Reporting to : Senior Manager Human Resources
Additional Reporting : Director Food & Markets
Department : Human Resources
Programme / Region : Food & Markets
Employment Grade : C2/C3
Positions : 1
Duty Station : Multan
External Educational Institutes, Comparable non- profit organizations, HR consulting firms
Internal Employees in the designated areas
Duties and Responsibilities
□ Ensure full compliance with WWF-Pakistan’s HR policies / procedures within the designated projects / areas;
□ Suggest improvements in HR policies / procedures based upon market best practices and employee feedback;
□ Handle the recruitment process and ensure that the timelines are followed and hiring is completed as per project agreement / plan.
□ Keep track of position requests on HRIS. Assist in preparing TORs, advertise vacancies, schedule interviews , form interview panels, compile interview / test results, send offer letters and conduct reference / background checks;
□ Maintain a data base of potential candidates for ongoing and future hiring needs; develop relationships with relevant higher education institutes for entry level hiring requirements;
□ Ensure that all the relevant / necessary documents are available for employment related letters / memos to be issued. Prepare the memos and employment letters for sign off from HO.
□ Assist in new Employee orientation and other
□ Assist in Employee Performance Appraisals and ensure that they are completed in time.
□ Assist in employee training needs assessment and preparation / implementation of the Annual Capacity Building Plan. Identify relevant trainers and training institutes;
□ Prepare internships contracts and certificates for sign off from HO.
□ Assist in periodic internal satisfaction surveys and external benchmarking surveys;
□ Ensure that Employee Exit process is followed and documented; maintain and analyze exit records to compile feedback and identify trends.
□ Assist in Identifying individuals for succession for key positions and their capacity building plans.
□ Conduct counseling sessions with employees and address queries; handle employee grievances.
□ Assist in workplace investigations as required.
□ Keep track and update the employee medical and life insurance record;
Education & Work Experience
□ An appropriate post-graduate qualification in Human Resource Management or a related field.
□ At least 2 years of relevant work experience;
□ Familiarity with the multicultural / international environment and development sector;
□ Familiarity with the local language/s will be an advantage.
□ Experience of preparing employment contracts / agreements and record keeping Skills /Abilities / Attributes
□ Attention to detail and diplomacy
□ Strong multitasking abilities
□ Excellent communication and presentation skills
□ Excellent Negotiation skills
□ Strong time management skills and personal efficiency
□ Excellent English Language (reading, writing and speaking)
□ Discrete and Ethical
□ Ensures confidentially of matters
□ Capacity and interest to travel in the field in remote areas for extended periods.
□ Sensitivity to gender and other current social issues in Pakistan
□ Interest in nature conservation and understanding of environmental issues and challenges.
□ Proficiency in the use of computer; MS software, HRIS platforms;
□ Project planning and budgeting expertise and experience.
□ Adheres to WWF’s values, which are: Courage, Integrity, Collaboration & Respect.
□ Facilitation & Customer Services Skills;
WWF- Pakistan is an equal opportunity employer