Operations Officer/ Coordinator
DOPASI Foundation2832 views
|Posted date||19th May, 2023||Last date to apply||28th May, 2023|
|Experience||5 years||Maximum Age||35 years|
- Prepare purchase requests for office needs; ensure office supplies are in stock at all times, including stationery and office consumables.
- Manage office and day-to-day small expenditures and their replenishment.
- Ensures the safeguarding of cash receipts and reimbursement forms.
- Prepare payments for timely submission of utility bills and to finance. Ensure all payments due are made on time.
- Ensure the upkeep of office facilities and working environment.
- Make arrangements and follow-up for all necessary repairs and building maintenance; Liaison with office building management for maintenance when required.
- Receive office guests and ensure the documentary requirements are fulfilled for visitors’ entry to the premises.
- Supervise support staff and drivers. Assign duties and follow-up to ensure that the objectives are achieved.
- Coordinate with the Security Manager to ensure that security protocols are in place for staff traveling.
- Ensure that fleet/ transport operations are carried out in compliance with Operations Manual.
- Make transport arrangements for visitors/ staff, schedule airport pick and drop, and designate drivers in a timely manner.
Procurement and Inventory Management:
- Assist in the procurement process, including sourcing suppliers, obtaining quotes, and processing purchase orders.
- Maintain an inventory of office supplies and ensure their availability.
- Monitor stock levels, anticipate needs, and reorder supplies as necessary.
- Ensure proper documentation and record-keeping of procurement activities.
- Conduct periodic physical inventory checks.
- Perform other duties assigned by the Operations Manager
Meeting and Event Coordination:
- Schedule and coordinate meetings, workshops, and events.
- Arrange logistics, including venue booking, catering, travel arrangements, and accommodation as required.
- Maintain a calendar of events and ensure timely communication with participants…
Qualifications and Skills:
- MBA/ BBA Hons from a reputable University.
- Proven experience in administrative roles, preferably within the nonprofit sector or NGOs.
- Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
- Excellent communication skills, both verbal and written, with attention to detail.
- Proficient in using office software applications (e.g., MS Office, Google Suite) and other relevant tools.
- Familiarity with basic financial processes, such as budgeting and expense tracking.
- Ability to work independently, as well as collaboratively in a team environment.
- Requires you to add current salary information.
- Requires you to add cover letter.
- Resume attachment is required.
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