CHILD SAFEGUARDING:

Level 3:  the post holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff.

ROLE PURPOSE:

The Supply Chain Officer is responsible for:

• Keep track of the Purchase requests from sourcing process to delivery as per allocated budget, Grant and partners.
• Maintain Reconrd of all supply chaon process in a standard archieving method.
• Assist Supply Chain Office/Coordinator in their daily tasks
• Assist Supply Chain department in daily fleet management

In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.

KEY AREAS OF ACCOUNTABILITY:

Procuring Goods and Services

• Keep track of the submitted PRs from sourcing process up to delivery as per allocated budget, Grant and partners
• Maintain record of all procurement process, POs/Contract/FWAs and mark them archieving standards.
• Assist supply chain in procurement for the country office programme in line with SCI procurement policies, processes and quality standards
• Liaise with suppliers to ensure timely delivery according to agreed schedules
• Assist and/or Prepare goods received notes and service completion notes for all procurement undertaken, collaborating with programme teams to certifcy the receipt of quality goods and services.
• Assist and/or Prepare documentation to ensure suppliers and service providers are paid on time according to contractual terms and conditions.
• Assist in daily fleet management and vehicle maintenance requirement/fuel bills etc.  

Any other task assigned by the supervisor inline within the departments domain and working ethics. 

BEHAVIOURS (Values in Practice)

Accountability:

• Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• Holds the team and members accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved
• Creates a managerial environment to lead, enable and maintain our culture of child safeguarding.

Ambition:

• Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
• Future orientated, thinks strategically and on a country wide/global scale

Collaboration:

• Approachable, good listener, easy to talk to
• Builds and maintains effective relationships with colleagues, Members and external partners and supporters
• Values diversity and different people’s perspectives, able to work cross-culturally.

Creativity:

• Develops and encourages new and innovative solutions
• Cuts away bureaucracy and encourages an entrepreneurial approach

Integrity:

• honest, encourages openness and transparency, builds trust and confidence displays consistent excellent judgement

QUALIFICATIONS 

• Bachelors in Management, Supply Chain or related fields. 

EXPERIENCE AND SKILLS

Essential

• Minimum 2 years work experience in a supply chain/procurement related role.
• Good technical computer skills including Microsoft Office and other computer software packages required for daily working.
• Good coordination and time management skills, with theability to organise a substantial workload comprised of complex, diverse tasks and responsibilities.
• Strong networking and relationship building skills.
• Working knowledge of written and spoken English.
• Ability to work under pressure in difficult situations.
• Ability and willingness to travel throughout the country,

Desirable

• Working experience in a development organization or NGO is preferred.
• Experience in emergency response/humanitarian environments.
• Working experience with online supply chain systems will be an asset.

Additional job responsibilities

The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience

Equal Opportunities

The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.

Child Safeguarding:

Creates a managerial environment to lead, enable and maintain our culture of child safeguarding

 Health and Safety

The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.

NOTE: As the position advertised is for Emergency response; to fill the position on urgent basis, position might close before due date.