BrightSpyre | Supply Chain Officer – Logistics and General Services

Supply Chain Officer – Logistics and General Services

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Posted date	20th March, 2023	Last date to apply	24th March, 2023
Country	Pakistan	Locations	Peshawar
Category	Operations / Procurement
Status	Closed

General mission

The Supply Chain Officer – Log & GS under the chain of Logistics department (from capital level) ;- Ensure all Procurement and Logistics tasks on daily basis in coordination with Programme Logistics Manager and logistics team for the smooth-running of the programme in compliance with Federation Handicap International's internal regulations. - Ensures the efficient management of procurement for the country under his or her responsabilité. Ensure efficient and optimal facility, stock, inventory and transport/vehicle management for the geographical area under his or her responsibility.Manage the IT related day to day tasks ; trouble shooting, installations, networking and other IT related resource managementHe or she is a key player in the rollout and implementation of HI’s logistics standards.

Reports to: Sr. Logistics & Admin Manager/Program Logistics Manager

Interacts with:

Direct functional responsibility:

Program Logistics Manager

Internal linkages

Project teams 3. Shared service departments

External Linkages

4. Vendors/Supplier 5. Other stakeholders as per need and requirement of the mission

Missions / Responsibilities

Mission 1 / Participates in drafting the Procurement and Logistics section of the StratOP and implements its action plan • RISKS:produces and updates the risk map for his or her area of responsibility and proposes and implements corrective mitigation measures;

INCIDENTS: drafts the incident reports for his or her area of responsibility;
INDICATORS: produces, compiles and analyzes the data in the procurement dashboard for his or her geographical area;

Mission 2: Deploys HI's standards and contributes to its expertise and accountability within his or her remit:

STANDARDS: ensures compliance with and application of HI standards for his or her entire professional field with regard to policy, processes and tools;
INTERNAL CONTROL: supervised internal control in his or her fields of activity;
ACCOUNTABILITY: guarantees compliance with and the application of internal rules and the rules of institutional donors in his

or her fields of activity; Mission 3: Operational implementation of Logistics, procurement, vehicle and facility management 3.1 Design phase- Resources planning:

Helps establish the project's procurement schedule;

3.1.1 Launch phase- Procurement planning

Takes part and contributes in defining the procurement strategy;

3.1.2 Implementation phase- Coordination:

Helps adjust the procurement plan after every project review;

3.1.2 Closure phase

Contributes to the preparation of financial reports.

3.2 Diagnostic phase- Contextual analysis:

Participates in analyzing the program's logistics context (evaluation of logistics capacities, table of logistics problems);
Evaluates the capacities of the available and mobilizable resources (human and material).

3.2.1 Design phase- Resources planning:

Helps in design an adapted transport plan for each project (costs, quality, deadlines) in collaborations with Program Logistics

Manager

Helps establish the project's activity schedule;
Helps define the material resources necessary for ensuring the project's feasibility;

3.3 Launch phase- Planning of the transport of persons

Defines transport strategy and plans;
Plans all the means necessary for the movement of persons during the project period;

3.4 Implementation phase - Coordination:

Monitors the deadlines in transport of persons plans and issues reminders as necessary;
Adjusts the transport of persons plan after each project review;
Evaluates and adjusts the resources and their distribution according to the needs.

Mission 4: Facilitates the Logistics profession's development and contributes its development across the organization  Participates in the facilitation of the profession sector in his or geographical area (community of practice) Mission 5: Emergency Preparedness and Response Responsibilities contributes to the program's emergency preparedness actions and, during an emergency, adapts his / her work modality to contribute to HI’s effective humanitarian response

Skills

Management skills

• Knowing how to advance employees: develop the autonomy of their employees

• Know how to position yourself to move forward

• Know how to simplify and prioritize

	Knows	Practices	Proficient	Expert
Maintenance	ü
Safety	ü
Driving	ü
Mechanics
Planning			ü
Purchasing			ü
Procurement			ü
Stock management			ü
Transport management			ü

Emergency preparedness and response

skills

	Knows	Practices	Proficient	Expert
Emergency response		ü
Humanitarian monitoring and EmergencyPreparedness		ü

Other professional skills

	Knows	Practices	Proficient	Expert
Financial and budget management	ü
Donor management	ü
Organisation design	ü
Facilitation and/or design oftraining and skills development	ü
Sourcing and recruitment		ü
Programme mgt: Planning, monitoring and coordination		ü
Operational partnerships	ü

Cross-cutting skills

	Knows	Practices	Proficient	Expert
Langages			ü
Frameworks and references			ü
Office and collaborative tools			ü
Stress management		ü
Collaborating in a global organisation		ü

Language skills (see Cross-sector skills base)

	A1	A2	B1	B2	C1	C2
Language of the country
HI official language: (French or English)					√

Required for the function

Qualifications: Master's degree; Supply Chain Management (preferable), MBA, Marketing orany relevant discipline. Any other certifications and trainings in Supply Chain/Procurement/Logistics are considered as an asset Experience: Minimum 5 years’ experience in the field of Supply Chain; Logistics & Procurement with an International Organization/INGO