Save the Children Pakistan
Program Coordinator - Sindh
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Posted date 23rd March, 2023 Last date to apply 30th March, 2023
Country Pakistan Locations Sukkur
Category Development Sector
Type Contractual Position 1
Experience 5 years
Status Closed

CHILD SAFEGUARDING: 

Level 3: either the post holder will have access to personal data about children and/or young.

people as part of their work; or the post holder will be working in a ‘regulated’ position (accountant, barrister, solicitor, legal executive); therefore, a police check will be required (at ‘standard’ level in the UK or equivalent in other countries

ROLE PURPOSE:

The program coordinator will be responsible to support AD in program operation in Sindh province and work as a link between Area Director and Sindh team.

The position holder will work closely with Area director, cross-functional teams, and assigned project managers to develop the scope, deliverables, required resources, work plan, budgets to meet the set timelines, . will assist in implementation, follow up and evaluation of multiple sectors activities, targeted by Save the Children in Sindh.

The post is specifically oriented towards the emergency response in the context of the flood response 2022, and special attention will be made on the integration among different core sectors of Save the Children such as Health, nutrition, food security livelihoods, WASH, education, Shelter, and child protection.

Program coordinator will be resource person for program information. Coordinating and following up with relevant sectors including MEAL and IPs as required. And represent SCI at Local working groups and attend coordination meetings at district level with NGOs/INGOs, UN and other stakeholders.

KEY AREAS OF ACCOUNTABILITY:

 Programme Coordination:

  • Assist AD in planning and coordination of programs and their activities.
  • Support and coordinate to oversee multiple project teams, ensuring program goals are reached.
  • Coordinate cross-project activities.
  • Schedule and organize program-related meetings and events.
  • Oversee the use of technology for program operations, such as video conferencing technology, presentation software and other communications technologies, for instance, Create and maintain program records, reports, presentations, and proposals.
  • Facilitate positive relations between the program team and Area Director and other departments within the organization and including implementing partners.
  • Coordinating with various sectors & making protocols as per the instructions of the Area Director.
  • Coordinating with internal teams, sector managers for information as per instructions given and reporting to the Area Director effectively and efficiently.

Technical support and quality assurance:

  • Support the Area Director Sindh in the day-to-day management of the project, including financial accountability, staffing, work planning, and reporting.
  • Facilitate Area director in Monitoring, implementation of program policies and practices.
  • Work closely with Area director, cross-functional teams, and assigned project managers to develop the scope, deliverables, required resources, work plan, budgets to meet the set timelines.
  • Support the Area Director to provide management and implementation oversight, from project kickoff to closeout phase.
  • Oversee on-going quality assurance and quality improvement for technical activities.
  • Preparation of Minutes of Meetings (MoM), field visit plans for visitors, program meetings’ agendas and dissemination to all concerned.
  •  Keeping the records of minutes of meetings (MoM) and keeping the Area Director updated.
  • Develop and maintain relationships with partners, and stakeholders at Sindh and regional levels.
  • Assist Area director to Identify issues and risks related to project implementation in a timely manner and ensures appropriate program adjustments.
  • If required, review and provide feedback to documents developed by the IPs: proposals, implementation plans, reports and monitoring plans.
  • Perform other duties and responsibilities as required or directed by Area director Sindh.

 Capacity building:

  • Under Supervision of the Area Director, assist and implement capacity-building plan for save the children staff, implementing partners and communities.
  • Provide support in capacity building trainings and developing protocols, SoPs, ToRs, when required.
  • Facilitate/co-facilitate training as needed.

Coordination and Representation:

  • Participate under the delegation of the Area Director or accompany the Area Director representing Save the Children at meetings for humanitarian coordination at different level.
  • Facilitate the proper circulation of information on the program related issues.
  • Regular visits to save the children intervention sites, IPs including but not limited to support to donor and consultant visits for the Sindh teams.
  • When required liaise at district and provincial level meetings with different Government departments, NGOs/INGOS, UN and government agencies at district and provincial level, for ensuring good working relationship and timely facilitation for save the children inversions.

Monitoring, reporting and documentation:

  • Undertake regular field visits to review field findings and action plan development.
  • Provide written monthly updates to Area Director Sindh on progress and challenges.
  • File and archive documents related to the Area Director’s responsibilities.
  • Review and compile the weekly, monthly, or quarterly reports and send it to the Area Director
  • Prepare and submit reports as required; training reports, situational analysis reports as well as assist MEAL and Comms teams in developing Donor reports.

BEHAVIOURS (Values in Practice)

Accountability:

  • Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values.
  • Holds the team and members accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance, and applying appropriate consequences when results are not achieved.
  • Creates an environment to lead, enable and maintain our culture of child safeguarding.

Ambition:

  • Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same.

Collaboration:

  • Approachable, good listener, easy to talk to
  • Builds and maintains effective relationships with colleagues, Members and external partners and supporters.
  • Values diversity and different people’s perspectives, able to work cross-culturally.

Creativity:

  • Develops and encourages new and innovative solutions.
  • Cuts away bureaucracy and encourages an entrepreneurial approach.
  • Willing to take disciplined risks.

Integrity:

  • honest, encourages openness and transparency, builds trust and confidence displays consistent excellent judgement.

QUALIFICATIONS and EXPERIENCE.

  • Master/bachelor’s degree in project management, social sciences, or relevant field.
  • 7-9 years’ working experience in Development Sector, working with NGO/INGO in both emergency and development programs.
  • Experience in multi-sector project management / coordination

Essentialf Skills

  • Multi-tasking and ability to organize a daily workload by priorities.
  • Must be able to meet deadlines in a fast-paced, quickly changing environment.
  • A proactive approach to problem-solving with strong decision-making skills.
    • Professional level verbal and written communication skills.
    • Willingness to learn and contribute to the key results of save the children program.
    • Good analytical, interpersonal and communication skills
  • Experience in program coordination and community participatory methods for community development and mobilization.
  • Awareness and knowledge of different humanitarian sectors in general and their relevance to the humanitarian emergency and post-conflict recovery setting.
  • Skilled at communicating and influencing across relevant teams and offices.
  • Ability to present complex information in a clear and concise manner.
  • Ability and willingness to be flexible and accommodating in difficult and sometimes insecure contexts, including flexibility to work with incoming emergency response teams.
  • Proficiency in relevant data collection and analysis.
  • Flexibility to work independently and as part of an integrated, diverse team and be comfortable in multiple, high varied settings, and tight deadlines with different work and learning styles.
  • Ability to manage multiple and competing demands and establish priorities.
  • Willingness to travel to field sites.
  • Proficient in speaking and written English.

Additional job responsibilities

The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

 Equal Opportunities

The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures. 

Child Safeguarding:

Creates a managerial environment to lead, enable and maintain our culture of child safeguarding.

Health and Safety

The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.

NOTE: As the position advertised is for Emergency response; to fill the position on urgent basis, position might close before due date.

Requirements


  1. Requires you to upload profile photo.
  2. Requires you to add current salary information.
  3. Requires you to add cover letter.
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