CARE International in Pakistan
Project Assistant (For an anticipated Project)
CARE International in Pakistan
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Posted date 21st September, 2022 Last date to apply 30th September, 2022
Country Pakistan Locations Islamabad
Category Others
Type Contractual Positions 1

CARE is a leading global humanitarian and development organization. Since its establishment in 2005, CARE International in Pakistan (CIP) has been responding to major disasters and undertaking an array of development projects. CIP works through its local partners and a range of stakeholders for development, as well as emergency response related interventions, which makes collaboration a key component of its work, across the country. Health and education, with particular focus on women, are some of CARE’s core identified Project areas in Pakistan, as part of its Long-Range Strategic Plan.

I. Job Summary:

As part of the Project team, Project Assistant will support the planning and implementation of all project activities consistent with approved Project designs and strategies. S/he will be responsible for maintaining all Project files, information/ database, in both hard and soft form, as per CARE and donors’ policies. The Project Assistant will support the Project team in performing desk reviews, editing reports/ concept papers, raising purchase requisitions, proofreading documents, and keep track of CARE’s engagement related activities. In addition, the Project Assistant will follow up with the local partners about narrative reports, case studies and other relevant documents. The Project Assistant will also support in the field.

II. Job Responsibilities and Tasks:

Job Responsibility #1: Support implementation of all project activities consistent with approved Project designs and strategies.

% of time: 40%

  • Coordinate with local partner and CARE project staff on a daily/weekly basis and report on progress to Project Officer to ensure smooth implementation of the work plan.
  • Assist the Project Team in updating the project’s work plan and budgets and ensure all documents in soft and hard form are saved properly and updated regularly.
  • Support and assist the position’s supervisor and fellow project colleagues in the successful implementation of all aspects of the project’s work plan and achievement of the project objective.
  • Conduct field visits and share trip reports with the Project Officer/Senior Project Manager
  • Prepare grant files in hard and soft copies
  • Coordinate with the support teams and other Project staff for the successful completion of project activities.
  • Actively participate in field monitoring and verification of project activities at field level in the light of project strategies/procedures/systems.
  • Perform day to day operations/ admin/ technical tasks related to the project activities.
  • Research, analyze and share global best practices and innovative Project approaches as part of CIP’s business development efforts, as and when needed.
  • Support Project Officer/Manager in implementation of PepsiCo funded “She Feeds the World Project”

Job Responsibility #2: Coordination and Reporting.

% of time: 30%

  • Participate in periodic Project reviews of the project to record the minutes, report generation and action plans.
  • Maintain liaison with other departments and external partners/stakeholders.
  • Organize and facilitate project related events
  • Prepare meeting notes and follow up with the relevant staff on action items
  • Assist in project reporting and Project documentation as per CARE and Donor requirements and timelines.
  • Ensure weekly updates of relevant portions of the project’s work plan and components thereof.
  • Coordinate with partner's engaged in women economic empowerment projects especially PepsiCo funded project “She Feeds the World”

Job Responsibility #3: Record keeping and Communications

% of time: 25%

  • Document success stories from the project based on information received from the partners.
  • Assist the project teams in reviewing and archiving in a compliant manner all project documents.
  • Ensure that all the documents received from field are properly reviewed and verified. Identify gaps in documentation and ensure accuracy.
  • Support the project teams in ensuring that systems are in place to periodically capture and document learning related to success and failures occurring during the Project period.
  • Support Project Team in field to develop updates on projects and share it with Communications Unit to upload on CARE website in regular fashion.

Job Responsibility #4: Any other task as assigned by the supervisor.

% of time: 05%

  • The duties and responsibilities described above are subject to change, depending on organizational needs.
  • Safety and Security is everyone’s responsibility within CI through full compliance and accountability (as per Principle –ii of the CARE International Safety & Security Principles).

III. Problem Solving

Levels one and two of problem solving apply to the incumbent. The incumbent will be involved in daily routine activities, s/he also uses interpolative skills to pick and choose the right solution to address given problems.

IV. Qualifications (Know How)

a) Education/Training

Required: Bachelor’s degree in Social Science, International Development, Humanitarian Studies or related field.

Desired: Master’s degree in any related field will be preferred.

b) Experience:

Required: 

  • Minimum 1 – 2 years of experience in the humanitarian sector with reputable NGO.
  • Experience in recordkeeping, writing and editing reports/ concept notes etc.

Desired:  Experience of working with International NGOs.

c) Technical Skills:

  • Ability to perform successfully as a member of multiple project-related teams.
  • Strong computer skills particularly in Microsoft Word, Excel, and Power Point.
  • Strong time management skills with the capacity to adapt to a changing environment and work under tight deadlines.
  • Excellent writing, communication, proofreading, editing and presentation skills.
  • Ability to interact with and manage diverse stakeholders (such as vendors, beneficiaries, and donors).
  • Detail-oriented, ability to multi-task and manage time well. 
  • Proficiency in English and Urdu. other Pakistani languages preferred.
  • Willing to travel on a short notice, as required by the organization.

d) Competencies:

Respect, accountability, building commitment, stress tolerance, collaboration, contributing to team success, customer focus and information monitoring.  

Team work – Able to work effectively with other people within a work group.

Writing – Able to communicate ideas and information in writing to ensure that information and messages are understood and have the desired impact.

V. Contacts/Key Relationships 

The Project Assistant is expected to collaborate with the PM, partner staff, and support teams on related functional affairs, consistently coordinate and team up to achieve the desired project activities. The position is to have constant contact with the partner organizations.

VI. Working Conditions and Level of Travel Required

The position is based in Islamabad with around 30% to 50% travel to field and partner organizations as per organizational requirement.

CARE International in Pakistan is an equal opportunity employer; only individuals who are shortlisted will be contacted for an interview. CARE has a zero-tolerance approach toward sexual harassment, exploitation and abuse, and child abuse.

Note: Individuals can apply using Brightspyre or send their resumes directly to [email protected] clearly mentioning the position title in the subject line of the email, before the stated deadline. Please share your current as well as salary expectation along with the CV. 

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