

Please send your queries at [email protected] by 3:00 PM Pakistani Time Aug 08, 2023, with a subject line: Q&A- PI-BID-BHFA-AUG-2023-040: Photocopier for BHFA Peshawar Office.

Terms

Pathfinder reserves the right to cancel this solicitation at any point and is under no obligation to issue a subcontract as a result of this solicitation.

Pathfinder will not reimburse any expenses related to the preparation of any proposal related materials or delivery.

The resulting Purchase Order is subject to the Terms and Conditions in Annex A.

Thank you,

Procurement Department

Pathfinder International