Relevant Requirment:

• 16 years of Education in a relevant field
• 3 years of experience in a relevent filed
• Good written and verbal communication skills
• Ability to multitask and prioritise tasks
• Excellent time management skills
• Professional discretion

Job Description:

• Provide professional, confidential, administrative and secretarial support to the CEO.
• Manage CEO’s calendar and schedules including the preparation of agenda’s / briefing documents required for meetings and appointments.
• Alert others about cancelation of meetings.
• Receive and relay telephone messages.
• Prepare correspondence and stuff mail/invitations by CEO into envelopes.
• Coordinate with heads of departments, managers and other staff members to ensure the tasks assigned by the CEO are done timely and accurately.
• Coordinate with admin section to arrange business travel, conference / meeting bookings and accommodation for the CEO whilst out of the office.
• Maintain files and records in an organized and efficient manner.
• Keep track of key decision of management meetings and update the status accordingly.
• Filing, faxing documents/letters and other important data.
• Documentation (maintain CEO’s calendar to avoid duplication, response on time to the invitees about CEO’s availability or non-availability, response to queries of guest, follow up on appointments).
• Assist senior management for the BOT meetings, provide them required information whenever they ask for.
• Keep in touch with Board members, donors/stakeholders. Send them communication material whenever required.
• Respond to public queries independently.
• Any other task assigned by CEO.