DOPASI Foundation
Operations Officer/ Coordinator
DOPASI Foundation
Posted date 19th May, 2023 Last date to apply 28th May, 2023
Country Pakistan Locations Rawalpindi/ Islamabad
Category Administration
Salary Market Competitive
Type Contractual Position 1
Experience 5 years Maximum Age 35 years
Status Closed

Job Description:


  • Prepare purchase requests for office needs; ensure office supplies are in stock at all times, including stationery and office consumables.
  • Manage office and day-to-day small expenditures and their replenishment.
  • Ensures the safeguarding of cash receipts and reimbursement forms.
  • Prepare payments for timely submission of utility bills and to finance. Ensure all payments due are made on time.
  • Ensure the upkeep of office facilities and working environment.
  • Make arrangements and follow-up for all necessary repairs and building maintenance; Liaison with office building management for maintenance when required.
  • Receive office guests and ensure the documentary requirements are fulfilled for visitors’ entry to the premises.

Fleet Management

  • Supervise support staff and drivers. Assign duties and follow-up to ensure that the objectives are achieved.
  • Coordinate with the Security Manager to ensure that security protocols are in place for staff traveling.
  • Ensure that fleet/ transport operations are carried out in compliance with Operations Manual.
  • Make transport arrangements for visitors/ staff, schedule airport pick and drop, and designate drivers in a timely manner.

Procurement and Inventory Management:

  • Assist in the procurement process, including sourcing suppliers, obtaining quotes, and processing purchase orders.
  • Maintain an inventory of office supplies and ensure their availability.
  • Monitor stock levels, anticipate needs, and reorder supplies as necessary.
  • Ensure proper documentation and record-keeping of procurement activities.
  • Conduct periodic physical inventory checks.
  • Perform other duties assigned by the Operations Manager

Meeting and Event Coordination:

  • Schedule and coordinate meetings, workshops, and events.
  • Arrange logistics, including venue booking, catering, travel arrangements, and accommodation as required.
  • Maintain a calendar of events and ensure timely communication with participants…

Qualifications and Skills:

  • MBA/ BBA Hons from a reputable University.
  • Proven experience in administrative roles, preferably within the nonprofit sector or NGOs.
  • Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
  • Excellent communication skills, both verbal and written, with attention to detail.
  • Proficient in using office software applications (e.g., MS Office, Google Suite) and other relevant tools.
  • Familiarity with basic financial processes, such as budgeting and expense tracking.
  • Ability to work independently, as well as collaboratively in a team environment.




  1. Requires you to add current salary information.
  2. Requires you to add cover letter.
  3. Resume attachment is required.
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