Finance Assistant

Karachi Based

Pathfinder Overview

Pathfinder International is a global leader in sexual and reproductive health. We place reproductive health care at the center of all that we do—believing that it is not only a fundamental human right, but is critical for expanding life opportunities for women, families, communities, and nations, and paving the way for transformations in environmental stewardship, decreases in population pressures, and innovations in poverty reduction. Pathfinder provides women, men, and adolescents with a range of quality health services—from contraception and maternal care to HIV prevention and AIDS care and treatment. Pathfinder strives to strengthen access to family planning, advocate for sound reproductive health policies, and, through all of our work, improve the rights and lives of the people we serve.

Job Summary

Under the USAID Building Healthy Families Activity, this position will be based in Sindh and primarily responsible for financial management and coordination for Sindh activities. Serves as the primary support for the finance functions of Pathfinder at provincial office. Ensures that all field financial activities are managed and administered according to Pathfinder and donor regulations and policies. Focuses on accounting, financial reporting, and compliance with Pathfinder policies and donor regulations. Strives for operational excellence that enables Pathfinder to continue to grow; evaluate, develop and implement operational best practices in areas including budgeting, financial reporting and compliance, and training. Builds constructive and effective relationships with team members and clients.

Key Job Outcomes:

Monitoring, Tracking and Reporting

Tracks key indicators and the processing of monthly country office reporting, including the receipt, review, recording, reconciliation, and consolidation of all income, expenses, and balance sheet items. Reviews monthly project spending performance for accuracy, allowability, availability of project funds, adequate supporting documentation, and proper authorization. Assists with monitoring all matters that may affect the financial integrity of Pathfinder programs or the organization and assists in investigations in response to allegations of improper conduct.

Compliance

Assists with ensuring standard financial systems and controls are established and maintained to provide appropriate level of controls over the organization's resources. Assists with the development and implementation of effective tools, systems, policies, and procedures that ensure consistent compliance. Ensures compliance with GAAP, Pathfinder, and donor policies. Reviews monthly spending performance of country offices to ensure compliance with Pathfinder and donor policies.

Process and Tools Continuous Improvement

Assists for the implementation of financial policies and procedures in a continuous effort to improve provincial financial reporting and compliance

Budgeting

Assists in the preparation of provincial budget and monitoring of the annual budget, financial forecasts and cash flow projections. Prepares budgets and modifications for cost proposals in compliance with the requirements of RFPs, RFAs or other solicitations. Serves as a budgetary liaison with partners and provides guidance and technical assistance to assist partners to complete necessary budget forms in a timely manner.

Financial Capacity Building & Development

Assists with training provincial staff on all Pathfinder financial policies and procedures.

Project Management & Participant

Assist manages or participates on cross-functional project teams.

Education and Work Experience

• Bachelor’s degree in Accounting, Finance or Business Management, or related field, or equivalent, or a combination of education and experience that yields the required competencies
• 2-3 years’ professional experience working in finance, financial monitoring,   policies and administration
• Work experience with a multinational organization.

Minimally Required Job-Specific Competencies:

• Agency and Donor Rules and Regulations: Foundational knowledge of USAID, and other governmental and nongovernmental agencies' rules and regulations.
• Financial Accounting Systems Implementation: Foundational knowledge of financial accounting systems implementation at a project or program management level.
• Financial Systems: Foundational knowledge of operations, financial management, organization and planning, as well as operational knowledge of major accounting, reporting and finance functions. Proven ability to work with others to prepare budgets.
• Financial Reporting: Ability to prepare and develop required financial reports.
• PC Tools: Foundational knowledge of finance and accounting software applications to include systems, data and spreadsheets.
• Audit Process: Foundational knowledge of the audit system, process and tools.
• Compliance: Foundational knowledge of compliance standards and guidelines.
• Communication: Advanced oral and written communication skills using different forms of media. Ability to translate complex financial concepts to individuals at all levels including finance and non-finance managers.

Minimally Required Organizational Competencies:

• Software Applications: Foundational knowledge of MS Excel, PowerPoint, Word     , Outlook and other accounting software.
• Languages: Proven ability to write and speak using local language and English      language.
• Sexual and Reproductive Health and Rights Services: Foundational knowledge of family planning and reproductive health principles, practices and services of assigned program, including program strategies and indicators.
• Organization, Planning and Multi-tasking: Advanced organizational and planning skills, project planning and management skills. Proven ability to set priorities, meet deadlines and multi-task with minimal supervision. Proven ability to coordinate activities.
• Self-Management and Teamwork: Ability to work independently or as a member of the team, ability to be detailed-oriented and consistently accurate, ability to manage stress effectively in a fast-paced environment, and ability to quickly learn new systems, processes and procedures and adapt local practices to global standards.
• Matrix Management: Ability to thrive in a matrixed organization.
• Confidentiality: Ability to maintain confidentiality on work related matters.

Other Information:

1. Travel required (10% or less)
2. Uses cellular and office phone, laptop or desktop computer
3. This job description format focuses on the main duties of the position and is not intended to list every potential task or assignment.
4. Duties can and will change to meet the changing priorities of the department and organization.

Equal Employment Opportunity Employer Statement

Pathfinder International provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Safeguarding and Protection Statement

Pathfinder is committed to the safeguarding and protection of the people we serve and our staff. We have zero tolerance for any type of behavior that inflicts harm on children, young people, adults, our staff, and partners including sexual abuse, harassment, bullying, and exploitation. We do everything possible to ensure that we recruit only those who are suitable to work with us. We expect that everyone we hire will abide by our safeguarding and related policies and will report any suspected or known violations. This job is subject to a range of vetting checks as legally permitted in the country where they are being hired. By applying, the job applicant acknowledges they understand our intent to verify suitability to work with us.