Confidential
Executive Secretary
Confidential
4239 views
Posted date 20th February, 2023 Last date to apply 20th March, 2023
Country Pakistan Locations Islamabad
Category Secretarial /Assistant/ clerical & Front office
Type Full Time Position 1
Experience 3 years
Status Closed

Relevant Requirment:

  • 16 years of Education in a relevant field
  • 3 years of experience in a relevent filed
  • Good written and verbal communication skills
  • Ability to multitask and prioritise tasks
  • Excellent time management skills
  • Professional discretion

Job Description:

  • Provide professional, confidential, administrative and secretarial support to the CEO.
  • Manage CEO’s calendar and schedules including the preparation of agenda’s / briefing documents required for meetings and appointments.
  • Alert others about cancelation of meetings.
  • Receive and relay telephone messages.
  • Prepare correspondence and stuff mail/invitations by CEO into envelopes.
  • Coordinate with heads of departments, managers and other staff members to ensure the tasks assigned by the CEO are done timely and accurately.
  • Coordinate with admin section to arrange business travel, conference / meeting bookings and accommodation for the CEO whilst out of the office.
  • Maintain files and records in an organized and efficient manner.
  • Keep track of key decision of management meetings and update the status accordingly.
  • Filing, faxing documents/letters and other important data.
  • Documentation (maintain CEO’s calendar to avoid duplication, response on time to the invitees about CEO’s availability or non-availability, response to queries of guest, follow up on appointments).
  • Assist senior management for the BOT meetings, provide them required information whenever they ask for.
  • Keep in touch with Board members, donors/stakeholders. Send them communication material whenever required.
  • Respond to public queries independently.
  • Any other task assigned by CEO.

Requirements


  1. Requires you to add current salary information.
  2. Resume attachment is required.
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