Save the Children Pakistan
Administration Assistant - Sindh
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Posted date 5th December, 2022 Last date to apply 13th December, 2022
Country Pakistan Locations Sukkur
Category Development Sector
Type Contractual Position 1
Experience 2 years
Status Closed

CHILD SAFEGUARDING:

Level 3 – the responsibilities of the post may require the post holder to have regular contact with or access to children or young people.

As part of these responsibilities the post holder will promote a culture of keeping children safe, and ensure that potential harm to children (by our own staff and/or as a result of how we do our work) is identified and addressed on an ongoing basis. The post holder should report and respond to interventions as determined by position related responsibilities identified in the Child Safeguarding Policy.

ROLE PURPOSE:

The position holder are responsible for managing and overseeing Save the Children day to day administrative processes and efforts including reception management. The position holder must have excellent communications and organizational skills and result oriented. Lead a team to complete a range of administrative tasks and duties different department. Planning and coordinating administrative procedure and systems and devising ways to steam line processes allocate responsibilities and space and ensure that that daily office operations are performed properly.

KEY AREAS OF ACCOUNTABILITY :

Administration:

  • Assess staff performance and provide coaching and guidance to ensure maximum efficiency
  • Management and Support to provide to staff in visa processing.
  • Ensure the smooth and adequate flow of information to facilitate staff and operations
  • Monitor inventory of office supplies & purchases of with attention to budgetary constraint.
  • Monitor costs and expenses to assist in budget preparation
  • Management and oversee facilities services, maintenance and tradespersons.
  • Organize and supervise office activities (renovations, maintenance, events planning etc.)
  • Ensure operations adhere to policies and regulations
  • Keep abreast with all organizational changes and developments
  • Supervising day-to-day operations of the administrative department and staff members.
  • Developing, reviewing, and improving administrative systems.
  • Ensuring office stocked with necessary supplies and all equipment is working & properly maintained.
  • Working with other departments to set budgets, monitor spending.
  • Planning, supporting and monitoring office events, including meetings, conferences etc.
  • Plan, coordinate and manage all administrative procedures and systems with all staff. 
  • Allocate responsibilities and office space to current and new staff.
  • Assess admin staff performance. Identify process bottlenecks and offer solutions for improvement
  • Management of Leases/agreements of all properties 
  • Adhere to policies and regulations
  • Any other task assigned by the supervisor.

BEHAVIOURS (Values in Practice)

Accountability:

  • Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
  • Holds the team and members accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved
  • Creates a managerial environment to lead, enable and maintain our culture of child safeguarding.

Ambition:

  • Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
  • Future orientated, thinks strategically and on a country wide/global scale

Collaboration:

  • Approachable, good listener, easy to talk to
  • Builds and maintains effective relationships with colleagues, Members and external partners and supporters
  • Values diversity and different people’s perspectives, able to work cross-culturally.

Creativity:

  • Develops and encourages new and innovative solutions
  • Cuts away bureaucracy and encourages an entrepreneurial approach

Integrity:

  • honest, encourages openness and transparency, builds trust and confidence displays consistent excellent judgement

QUALIFICATIONS 

Bachelors / Master degree holder in relevant field.

EXPERIENCE AND SKILLS

Essential: 2 to 3 years of experience

Desireable

  • Very Good understanding of office management processes
  • Experience with financial and facilities management principles
  • Critical thinker and problem solving skills
  • Team player
  • Time management skills
  • Great interpersonal skills and communications skills

Additional job responsibilities

The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience

 

Equal Opportunities

The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.

Child Safeguarding:

Creates a managerial environment to lead, enable and maintain our culture of child safeguarding

Health and Safety

The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.

NOTE: As the position advertised is for Emergency response; to fill the position on urgent basis, position might close before due date.

Requirements


  1. Requires you to add current salary information.
  2. Requires you to add cover letter.
  3. Resume attachment is required.
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